How to generate and replace display/edit mode with review mode in SharePoint Online documents for all documents of a library?

Чингис Рустемов 1 Reputation point
2022-05-11T09:50:19.047+00:00

Hello

I can generate review only links by following steps:

200935-image.png
200981-link.png

Issues with it:

  1. manual work
  2. When the user does not follow the shared link and opens the file in SharePoint library, the result be as following:
    200991-image.png

Only after following the shared link it will be the same in SharePoint library. How to overcome this kind issue and have review mode without this additional step?

How to do it with Power Automate or apply on library level?

SharePoint
SharePoint
A group of Microsoft Products and technologies used for sharing and managing content, knowledge, and applications.
10,240 questions
Office Management
Office Management
Office: A suite of Microsoft productivity software that supports common business tasks, including word processing, email, presentations, and data management and analysis.Management: The act or process of organizing, handling, directing or controlling something.
2,061 questions
{count} votes

2 answers

Sort by: Most helpful
  1. Xuyan Ding - MSFT 7,561 Reputation points
    2022-05-12T10:53:18.677+00:00

    Hi @Чингис Рустемов

    Sharing it with users in the form of a link will cause the file to have a unique permission, so opening the file on the site will have a permission warning reminder. Per my test, when you change the group's permissions from Restricted View to View Only, you won't get a warning.
    The operation is as follows: Edit User Permissions with group selected->Select View Only->OK
    201378-screenshot-2022-05-12-182919.png
    201453-image.png


    If the answer is helpful, please click "Accept Answer" and kindly upvote it. If you have extra questions about this answer, please click "Comment".

    Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread.


  2. Chingis Rustemov 21 Reputation points
    2022-05-13T13:04:51.04+00:00

    Hello

    But there is a sharing link in Power Automate
    201816-image.png

    But I cannot make it work properly and trying to figure out