Office 365 Online Archive

Abdul Aziz 1 Reputation point
2022-06-07T13:36:50.947+00:00

Hi
one of my user mailbox in office 365 with E3 License has reached 85GB of mailbox size out of 100GB.

i want to enable the online archive mailbox, does E3 is sufficient for enabling the archive mailbox option.?

also i want to know how to create the policy for specific user to move his email from primary inbox to Online archive mailbox by using policy ( retention). does it move folder as well once the policy is applied ? please provide the steps to do the policy.

Thank you

Microsoft Exchange Online Management
Microsoft Exchange Online Management
Microsoft Exchange Online: A Microsoft email and calendaring hosted service.Management: The act or process of organizing, handling, directing or controlling something.
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  1. Vasil Michev 62,161 Reputation points MVP
    2022-06-07T14:03:12.673+00:00

    Yes, E3 is sufficient, go ahead and enable the Online Archive. Once you do this, the default retention policy will kick in and start moving every message older than 2 years to the archive. If you want to customize the settings of the default policy or apply a different one, refer to the documentation for step-by-step instructions:

    https://learn.microsoft.com/en-us/exchange/security-and-compliance/messaging-records-management/default-retention-policy
    https://learn.microsoft.com/en-us/exchange/security-and-compliance/messaging-records-management/create-a-retention-policy

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  2. Joyce Shen - MSFT 16,331 Reputation points Microsoft Employee
    2022-06-08T02:54:35.237+00:00

    Hi @Abdul Aziz

    E3 license supports for online archive, please refer to the limits for different licenses here:
    Storage limits

    We could create rentention tags firstly (which is used to specify how long a message remains in a mailbox and the action to be taken when the message reaches the specified retention age. When a message reaches its retention age, it's moved to the user's In-Place Archive or deleted.)

    Then you add the tags to the policy and apply the policy to the user.

    New-RetentionPolicy "RetentionPolicy-Corp"  -RetentionPolicyTagLinks "DPT-Corp-Delete","DPT-Corp-Move","DPT-Corp-Voicemail","RPT-Corp-JunkMail","Never Delete"  
    Set-Mailbox "Morris" -RetentionPolicy "RP-Finance"  
    

    To make the policy take effect:

    Start-ManagedFolderAssistant -Identity "<Mailbox Identity>"  
    

    The complete process is like below:
    209294-image.png

    And refer to the introduction of different Types of retention tags


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