How can I share a Power BI report outside my organization?

Question

Hello, I have a report that I created in Power BI Desktop and uploaded to Power BI service. I would like to share it with a client. I have PowerBI premium. The client does not have Power BI premium. Can I still share the report with them? I've tried to add their email address, but I'm unable to share when I add their address, I assume because they're outside my organization. I have shared OneDrive files with them, and I believe they're in our Azure Active Directory.

Answer 1

Hi,

You can share the dashboard with guest users whose addresses are outside your organization, recipients will need either a Power Bi Pro or Premium Per user license, unless you're using a premium capacity SKU.

Use a security group (not a distribution group), to share with a group that includes people with external email addresses. People with external emails in a distribution group can't see the content you share, unless they're Azure AD B2B guest users. More info on sharing outside of your org can be found here.

Hope this helps.

KR,

Peter