Retention policy sharepoint

Eimantas Statinis 1 Reputation point
2022-06-16T10:53:35.047+00:00

I would like some clarification on the retention policy
For example, when we set up a retention policy to retain items for 3 years and at the end of the retention period to automatically delete items,
in the SharePoint sites. Does that mean that after 3 years all items (folders, files...) in SharePoint sites and Preservation Hold Library will be permanently
deleted or does that mean only items in the Preservation Hold Library will be permanently deleted after 3 years? in other words, does the retention policy only take effect for deleted items only?

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  1. Emily Du-MSFT 50,006 Reputation points Microsoft Vendor
    2022-06-17T08:47:03.183+00:00

    @Eimantas Statinis

    According to this article, all items in the SharePoint site and Preservation Hold Library will be permanently deleted after three years.

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    1.If the content is modified or deleted, during the retention period, a copy of the original content as it existed when the retention settings were assigned is created in the Preservation Hold library. Items in the Preservation Hold Library will move to second-stage recycle bin. We no longer permanently delete content from the Preservation Hold library. Instead, we permanently delete content only from the Recycle Bin. Besides, the items in second- stage recycle bin will permanently delete automatically after 93 days.

    2.If the content is not modified or deleted, the items with this retention policy will move to first-stage recycle bin. After this event, user can delete items from first-stage recycle bin to second- stage recycle bin. Then after 93 days, the items in second- stage recycle bin will permanently delete automatically.

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