How to set condition on automatic notification workflow in SharePoint

Question

We have a workflow ( SharePoint 2010) that send an automatic email of notification after the user enter date " Date to send" in field of a survey form. The problem is if the user go back to the survey form and edit it, then click Save, it send another email again. Is there a way to add a condition such as " Send notification: Yes / No (choice)" , and make the workflow only send email if the user check YES. We have migrated to SharePoint 2016, and will move to SharePoint Online, is that Power Automate an alternative?

Answer 1

Hi @Leung1975 ,
The flow in SharePoint 2010 can be replaced using Power Automate.
Based on your description, I recommend that you use the following method:
First, add a Yes/No column to the list as control.

Then, create an Automated cloud flow and choose the flow’s trigger is “When an item or a file is modified”.

Finally, click “Save”.
The flow then runs automatically, and when the trigger condition is received, an email is sent, and “Yes” in the column is changed to “No” at the same time.

Thanks,
Yanli Jiang

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