How to change the default outlook data file name when creating a POP3 email account

Question

On a Windows 10 PC in my office, every time when I create POP3 email account in Outlook, the name of pst data file automatically created always consists of the email address followed by a fixed person name, e.g. "@mycompany.com - Betty.pst", "@mycompany.com - Betty.pst", etc. Could anyone let me know how could I change this strange behavior, i.e. only use the email address but not the person name?

What I do now is: before setting up an email account I can add a new data file on the Data Files tab on the Account Settings window. Then when I setup email account I can use an existing file instead of letting Outlook create a new file. But this is cumbersome.

Thanks

Answer 1

Hi @M C ,

Welcome to our forum!

What I do now is: before setting up an email account I can add a new data file on the Data Files tab on the Account Settings window. Then when I setup email account I can use an existing file instead of letting Outlook create a new file. But this is cumbersome.

According to your description, I notice that you want to add a POP account with an existing Outlook Data File, right? If so, we can easily do this via Control Panel>Mail>Show Profiles>add>type a name>OK>choose manually setup or additional server types>Next>POP or IMAP>select "Existing Outlook Data File".

How to change the default outlook data file name when creating a POP3 email account

After filling in all the information in the above steps, click "More Settings". You just need to type the name you need under General tab, then it will be the name of the Outlook data file.

If you have already added your POP account, it is suggested that you could go to File>Account settings>Account settings...>Date Files tab>choose your account, and double click>change the name>ok.

Hope the above help!

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Answer 2

HEllo MC-7501,

You can change the default name after creation following the next steps:

File-> Account Settings-> Account Settings…
Select the tab: Data Files.
Double click on the data file which you want to rename.
Edit the field: Name.

Additionally if you have created already a PST, you can follow this official article to use that PST file instead:

https://learn.microsoft.com/en-us/outlook/troubleshoot/data-files/new-outlook-data-file-is-created-default-adding-pop3-account

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