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In SharePoint and OneDrive, how to configure the email notifications sent out to external collaborators (informing that their access is about to expire)?

frob 4,216 Reputation points
2022-07-12T23:17:40.65+00:00

Hi there
In SharePoint and OneDrive, how to configure the email notifications sent out to external collaborators (informing them that their access is about to expire)?
Thanks.

SharePoint
SharePoint
A group of Microsoft Products and technologies used for sharing and managing content, knowledge, and applications.
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Windows 365 Enterprise
OneDrive Management
OneDrive Management
OneDrive: A Microsoft file hosting and synchronization service.Management: The act or process of organizing, handling, directing or controlling something.
1,198 questions
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Accepted answer
  1. Jinwei Li-MSFT 4,726 Reputation points Microsoft Vendor
    2022-07-17T17:38:52.393+00:00

    Hi @frob ,

    Please try to do this:

    1.Login to SharePoint Admin Center site at: https://YOURTENANT-admin.sharepoint.com

    2.Click on the “Policies” and then the “Sharing” link in the left navigation.

    3.On the Sharing page, expand the “More external sharing setting” and enable the checkbox “Guest access to a site or OneDrive will expire automatically after this many days” and then set the number of days.

    221643-image.png

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  1. Jinwei Li-MSFT 4,726 Reputation points Microsoft Vendor
    2022-07-13T09:33:31.58+00:00

    Hi @frob ,

    SharePoint does not send e-mail to external users, but administrators receive a reminder when it expires.

    SharePoint sends a email to people to advise them when sharing links are within ten days of expiration.
    220259-image.png

    Clicking the link brings up the Access Expiration fly-out pane.
    220297-image.png

    To extend the validity of a sharing link, select a user and click Yes, extend. SharePoint Online will then extend the sharing link by the maximum period allowed.
    220287-image.png

    If the answer is helpful, please click "Accept Answer" and kindly upvote it. If you have extra questions about this answer, please click "Comment".

    Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread.