Teams Meeting settings - Change the Teams Meeting invitation text

dd88 91 Reputation points

The default standard corporate Teams Meeting ‘template exists, and is inserted into Teams Meetings.


I want to create a separate Teams Meeting ‘template’ for a particular shared mailbox. For this mailbox, when a New Teams Meetings is created to display specific text, that is different to the standard Teams Meeting text inserted.

How can this be done.

I have gone to admin, Teams Meeting settings, it appears the text can be changed, however globally.

I read the Microsoft documentation.however it doesn’t mention how to create different Teams Meeting text ‘templates. for example would I create a new policy


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Accepted answer
  1. Dillon Silzer 52,581 Reputation points

    Hello @dd88

    At this point you would need to manually edit that text every time a meeting invite has been created. There is no workaround that I am aware of that will
    make this work.

    However, I would advise creating feedback at and Microsoft may take a look at implementing your idea.


    If this is helpful please don't forget to mark as correct answer.

2 additional answers

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  1. dd88 91 Reputation points

    Thanks @JimmyYang-MSFT

    *Note I did reply last week, however it appears to not have saved and posted.

    For all users when creating a New Teams Meeting invite, insert the standard Teams Meeting email invitation text, for example displays as


    For a particular shared mailbox user, I would like to create another Teams Meeting with updated text. When this shared mailbox user creates a new Teams Meeting invite, the Email Invitation text is different. I have added the text in colour blue so you can see the difference. for example


    This should be able to be done. How can this be achieved?


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  2. dd88 91 Reputation points

    Many thanks @Dillon Silzer @JimmyYang-MSFT

    I have logged in the Microsoft Feedback Portal

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