When a user leaves the company and their OneDrive account is marked for deletion, what happens to their content?

Question

Hi there

I retain my users' OneDrive content for 1 year.

When a user leaves the company and their OneDrive account is marked for deletion, what happens to their content?

• Do the collaborators lose access immediately, or when?
• Do their manager gets access, and for how long?
• Can collaborators with Edit permission still edit even though the user's account is deleted?
• How to give someone read-only access to the deleted user's content?

Thanks.

Answer 1

Hi @frob

> Do the collaborators lose access immediately, or when?

Based on my test, the collaborators won't lose access immediately.
In my opinion, they can still access shared files for 1 year that you set as retention period.

> Do their manager gets access, and for how long?

If you tick the box of "Enable access delegation“, then when a user is deleted, the user's manager is automatically given access to the user's OneDrive for 1 year (retention period).

For more information, please refer to "Configure automatic access delegation".

> Can collaborators with Edit permission still edit even though the user's account is deleted?

Yes, they can. These shared file can still be edited.

> How to give someone read-only access to the deleted user's content?

The manager, the secondary owner or the admin access these content, then share to others with the read-only permission.

Any updates, welcome to post back.

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