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Desert Island Office #2

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I wandered over to our Mobile team today and asked Emily Lambert which three Office features she couldn't do without. Given that, in her words, she "lives in Outlook", it's not surprising that her favourites all come from that product.

1. To-do bar calendar

to-do_appointments The to-do bar is quickly becoming indispensable in the daily quest to stay on top of your work, but Emily wanted to single out the "upcoming appointments" section (which you can customise to show more or fewer appointments as you need).

2. Calendar overlay

overlay Trying to find free time in people's diaries can be challenging at the best of times. But you can save yourself a bit of squinting and hassle by using the "overlay" function. By clicking the tiny arrow in the calendar tab, Outlook displays the calendars on top of each other, making it much easier to find the elusive free space!

3. Time-zones for appointments

timezone This is particularly handy for booking meetings with colleagues in different time zones (or putting the times of international flights into your calendar!). By clicking on the Time Zone button in a meeting request, you then get two additional fields added to the start and end time of your meeting.

This way it's easy to co-ordinate a meeting with, for example, a colleague in Munich. Or, by just changing one time zone, you can book out the time for your LHR-JFK flight starting in Greenwich Mean Time and ending in Eastern Time (US & Canada).

timezone2

Comments

  • Anonymous
    April 15, 2008
    PingBack from http://microsoftnews.askpcdoc.com/?p=2563
  • Anonymous
    April 23, 2008
    I had heard about the tool bar , but never knew where to find it. I have it configured now and I don't know how I managed without it.Great tip, Thanks.Pádraig
  • Anonymous
    April 23, 2008
    Can you sort your site out so that it recognises my name?Pádraig.