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Export your Outlook notes to OneNote

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What a busy day! I just heard from another Tester John Guin that he has another OneNote powertoy available. This one will export all of your Outlook Notes to OneNote with one click of the button. If you have been wanting to migrate your notes here is the time!

Download now: ExportOutlookNotestoOneNote.zip

Steps:

  1. You will need .Net Framework 2.0 installed

  2. Run setup.exe

  3. Close and restart Outlook

  4. You will now see this button when you are in the Outlook Notes module:

    Just click on Export To OneNote

  5. You will then see this:

  6. Now check your Unfiled Notes section and your notes will be there!

Download now: ExportOutlookNotestoOneNote.zip

Nice work John! If you have problems/questions please let us know in the comments below.

Comments

  • Anonymous
    February 14, 2007
    Is this only for 2007 versions..?  I am still running 2003s.. I installed it without problems, but the button is not visible in Outlook.

  • Anonymous
    February 14, 2007
    Yes you need Office 2007 to run this, sorry for the confusion.

  • Anonymous
    February 15, 2007
    Dan Escapa is on a tear releasing a set of new PowerToys for OneNote 2007. What's going on is that a

  • Anonymous
    February 15, 2007
    The comment has been removed

  • Anonymous
    February 15, 2007
    The comment has been removed

  • Anonymous
    February 16, 2007
    brittog - No this only works for your notes you took in Outlook not the notes taken in the Windows Sidebar.

  • Anonymous
    February 16, 2007
    Sorry for the problems.   Can you exit outlook, then  uninstall and re-install? Thanks, John Guin

  • Anonymous
    February 19, 2007
    I didn't see this mentioned. If you use it more than once, will it duplicate previously existing notes, or only copy over newly added Outlook notes?

  • Anonymous
    February 19, 2007
    Scott - I believe it will duplicate previous notes though maybe John can chime in.

  • Anonymous
    February 20, 2007
    I LOVE OneNote .. I use it all the time as my one shop note taker and with a tablet pc it is even better

  • Anonymous
    February 21, 2007
    This will re-export each time you click the button.  So, yes, duplicates will result. I had originally thought about deleting the Outlook StickyNotes after export, but decided against it.  Some people have thousands of these items, and I did not want to create a panic by "wiping them out" when done. Another thought I had was adding the functionality to open OneNote instead (or in addition to) opening the Outlook Notes folder when you click it.  I can see the case where you would always want access to the MAPI folder in Outlook, so completely stopping you from opening that would be bad.  I can also think that once you export your notes into OneNote, you would want OneNote to be used instead of the Outlook Notes folder.  I could create another addin to open OneNote in addition to the Outlook folder when you try to open the Outlook folder if there is any interest, but launching OneNote is easy enough that it would probably not be very useful to many people at all. Just thinking out loud, John Guin

  • Anonymous
    March 08, 2007
    The comment has been removed

  • Anonymous
    March 10, 2007
    I have Outlook 2003 and OneNote 2007. I installed the PowerToy, and the Toolbar appears, but nothing happens when I click the button. Do I need Outlook 2007 as well as OneNote 2007? Any suggestions as to how to achieve the same result in Outlook 2003?

  • Anonymous
    March 10, 2007
    As written, I have a dependency on Outlook 2007, so you need the latest version of Outlook. On the plus side, this addin should work for all future versions of Outlook. Sorry for the hassle, John

  • Anonymous
    March 10, 2007
    Craig, having mscoree.dll listed as the addin is expected: all managed code addins use this dll. The only thing I discovered that may help is:

  1. Uninstall
  2. Ensure outlook is not running when you run setup.exe
  3. Make sure you run setup, and not the MSI file
  4. If all else fails, click the Go button and re-enable the checkbox next to the addin name.  Save all your settings and restart. Hope this helps, John

  • Anonymous
    March 15, 2007
    I tried all your suggestions but I can't get it installed. I really would love to as I will then buy OneNote for our entire Sales force. Any clues? Ben

  • Anonymous
    March 20, 2007
    The comment has been removed

  • Anonymous
    March 23, 2007
    Benjamin - I know that the person who wrote this is out of the office for some time (serving overseas).  If you want to contact me via the contact me I can get your email address and let you know when he gets back into town.

  • Anonymous
    March 29, 2007
    John, OK...it's working now. Thanks. I uninstalled killed a running Outlook process and a running OneNote process...that seemed to do the trick. -Craig

  • Anonymous
    April 01, 2007
    Hi - This is just what I need, however it only seems to move one note (outlook note), which is not the file I have highlighted or open?

  • Dave

  • Anonymous
    April 07, 2007
    I am new to onenote.  This program worked great.  However, is there anyway to bring the original date the note was created into Onenote? Thanks Bob

  • Anonymous
    April 12, 2007
    I love OneNote! I have Vista Home Premium and Office 2007 on my machine. I exported only a portion of my notes--the ones with no categories or colors applied. I've tried moving the ones already moved to a different folder in a different .PST file, but each time I try to get the remaining Outlook Notes to move, the move PowerToy sends a portion of the uncategorized Notes to the unfiled Notes section of OneNote again. Any suggestions are much appreciated! Thanks, Jim

  • Anonymous
    April 17, 2007
    I wanted to welcome John Guin , a OneNote Test Lead, to the blogsphere. John is new to our team for Office14

  • Anonymous
    August 23, 2007
    Hi all, i still there where "craig" was, before - the trick - was working. I tried everything written here, also to stop outlook and onenote prozess in taskmanager, but its not helping, the add-in is not acceptet.. the error is the same.... I have a lot to export....;) any idea from someone? thanks,

  • Anonymous
    September 07, 2007
    If you are running on Vista, be sure to run as admin, and select to "Install for all users." John

  • Anonymous
    November 08, 2007
    *** 3 Critical issues!!!

  1. Will it export each sticky note from OUTLOOK as a new page in OneNote?
  2. Will it export each folder in OUTLOOK note as a separate FOLDER/Notebook in OneNote?
  3. Will it retain the original date/time attributes of the sticky note from outlook?

  • Anonymous
    November 29, 2007
    Is there a way to do the same with Outlook Contact Notes? Joshua1818@gmail.com

  • Anonymous
    November 30, 2007
    Is there a way to export Outlook CONTACT Notes to OneNote? Thanks

  • Anonymous
    December 06, 2007
    Install seemed to go OK.  Outlook 2007 and OneNote both closed during install, no running processes for either.  Toolbar shows up fine in Outlook.  I select a note, a OneNote task fires up in the background...then nuttin.  No confirmation dialog, no note on the OneNote side.  Clues? Dan

  • Anonymous
    December 07, 2007
    Excellent bit of software, thanks!

  • Anonymous
    December 29, 2007
    I've tried ExportOutlookNotestoOneNote and it doesn't work - i.e. nothing happens when yuou click. What a shame! Any hints? And could you tell me how to uninstall?

  • Anonymous
    February 02, 2008
    What is the difference between this add-in and the icon in the toolbar call "Send selected e-mail to OneNote"?  

  • Anonymous
    February 11, 2008
    Worked like a charm....thanks!

  • Anonymous
    March 13, 2008
    AHA .. I found out why it wasn't installing! Not only do you have to close Outlook .. but you must have your smartphone/pda disconnected from computer if you have one. If your phone is connected and you use ActiveSync, Outlook never actually fully closes. Close Outlook, Disconnect your phone from your computer, reinstall, reopen Outlook .. what Whalaa!

  • Anonymous
    April 17, 2008
    Installed the power toy fine. When I run the export it will only export the first (2) notes and stop.

  • Anonymous
    June 12, 2008
    I was getting ready to post this list of the addins the OneNote Test Team worked on in the year 2007

  • Anonymous
    June 25, 2008
    This tool is great and gets my notes to OneNote very effectively.  I have noticed that it will drop anything surrounded by a GT and LT sign.  For example, a note including the text "segment (surrounded by <% ... %>) and..." will be transferred as "segment (surrounded by ) and..." Is there any way that anyone knows of to get around this? Thanks!

  • Anonymous
    November 01, 2008
    This works great for text notes, but not for the handwritten notes I have.  Any way to move them over?

  • Anonymous
    November 04, 2008
    I am using Windows XP Professional SP2 and Office 2007 so both OneNote and Outlook are the 2007 edition. I install the powertoy with Outlook and OneNote closed. When i open the notes section i don't seem to be able to find the ExportToOneNote button. It's not in the toolbars section and the strange thing is that it is mentioned as active in the Add-Ins list at Trust Center! Any ideas...?

  • Anonymous
    November 13, 2008
    The comment has been removed

  • Anonymous
    January 03, 2009
    When I chose to export my notes, it only exports very few of my notes. All my notes have no category or anything else than the note body, so I cannot seem to understand why just a few are making it to ON. Any idea? Thanks antoine

  • Anonymous
    April 21, 2009
    Installed OK & worked once. Now getting Sysrem.Runtime.InteropServices.COMException Error (x80042006) Have to close Outlook from Taskmanager to continue.l

  • Anonymous
    June 11, 2009
    The comment has been removed

  • Anonymous
    July 02, 2009
    Like others above, I am not having complete success with this add-on. The installed seems to run fine. The toolbar appears and seems to do "something" when launched but nothing appears in OneNote. I've followed the suggestions above but can't seem to get it to work.

  • Anonymous
    July 16, 2009
    Nice! I had a lot of outlook notes and transfered them in OneNote. Thanks a lot!

  • Anonymous
    July 16, 2009
    Hello John and other people struggling to get the powertoy running, I have finally managed to install it and now it works properly. The decisive step was to enable .NET-Support for Outlook. This can be done in the office configuration. A more detailled explanation can be found here http://blogs.msdn.com/johnguin/archive/2008/03/17/the-3-biggest-pain-points-we-are-investigating.aspx (refering to OneNote, but the spot where to change settings is the same for Outlook; when enabling .NET-support for Outlook you should at the same time also enable .NET support for oneNote) Hope that helps!

  • Anonymous
    September 21, 2009
    It doesn't export any notes when all or part of the notes are notes synchronized from a pocket pc device.

  • Anonymous
    December 24, 2009
    I'm following your directions but I'm getting an error wzeay32.dll with the winzip.  Any ideas? Thanks,

  • Anonymous
    January 25, 2010
    Just what I needed. Thanks. Marc

  • Anonymous
    January 28, 2010
    Running Office 2007 on Vista w/.NET framework.  Followed installation steps above, "Outlook notes to OneNote" appears in Outlook Add-ins, but no "Look" button appears.  Please help. thx.

  • Anonymous
    February 21, 2010
    A very useful tool. Thank you very much!

  • Anonymous
    July 20, 2010
    Unfortunately, it doesn't work with Office 2010. Just fyi.

  • Anonymous
    January 12, 2011
    I'm getting errors trying to use this app with OUTLOOK 2010. I wanted to confirm that this will not work with OUTLOOK 2010.

  • Anonymous
    February 03, 2011
    I also cannot get this powertoy to work with Outlook 2010.  With the introduction of Windows Phone 7 and 10 years of notes in Outlook, I am absolutely stunned that Microsoft hasn't forseen this issue.  Why not include the ability to export Outlook Notes to One Note?

  • Anonymous
    March 22, 2011
    Hey Daniel, Does this work for Outlook 2010. I tried using this in Outlook 2010, the addin installs, but does not export the note to onenote. Is there a tweek or is there a different version available

  • Anonymous
    March 23, 2011
    Sudharsan,  Sadly, I have lost the code for this addin, but another reader came up with a utility to do this:blogs.msdn.com/.../an-outlook-routine-to-export-sticky-notes-and-then-import-them-to-onenote.aspx has the details. Sorry for the problems, John

  • Anonymous
    September 28, 2011
    installed the tool, restart the machine, no tool visible/available.  what's up?

  • Anonymous
    April 18, 2012
    Should this process work on a macbook air?

  • Anonymous
    April 27, 2012
    My Outlook Notes are arranged in the folder. The add-in worked, but it ignored the folder structure. Is there a way around it?

  • Anonymous
    July 08, 2012
    Thanks to John or whoever wrote this code (I'm not certain from notes above).  I'm sure it took some time and it really saves the rest of us a bunch of time.

  • Anonymous
    January 23, 2013
    I found it easier to attach all my notes in an email from outlook 2003 client and sent it to myself.  On received email with notes click File "save attachments".  Store them in my documents.  In one note insert file and selected them all.  Appeared no problem but had to arrange them manually on screen.

  • Anonymous
    November 02, 2014
    To migrate NSF file to PST one can also try Kernel for Lotus Notes to Outlook Software from www.howconvertnsftopst.convertnsftopst.biz It is a perfect utility to perform Notes to Outlook Conversion and it also allow the conversion of Unicode characters as well. For more information about software visit nsftopstfile.blogspot.com/.../lotus-notes-to-outlook.html