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Office 365: Information Rights Management (IRM SharePoint Online)

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Office 365 recently comes with a IRM feature that you can control the rights of a document library and a List.

Current IRM supports only Restrict permissions on this library on download but this option contains other few options that will be explained later.

SharePoint online currently supports below documents types. This may change in new releases.

  • PDF
  • Word, Excel, and PowerPoint (97-2003 versions)
  • The XML Paper Specification (XPS) format 

Ref: https://support.office.com/en-us/article/Set-up-Information-Rights-Management-239ce6eb-4e81-42db-bf86-a01362fed65c

How to Configure Information Rights Management in Office 365

Activate Information Rights Management in O365

First you need to activate the Rights Management from service settings.

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  • Then click on Manage and click activate to enable.
  • Then you will see the activation on the page.

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Activate Information Rights Management in SharePoint

  • Now you can activate the SharePoint Rights Management
  • Go to SharePoint Admin page

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  • Go to Settings section and use the IRM service selection option.

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Configure Rights Management in Document Library

  • Go to your SharePoint Site and Library/List and go to Settings
    • Click on the Information Right Management

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    • Check the Restrict permissions on this library on download and Enter Name and Description for the IRM Policy. Here you can click SHOW OPTIONS for other configurations.

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Options include:

  • Do not allow users to upload documents that do not support IRM
  • Stop restricting access to the library at specific date
  • Prevent opening documents in the browser for this Document Library
  • Allow viewers to print
  • Allow viewers to run script and screen reader to function on downloaded documents
  • Allow viewers to write on a copy of the downloaded documenthttps://oapp.sharepoint.com/_layouts/15/images/blank.gif
  • After download, document access rights will expire after these number of days (1-365)
  • Users must verify their credentials using this interval (days)https://oapp.sharepoint.com/_layouts/15/images/blank.gif
  • Allow group protection