Office 365: How to Remove Employee License and User account

If any of Employee has left your organization then we don’t need to pay for a License after they left. What basically we need to do is just we remove the license from the user before deleting the User account from Office 365. We have an option of assigning the same license to another user and to continue with same services.

Steps

Below are the steps to configure the same:

Make sure you have admin rights, then sign in with your Office 365 global admin account. Now go to Office 365 Admin center and select users which you wish to remove or use the same subscription for other users. Now, select the name of employee you want to delete and then select Edit next to Product License from user details Pop-up

https://lh4.googleusercontent.com/w027ZGRQELT2ZbtHZlXf-p8dYajqKtB2U0vZbjJ0EKKFkCZ0357iRNcnFYvFUr3tLcis5Z-ZRo-fzIMpJohqqwc2IhyNJjPUuBckzOKsZA9QYC2QiBFZrJXAUhGAKT6-LaRZx0JmJC3z1QOlQQ

Now click Edit for Go to Product licenses pane and slide the license indicator to Off position.

https://lh3.googleusercontent.com/tqPsKkTolDF4hjj2mXHEKb82jEh84iZtaFPazmJ1kv4S_h23qs-3CssXAFv0SN5iF7tT1zUo-yTrns77i61ykB4OAJyX_TCh7HxPQwdqOZJ_1uiK7-ad9CDswJKn0P7eP14O1lh1tyHOXEc7OA

https://lh3.googleusercontent.com/6TMV5VgMMJrMEWthg3FAXCl02ZcMpCezMpLfcJPRM1lXgTyiWcrfMYwpsSSRE9rZMCi8etpwiKzrIDpSknnm_OzMNFbY_6tdzeNNb3OeBtBFapbIpBaJ1l75Pj1vxWJMY5vIY8cNYN5zEuWbEw

Once done, click Save button to save the same. Now we can check License availability from 25 to 24. Now the same license we can assign to other users.

https://lh4.googleusercontent.com/h7Q7qbIpbDQl85jmGxTNlyYO0UOTuMXq4jweFctmKgf9yBuXO8jxGI9QCeIF8tUxIqHBT4b1gCiNWGoYkI6buNi2PVg5nLJDCplgIRw9Rn5j-9bLUsq4a0nTzo5Y_-FaUmqvVLp2u-TJSXe5iA

We can continue following these methods of license removal until you do not hire other persons to work with your group.

Deleting Former Employee’s User Account on Office 365

Make sure you have admin rights, then sign in with your Office 365 global admin account. Now go to Office 365 Admin center and select users which you wish to remove after removing the license.

https://lh5.googleusercontent.com/KnwiNRk2akRFJOJkpDpqTsSbP_uX3swRNzHNyE7PWqfSCrAcusXw94hXzhzkNDxjGNL3v5p0mBM1E_yUdLldZQCII39x9BBjwbL3Q6rvOd3YI5kJXa0qKiUV9XxdQN_IBq5mKUObyEjJ9IZpDA

Now click Delete user option as above screenshots. It will take us to the Delete User page on the user properties. Here we need to click Delete option.

Also, we can see there are many other optionsµ for preventing access:

We can block the user from signing on.

Reset the user’s password

From this option, we can remove product License

There is link called “Would you like to know more” about learning about Options for preventing user access to Office 365 and best practices when removing users from your organisation.

https://lh4.googleusercontent.com/CFuEnF1_upxGg-XxjdzftYftFssWPzrS9Mio4FEPjIv1bO9n62X4QevYBnHW-Pxrx2BrmAWH_1xfIEIpQiD_T6T_nZhpzyhAQKr7KRqtHmPwOlL2umAmAW0Sg7EKTlJQZM9AAkf7DS9B-KDKkw

Click Delete. It will take some time to delete the same user.

https://lh5.googleusercontent.com/f71V5AaWrn8po1kjOAw-I8pqD7SGvqjZOj5Qs06oyO_FXm3w2VlhXJ5n8QA81r7qFajB4AtAye38gLvLbXoEU9vonLOfvDVu0yHWvUCadQ8beYJJN2LixGYG827-5TJnhdlyVfZQRbxb--rHUQ

Once the user is deleted we will get confirmation user has been deleted.

https://lh3.googleusercontent.com/7U8vWhzCx_-_I32G6JaPDPCptYaKMLlmDGeZERANB4MDfmfIdpvsrMVCfm-i15Aby_5AanUIrKoo9EGXDPJc9WSBfykOy9J0rQn8D9vn5C4AySV6431X-Qn0kWw_hUWVuB1ZAf6ZlloDX1mI0A

There is another method to delete the user from Office 365, we can click More tab from the Active user page. On the user delete user page, we need to search user name and select the user name

https://lh3.googleusercontent.com/f9tV2hqno2QVYlbnvdguO1uCH-deu_sBCYTrmieCpiERv3eIWOK5CUzYo7gkGTH-LpQr4uyn1c-QkFDnXyeFrZzjW7AAYFwkqmIjrB3LUp2B8p3XPvKqA-yR2FelY0I2mMotf8q0SgT1u7niXg

It will ask for confirmation and delete the user account.

In case we have deleted the wrong user or we need to restore the user account.

Kindly check the below URL https://sharepointsolutiontips.blogspot.in/2016/12/how-to-restore-deleted-user-account-in.html