Quickstart: Set Microsoft 365 groups to expire in Azure Active Directory
In this quickstart, you set the expiration policy for your Microsoft 365 groups. When users can set up their own groups, unused groups can multiply. One way to manage unused groups is to set those groups to expire, to reduce the maintenance of manually deleting groups.
Expiration policy is simple:
- Groups with user activities are automatically renewed as the expiration nears
- Group owners are notified to renew an expiring group
- A group that is not renewed is deleted
- A deleted Microsoft 365 group can be restored within 30 days by a group owner or by an Azure AD administrator
Azure Active Directory (Azure AD), part of Microsoft Entra, uses intelligence to automatically renew groups based on whether they have been in recent use. This renewal decision is based on user activity in groups across Microsoft 365 services like Outlook, SharePoint, Teams, Yammer, and others.
If you don't have an Azure subscription, create a free account before you begin.
The least-privileged role required to set up group expiration is User administrator in the organization.
Turn on user creation for groups
Sign in to the Azure portal with a User administrator account.
Select Groups, and then select General.
Set Users can create Microsoft 365 groups to Yes.
Select Save to save the groups settings when you're done.
Set group expiration
Sign in to the Azure portal, select Azure Active Directory > Groups > Expiration to open the expiration settings.
Set the expiration interval. Select a preset value or enter a custom value over 31 days.
Provide an email address where expiration notifications should be sent when a group has no owner.
For this quickstart, set Enable expiration for these Microsoft 365 groups to All.
Select Save to save the expiration settings when you're done.
That's it! In this quickstart, you successfully set the expiration policy for the selected Microsoft 365 groups.
Clean up resources
To remove the expiration policy
- Ensure that you are signed in to the Azure portal with an account that is the Global Administrator for your Azure AD organization.
- Select Azure Active Directory > Groups > Expiration.
- Set Enable expiration for these Microsoft 365 groups to None.
To turn off user creation for groups
- Select Azure Active Directory > Groups > General.
- Set Users can create Microsoft 365 groups in Azure portals to No.
For more information about expiration including PowerShell instructions and technical constraints, see the following article: