My Apps portal overview

My Apps is a web-based portal that is used for managing and launching applications in Azure Active Directory (Azure AD). To work with applications in My Apps, use an organizational account in Azure AD and obtain access granted by the Azure AD administrator. My Apps is separate from the Azure portal and doesn't require users to have an Azure subscription or Microsoft 365 subscription.

Users access the My Apps portal to:

  • Discover applications to which they have access
  • Request new applications that the organization supports for self-service
  • Create personal collections of applications
  • Manage access to applications

The following conditions determine whether an application in the enterprise applications list in the Azure portal appears to a user or group in the My Apps portal:

  • The application is set to be visible in its properties
  • The application is assigned to the user or group

Note

The Users can only see Office 365 apps in the Office 365 portal property in the Azure portal can affect whether users can only see Office 365 applications in the Office 365 portal. If this setting is set to No, then users will be able to see Office 365 applications in both the My Apps portal and the Office 365 portal. This setting can be found under Manage in Enterprise applications > User settings.

Administrators can configure:

  • Consent experiences including terms of service
  • Self-service application discovery and access requests
  • Collections of applications
  • Company and application branding

Understand application properties

Properties that are defined for an application can affect how the user interacts with it in the My Apps portal.

  • Enabled for users to sign in? – If this property is set to Yes, then assigned users are able to sign into the application from the My Apps portal.
  • Name - The name of the application that users see on the My Apps portal. Administrators see the name when they manage access to the application.
  • Homepage URL -The URL that is launched when the application is selected in the My Apps portal.
  • Logo - The application logo that users see on the My Apps portal.
  • Visible to users - Makes the application visible in the My Apps portal. When this value is set to Yes, applications may still not appear in the My Apps portal if they don’t yet have users or groups assigned to it. Only assigned users are able to see the application in the My Apps portal.

For more information, see Properties of an enterprise application.

Discover applications

When signed in to the My Apps portal, the applications that have been made visible are shown. For an application to be visible in the My Apps portal, set the appropriate properties in the Azure portal. Also in the Azure portal, assign a user or group with the appropriate members.

In the My Apps portal, to search for an application, enter an application name in the search box at the top of the page to find an application. The applications that are listed can be formatted in List view or a Grid view.

Screenshot that shows the search box for the My Apps portal.

Important

It can take several minutes for an application to appear in the My Apps portal after it has been added to the tenant in the Azure portal. There may also be a delay in how soon users can access the application after it has been added.

Applications can be hidden. For more information, see Hide an Enterprise application.

Assign company branding

In the Azure portal, define the logo and name for the application to represent company branding in the My Apps portal. The banner logo appears at the top of the page, such as the Contoso demo logo shown below.

Screenshot that shows the banner logo in the My Apps portal.

For more information, see Add branding to your organization's sign-in page.

Access applications

Multiple factors affect how and whether an application can be accessed by users. Permissions that are assigned to the application can affect what can be done with it. Applications can be configured to allow self-service access, or access may be only granted by an administrator of the tenant.

My Apps Secure Sign-in Extension

Install the My Apps secure sign-in extension to sign in to some applications. The extension is required for sign-in to password-based SSO applications, or to applications that are accessed by Azure AD Application Proxy. Users are prompted to install the extension when they first launch the password-based single sign-on or an Application Proxy application.

To integrate these applications, define a mechanism to deploy the extension at scale with supported browsers. Options include:

  • User-driven download and configuration for Chrome, Microsoft Edge, or IE
  • Configuration Manager for Internet Explorer

The extension allows users to launch any application from its search bar, finding access to recently used applications, and having a link to the My Apps portal. For applications that use password-based SSO or accessed by using Microsoft Azure AD Application Proxy, use Microsoft Edge mobile. For other applications, any mobile browser can be used. Be sure to enable password-based SSO in the mobile settings, which can be off by default. For example, Settings -> Privacy and Security -> Azure AD Password SSO.

To download and install the extension:

An icon is added to the right of the address bar, which enables sign in and customization of the extension.

Permissions

Permissions that have been granted to an application can be reviewed by looking at the permissions tab for it. To access the permissions tab, select the upper right corner of the tile that represents the application and then select Manage your application.

The permissions that are shown have been consented to by an administrator or have been consented to by the user. Permissions consented to by the user can be revoked by the user.

The following image shows the email permission for Microsoft Graph consented to the application by the administrator of the tenant.

Screenshot that shows permissions granted for an application in the My Apps portal.

Self-service access

Access can be granted on a tenant level, assigned to specific users, or from self-service access. Before users can self-discover applications from the My Apps portal, enable self-service application access in the Azure portal. This feature is available for applications when added using these methods:

  • The Azure AD application gallery
  • Azure AD Application Proxy
  • Using user or admin consent

Enable users to discover and request access to applications by using the My Apps portal. To do so, complete the following tasks in the Azure portal:

  • Enable self-service group management
  • Enable the application for single sign-on
  • Create a group for application access

When users request access, they request access to the underlying group, and group owners can be delegated permission to manage the group membership and application access. Approval workflows are available for explicit approval to access applications. Users who are approvers receive notifications within the My Apps portal when there are pending requests for access to the application.

For more information, see Enable self-service application assignment

Single sign-on

Enable single sign-on (SSO) in the Azure portal for all applications that are made available in the My Apps portal whenever possible. If SSO is set up, users have a seamless experience without the need to enter their credentials. To learn more, see Single sign-on options in Azure AD.

Applications can be added by using the Linked SSO option. Configure an application tile that links to the URL of the existing web application. Linked SSO allows the direction of users to the My Apps portal without migrating all the applications to Azure AD SSO. Gradually move to Azure AD SSO-configured applications to prevent disrupting the users’ experience.

For more information, see Add linked single sign-on to an application.

Create collections

By default, all applications are listed together on a single page. Collections can be used to group together related applications and present them on a separate tab, making them easier to find. For example, use collections to create logical groupings of applications for specific job roles, tasks, projects, and so on. Every application to which a user has access appears in the default Apps collection, but a user can remove applications from the collection.

Users can also customize their experience by:

  • Creating their own application collections
  • Hiding and reordering application collections

Applications can be hidden from the My Apps portal by a user or administrator. A hidden application can still be accessed from other locations, such as the Microsoft 365 portal. Only 950 applications to which a user has access can be accessed through the My Apps portal.

For more information, see Create collections on the My Apps portal.

Next steps

Learn more about application management in What is enterprise application management?