New Viewer Role for Power BI Workspaces

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Important

This content is archived and is not being updated. For the latest documentation, see Microsoft Dynamics 365 product documentation. For the latest release plans, see Dynamics 365 and Microsoft Power Platform release plans.

Note

These release notes describe functionality that may not have been released yet. To see when this functionality is planned to release, please review What’s new and planned for business intelligence. Delivery timelines and projected functionality may change or may not ship (see Microsoft policy).

We will add a new Viewer Role to the new workspace experience, perfect for users who need to view content within workspaces without the ability to modify.

If your workspace is in Premium, free users can view the workspace in the workspaces list, navigate to the workspace, and view the content without getting a Pro Trial prompt.

This has several benefits:

  • It will be easier to navigate in Power BI for users with read-only access.

  • It will help smaller teams that want stakeholders to have read-only access to all workspace content, but do not want to publish and maintain a Power BI app for this purpose.

  • Any row-level security (RLS) you have defined on the datasets in the Power BI workspace is enforced for users viewing the report directly in the workspace. Before this, users needed to share a report with the user or publish an app from the workspace to the desired users.

  • You can stop using classic workspaces based on Office 365 Groups if you needed the Members to only view Power BI content option.

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