GroupMgr (Preview)
A powerful set of tools, for both IT managers and users, to efficiently create, manage, browse and analyse all groups in your Microsoft 365 environment.
This connector is available in the following products and regions:
Service | Class | Regions |
---|---|---|
Logic Apps | Standard | All Logic Apps regions except the following: - Azure Government regions - Azure China regions - US Department of Defense (DoD) |
Power Automate | Premium | All Power Automate regions except the following: - US Government (GCC) - US Government (GCC High) - China Cloud operated by 21Vianet - US Department of Defense (DoD) |
Power Apps | Premium | All Power Apps regions except the following: - US Government (GCC) - US Government (GCC High) - China Cloud operated by 21Vianet - US Department of Defense (DoD) |
Contact | |
---|---|
Name | GroupMgr Helpdesk |
URL | https://www.vanroey.be/en/support/ |
support@groupmgr.com |
Connector Metadata | |
---|---|
Publisher | GroupMgr |
Website | https://groupmgr.com/ |
Privacy policy | https://groupmgr.com/privacy |
Categories | IT Operations;Productivity |
A powerful set of tools, for both IT managers and users, to efficiently create, manage, browse and analyse all groups in your Microsoft 365 environment. People love using Microsoft Teams. However, every time a team is created, a ‘group’ and a lot of underlying assets like mailboxes, SharePoint sites, planners and documents are created as well… Managing all this content is near impossible. GroupMgr is a governance tool which gives you that much needed overview of all existing groups, their users and related assets.
Our app will manage Microsoft 365 groups within your tenant. It provides users with an overview of all the currently available groups and allows them to easily create new ones. In addition, admins will be able to connect approval flows to the creation of new groups. This is done by connecting an approval flow to a group type. Besides, relationship between groups and group types will give a clearer overview of all available groups and makes it easier for users to filter or search them. If a user creates a new group, linked to a group type with an approval flow, the flow must be completed first, before the group itself will be created. In order to set up such approval flows, our custom connector must be used.
The connector will place a webhook on the Creation and Update part of the CRUD which will trigger the connector when needed. The connector consists of two parts, a trigger and an action. The trigger will fire when an group is created or updated. The action is used to send a reply with the approval result. Based on this approval result, the Microsoft 365 group will either be created or declined.
You will need the following to proceed:
- A Microsoft Power Automate plan with custom connector feature,
- A GroupMgr license,
- GroupMgr API authentication details.
- GroupMgr website - Further details on how to get the API key.
You can find these resources here:
The connector supports the following authentication types:
Default | Parameters for creating connection. | All regions | Not shareable |
Applicable: All regions
Parameters for creating connection.
This is not shareable connection. If the power app is shared with another user, another user will be prompted to create new connection explicitly.
Name | Type | Description | Required |
---|---|---|---|
API key | securestring | API key for your GroupMgr connection | True |
Name | Calls | Renewal Period |
---|---|---|
API calls per connection | 100 | 60 seconds |
Approve or Reject a requested group |
Will send an approval back to GroupMgr for the requested group. |
Archive or Unarchive a group |
Archive a group. Make SharePoint and Teams read-only for this group. |
Create a group |
Create a new group. |
Delete a group |
Delete a group. |
Update a group |
Update an existing group. |
Will send an approval back to GroupMgr for the requested group.
Parameters
Name | Key | Required | Type | Description |
---|---|---|---|---|
GroupMgr ID
|
ListItemId | True | string |
GroupMgr internal Id. |
Action
|
Approved | True | string |
Group action. |
Returns
- Body
- GroupExtended
Archive a group. Make SharePoint and Teams read-only for this group.
Parameters
Name | Key | Required | Type | Description |
---|---|---|---|---|
GroupMgr ID
|
ListItemId | True | string |
GroupMgr internal Id. |
Action
|
Archive | True | string |
Group action. |
Returns
Create a new group.
Parameters
Name | Key | Required | Type | Description |
---|---|---|---|---|
Display name
|
DisplayName | True | string |
Display name of the group. |
Email
|
True | string |
Email of the group. |
|
Owner emails
|
Owners | True | array of string |
Owner emails. |
Member emails
|
Members | array of string |
Member emails. |
|
Group type
|
GroupType | string |
Group type of the group. |
|
Private or Public
|
IsPublic | string |
Is the group private or public. |
|
Create a team
|
CreateTeam | boolean |
Create a team for the group. |
|
Description
|
Description | string |
Description for the group creation. |
|
Created by
|
CreatedBy | string |
User that created the group. |
Returns
- Body
- GroupExtended
Delete a group.
Parameters
Name | Key | Required | Type | Description |
---|---|---|---|---|
GroupMgr ID
|
ListItemId | True | string |
GroupMgr internal Id. |
Returns
Update an existing group.
Parameters
Name | Key | Required | Type | Description |
---|---|---|---|---|
Group ID
|
GroupId | True | string |
The ID of the group you want to update. |
Display name
|
DisplayName | string |
Display name of the group. |
|
Owner emails
|
Owners | array of string |
Owner emails. |
|
Member emails
|
Members | array of string |
Member emails. |
|
Group type
|
GroupType | string |
Group type of the group. |
|
Is public
|
IsPublic | string |
Is the group public. |
|
Create a team
|
CreateTeam | boolean |
Create a team for the group. |
|
Description
|
Description | string |
Description for the group creation. |
Returns
- Body
- GroupExtended
When a group is removed |
This will trigger when a group is removed. |
When a group is updated |
This will trigger when a group is updated. |
When a new group is created |
This will trigger when a new group is created. |
When a new group is requested. (Approval flow) |
This will trigger when a new group is requested within GroupMgr (Only groups with this approval flow). |
This will trigger when a new group is requested within GroupMgr (Only groups with this approval flow).
Parameters
Name | Key | Required | Type | Description |
---|---|---|---|---|
Approval name
|
name | True | string |
Name for this approval flow. |
Returns
- Body
- GroupCompact
Name | Path | Type | Description |
---|---|---|---|
Group Id
|
GroupId | string |
Id of the group in Microsoft 365. |
GroupMgr Id
|
ListItemId | string |
GroupMgr internal Id. |
Display name
|
DisplayName | string |
Display name of the group. |
Email
|
string |
Email of the group. |
|
Owners
|
Owners | array of string |
Owner emails. |
Members
|
Members | array of string |
Member emails. |
Group type
|
GroupType | string |
Group type of the group. |
Is public
|
IsPublic | boolean |
Is the group public. |
Status
|
Status | string |
Status of the Group. |
URL SharePoint
|
Url | string |
URL of the SharePoint page. |
URL Teams
|
TeamsUrl | string |
URL of the Team page. |
Fields changed
|
FieldsChanged | array of string |
Fields changed in the update. |
Create a Team
|
CreateTeam | boolean |
Create a team for the group. |
Description
|
Description | string |
Description for the group creation. |
Created by
|
CreatedBy | string |
User that created the group. |
Name | Path | Type | Description |
---|---|---|---|
Group Id
|
GroupId | string |
Id of the group in Microsoft 365. |
GroupMgr Id
|
ListItemId | string |
GroupMgr internal Id. |
Display name
|
DisplayName | string |
Display name of the group. |
Email
|
string |
Email of the group. |
|
Owners
|
Owners | array of string |
Owner emails. |
Members
|
Members | array of string |
Member emails. |
Group type
|
GroupType | string |
Group type of the group. |
Is public
|
IsPublic | boolean |
Is the group public. |
Status
|
Status | string |
Status of the Group. |
URL SharePoint
|
Url | string |
URL of the SharePoint page. |
URL Teams
|
TeamsUrl | string |
URL of the Team page. |
Create a Team
|
CreateTeam | boolean |
Create a team for the group. |
Description
|
Description | string |
Description for the group creation. |
Created by
|
CreatedBy | string |
User that created the group. |
Name | Path | Type | Description |
---|---|---|---|
Display name
|
DisplayName | string |
Display name of the group/ |
GroupMgr Id
|
ListItemId | string |
GroupMgr internal Id. |
Email
|
string |
Email of the group. |
|
Owners
|
Owners | array of string |
Owner emails. |
Members
|
Members | array of string |
Member emails. |
Group type
|
GroupType | string |
Group type of the group. |
Is public
|
IsPublic | boolean |
Is the group public. |
Create a Team
|
CreateTeam | boolean |
Create a team for the group. |
Created by
|
CreatedBy | string |
User that created the group. |
Description
|
Description | string |
Description for the group creation. |