Set up Email Printers

This article explains how to set up email-enabled printers in Business Central. With these printers, Business Central sends print jobs to the printer using the printer's email address.


To learn about other printer possibilities, go to Printer Management Overview.


Add an email printer

The Printer Management page shows you the printers currently set up. The page also enables you to access the Settings page for each printer to edit an existing setup or set up a new printer.

  1. Choose the Lightbulb that opens the Tell Me feature. icon, enter Printer Management, then select the related link.

  2. Select Email Print, then choose Add an email printer.

  3. On the Email Printer Settings page, fill in the fields as necessary. Hover over a field to read a short description.


    You must manually select the appropriate paper size for a printer as no local printer or user settings can be stored.

    Be aware that the Email Printer extension is set to A4 paper size by default, which isn't suited in North America, for example.

Privacy Notice

If you use the Email Printer extension, all or some print jobs are sent to the email address configured for the printer. We strongly recommend that a unique email ID is tied to a printer device using only the official services provided by the hardware manufacturer, such as HP ePrint, KonicaMinolta EveryonePrint, or Epson Email Print.

Take all necessary privacy precautions, including ensuring that the email printing solution has properly configured permissions, privacy settings, and retention policies. It is your responsibility to provide a correct, verified, and operational email address. Learn more at Microsoft Privacy Statement.

Next steps

Set Up Default Printers

See also

Printer Management Overview
Set Up Universal Print Printers Printing a Report
Work with Business Central
Run Batch Jobs