Settle Purchase Invoices Promptly

If you need to pay the vendor by cash or check, you can post the payment when you post the invoice.


If you frequently pay purchase invoices in cash, check, or bank transfer, it is a good idea to set up a specific payment method with a balancing account and enter this method in the Payment Method field on the vendor card. The balancing account number is inserted automatically on the invoice header every time you create a new invoice. For more information, see Defining Payment Methods.

To settle purchase invoices promptly

  1. Choose the Lightbulb that opens the Tell Me feature. icon, enter Purchase Invoices, and then choose the related link.
  2. Choose the New action.
  3. To pay either in cash or by bank transfer, enter the number of the general ledger cash account or the bank account in the Bal. Account No. field.


The Bal. Account Type and Bal. Account No. fields are not included in the standard layout of the invoice header. In order to post the payment of an invoice, you must contact a Microsoft partner who can add the fields through code.

This customization is only required if you do not specify balancing accounts on the payment methods as describe above.

See Also

Managing Payables
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