Setting up finance

Before you can begin to run your business, you must specify how you want to manage company finance processes. First, you set up the core of the company's accounting records: the chart of accounts (COA). Then you set up posting groups, which make the process of assigning default general ledger posting accounts to customers, vendors, and items more efficient.

Some finance setup can be done automatically with assisted setup guides, and some must be done manually. Learn more at Getting Ready for Doing Business. The General Ledger Setup page specifies how to handle of your company's different accounting processes. For example, use this page to specify invoice rounding details, the currency code for your local currency, address formats, and whether you want to use an additional reporting currency. Learn more at Understanding the General Ledger and the Chart of Accounts.

You can use dimensions to add different types of information to every transaction. You can set up your company's basic dimensions, such as Projects and Departments. Later, add more dimensions when you need them. For example, you can set up temporary dimensions to use for a limited time period, such during a sales campaign. Learn more at Working with Dimensions.

Many of the setup tasks must be completed before you can begin recording financial transactions, but most settings can be adjusted as needed. That said, there are optional setup tasks as well. For example, you need only set up intercompany postings and consolidations if you are working with multiple companies. And other setup tasks, such as specifying the period during which posting is allowed, may have to be repeated periodically.

The following table describes a sequence of tasks, with links to the topics that describe them.

To See
View or edit general ledger accounts to which all general ledger entries are posted Set Up or Change the Chart of Accounts
Specify how you want to be paid by customers, and how you want to pay your vendors. Set Up Payment Methods
Specify payment terms to manage due dates and calculate possible payment discounts. Set Up Payment Terms
Specify the posting groups that map entities like customers, vendors, items, resources, and sales and purchase documents to general ledger accounts. Set Up Posting Groups
Create financial reports and define account categories that determine the contents of financial charts and reports, such as the Balance Sheet and Income Statement reports. Prepare Financial Reporting with Financial Data and Account Categories
Set up a tolerance by which the system closes an invoice even if the payment, including any discount, does not fully cover the amount on the invoice. Work with Payment Tolerances and Payment Discount Tolerances
Set up fiscal periods. Work with Accounting Periods and Fiscal Years
Set up invoice terms that remind your customers to make payment. Set Up Reminder Terms and Levels
Define how you report value-added tax (VAT) amounts collected for sales to the tax authorities. Set Up Value-Added Tax (VAT)
Prepare to handle unrealized VAT in connection with cash-based accounting methods. Set Up Unrealized VAT for Cash-Based Accounting
Define the foreign currencies you trade in or report transactions in. Set Up Currencies
Set up your Sales and Purchases features to handle payments in foreign currencies. Enable Application of Ledger Entries in Different Currencies
Define one or more additional currencies so amounts are automatically reported in both local currency (LCY) and an additional reporting currency on each general ledger (G/L) entry and on other entries. Set Up an Additional Reporting Currency
Periodically adjust additional currency equivalents to make up for fluctuating exchange rates. Update Currency Exchange Rates
Define multiple interest rates to use for different periods for delayed payments in trade transactions. Set Up Multiple Interest Rates
Arrange for amounts to be automatically rounded as invoices are created. Set Up Invoice Rounding
Add new accounts to the existing chart of accounts. Setting Up the Chart of Accounts
Set up business intelligence (BI) charts to analyze cash flow. Setting Up Cash Flow Analysis
Enable invoicing of a customers not set up in the system. Set Up Cash Customers
Set up Intrastat reporting, and submit the report to an authority. Set Up and Report Intrastat
Ensure a journel entry is allocated between different accounts, such as quantity, percentage, or amount, when you post it to the journal. Use Allocation Keys in General Journals
Set up source codes and reason codes to help track audit trails. Setting Up Source Codes and Reason Codes for Audit Trails
Specify default reports to be used for different document types. Report Selection in Business Central


Depending on your geographical location, some Business Central pages may contain fields that are not described in the articles listed above because they apply to local functionality or customizations. Hover over a field to read a short description.

See also

Reconciling Bank Accounts
Work with Dimensions
Importing Business Data from Other Finance Systems
Analyzing Cash Flow in Your Company
Work with Business Central

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