Custom declaration

Article
02/15/2022

Russian legislation requires companies to record and track the customs declaration number for all imported goods. If a company sells imported goods, it must print the customs declaration number and the country/region of origin on invoices.

Setup

Note

You may need to enable this capability by going to the Feature Management page and enable Feature Update: Use tracking by package number in reservation and tracking system.

To check the format of customs declarations

Custom declarations have a special format. You can verify that your format is correct by choosing Yes in the Check CD No. Format field on the Inventory Setup page. You must also specify a format on the CD Number Format page. The following table describes the symbols you can use.

Symbol	Use for
#	Any number.
@	Any Russian or Latin letter.
?	Any character

All other characters are an exact match.

To set up item tracking codes

Choose the icon, enter Item Tracking Codes, and then choose the related link.
Create new item tracking codes that will be used for items that require custom declaration tracking.
Set the Package Specific Tracking to Yes for the item tracking code.
Choose CD Tracking Location Setup, where you can define rules for specific locations. For example, you can configure a foreign location to use temporary customs declaration tracking until the moment the goods cross the border and receive a real customs declaration number.
Choose the icon, enter Items, and then choose the related link.
Assign the item tracking code to all items that require customs declaration tracking.

To create a customs declaration

Choose the icon, enter Custom Declarations, and then choose the related link.

Create a new customs declaration, and fill in the following fields.

Field	Description
No.	Specifies the custom declaration number.
Description	Specifies the description of the custom declaration number.
Source Type	Select the source type for the custom declaration. Source types include Blank, Customer, Vendor, and Item.
Source No.	Specifies the source number from either the Customer, Vendor, or Item List table.
Country of Origin Code	Specifies the country/region for the customer if all the items in the customs declaration came from the same country/region. Information from this field is copied to lines on the customs declaration.
Declaration Date	Enter the date of the customs declaration.

Create lines with items according to the content of the declaration you received from the customs authority.
Choose the OK button.

Note

You may want to create a temporary customer declaration to enable scenarios when goods are first received at a custom location. Set Temporary CD Number to Yes on the lines of the temporary customs declaration. You will be able to assign permanent customs declaration number when transferring goods to or from customs and your warehouse.

If you choose Yes in the Check CD No. Format field on the Inventory Setup page, the Temporary CD Number field is automatically set based on what you entered in the CD No field.

Purchase and Sales

The process of assigning a customs declaration number is similar to assigning lot and serial numbers. For more information, see Assign Serial and Lot Numbers to Items for Tracking

To change a customs declaration number

The process of changing customs declaration numbers is similar to changing lot and serial numbers. For more information, see Reclassify Serial and Lot Numbers

Printing the Factura-Invoice

You must print the customs declaration number on Factura-Invoice documents.

To print the posted factura-invoice

Choose the icon, enter Posted Sales Invoice, and then choose the related link.
Choose the Print action, and then choose Posted Factura-Invoice.
Choose the Print action to print the report, or choose the Preview action to view it on the screen. Choose the Cancel action to save the information without printing the report.

To print the factura-invoice before posting

Choose the icon, enter Sales Invoice, and then choose the related link.
Choose the Print action, and then choose the Order Factura-Invoice action.
Choose the Print action to print the report, or choose the Preview action to view it on the screen. Choose the Cancel action to save the information without printing the report.