Set up segregation of duties

You can set up rules to separate tasks that must be performed by different users. This concept is named segregation of duties. For example, you might not want the same person to acknowledge the receipt of goods and to process payment to the vendor. Segregation of duties helps you reduce the risk of fraud, and it also helps you detect errors or irregularities. You can also use segregation of duties to enforce internal control policies. Complete the following procedure to create a rule. You must be a system administrator to complete the procedure.

  1. Go to System administration > Security > Segregation of duties > Segregation of duties rules.
  2. Click New.
  3. In the Name field, type a value for the rule.
  4. In the First duty field, click the drop-down button to open the lookup.
  5. In the list, find and select the desired record. Select the first duty that is controlled by the rule.
  6. In the Second duty field, click the drop-down button to open the lookup.
  7. In the list, find and select the desired record. Select the second duty that is controlled by the rule.
  8. In the Severity field, select an option. Select the severity of the risk that occurs when the same user or role performs both duties.
  9. In the Security risk field, type a value. Enter a description of the security risk.
  10. In the Security mitigation field, type a value. Enter a description of the actions that you take to mitigate the security risk. For example, you can mitigate the risk by conducting more detailed reviews of the process, by conducting a monthly managerial review, or by sharing resources with other departments.
  11. Click Save.

Important

Compliance with the rules for segregation of duties is not verified when you create a rule. You can create a rule that creates a conflict for existing roles. Existing user role assignments can also be in conflict with the new rule. You must validate compliance after you create or modify a rule. For more information, see Identify and resolve conflicts in segregation of duties

Help us understand

We want to learn more about how people use Microsoft's custom Help toolkit. Take the survey (in English) and help us understand: https://forms.office.com/r/A4cUJgjkD1.