Reference original invoices in credit notes (vendor invoices)

In some countries and regions, there's a legal requirement that printed credit notes or reporting routines include references to the original invoices. This article describes how to create a reference to an original invoice when you create a credit note.

Prerequisites

In the Feature management workspace, enable the Enable credit invoicing for vendor invoices feature. For more information, see Feature management overview.

The functionality that is described in this article applies to the following business documents.

Accounts payable:

• Purchase order
• Invoice journal
• Invoice register

General ledger:

• General journal

Define a reference to an original invoice

Defining a reference to an original invoice includes the following high-level steps:

1. Create and post a vendor invoice.
2. Create a vendor credit note.
3. Use the Credit invoicing function to link the invoice with a credit note.
4. Post the credit note.

Use the following procedures to define a reference to an original invoice in the specified business document types.

Vendor credit note (purchase order)

1. Go to Accounts payable > Purchase orders > All purchase orders.
2. Create a new purchase order, or use existing one to create a credit note.
3. On the Action pane, on the Invoice tab, in the Introduce group, select Credit invoicing.
4. Enter the reason for the correction and the reference to the original invoice.

Vendor credit note (ledger journals)

1. Follow one of these steps:

   • Go to Accounts payable > Invoice journals.
   • Go to Accounts payable > Invoice register.
   • Go to General ledger > Journal entries > General journals.

2. Create a new journal and new journal lines.

3. On the Action Pane, select Functions > Credit invoicing.

4. Enter the reason for the correction and the reference to the original invoice.

Note

The Credit invoicing command is visible in a general journal voucher if the Account type field is set to Vendor.