Set up interest rates for an interest code

Interest codes contain settings that determine when interest is charged and how it is calculated on overdue accounts.

You can set up a single interest code and apply it to multiple customer posting profiles, billing codes, or to specific invoice lines. When the interest code details are changed, all features that use the code will automatically implement the changes on new transactions. For each interest code, you can set up two types of rates:

• Rates for interest earnings − These represent revenue that is earned by charging interest on invoices or interest notes.
• Rates for interest payments − These represent a cost that is paid for interest on credit notes.

Both of these rate types can exist at the same time and in the same interest code. Interest rates can be based on three calculation types:

• Interest by percentage.
• Interest by amount.
• Interest by range, which results in a single percentage or amount.

When an interest code is used to calculate interest, a separate interest note is created for each interest rate that is in effect during the time that the payment has exceeded the transaction due date. You use the Earnings tab on the Interest code page to set up interest rates for interest that you earn by charging interest. Use the Payments tab to set up interest rates for interest that you pay.

Interest rates based on a percentage

You can set up interest rates that calculate a specified percentage.

• Interest amount applies to all currencies.
• Optional interest amount limits can be entered.
• Percentage is selected in the Calculate interest based on field on the Set up Interest codes page.

For example, to set up an interest code that assesses 5 percent interest for every two months that the invoice payment exceeds the transaction due date, you would enter 2 in the Calculate interest every field and select Month.

Note

The new algorithm for interest note calculation is added using Feature management. To use this algorithm, enable the (GBL) Allow to calculate interest per day as yearly percent divided by 365 feature. For information about how to enable the feature, see Feature management overview.

The formula for the calculation for the interest note amount is:

Interest note amount = Amount owed * Yearly interest % / 365 * Number of days late

This feature is available in version 10.0.18 or later.

Interest rates based on amounts

You can set up interest rates that calculate a specified amount per currency.

• An interest amount is specified for each currency in the interest code.
• Optional interest amount limits can be entered.
• Amount is selected in the Calculate interest based on field on the Set up Interest codes page.

For example, to set up an interest code that assesses interest of 25.00 for every 20 days that the invoice payment exceeds the transaction due date, you would enter 20 in the Calculate interest every field and select Day.

Interest rates based on ranges

You can set up interest rates that vary depending on the overdue amount, the number of days that the amount is late, or the number of months that the amount is late.

• You can use the Earnings by Currency tab to define specific interest settings for each currency. This is also where you will define the range.
• Use the Ranges button to add lines that represent the ranges that you want to set up. The From value represents the beginning of the range and the Interest value number represents either a percentage or an amount, depending on the selection in the Calculate interest based on field on the Set up Interest codes page.

Example 1: Interest by range = Amount

You set up an interest code that assesses interest one time for every three months that the invoice payment exceeds the transaction due date. You want to base the calculation on a percentage interest value, according to stepped amount intervals. The interest value will be 1 percent for invoice amounts up to 1,000.00, 2 percent for amounts from 1,001.00 to 5,000.00, and 3 percent for amounts larger than 5,000.00. You set up the interest code field values as follows.

Field name	Field value
Interest code	3M%ByAmt
Calculate interest every	3/Month
Interest by range	Amount
Calculate interest based on	Percentage

You set up the range information as follows.

From value	Interest value
0	1
1,001	2
5,001	3

Example 2: Interest by range = Days

You set up an interest code that assesses interest one time for every 15 days that the invoice payment exceeds the transaction due date. You want to base the calculation on an amount interest value, according to stepped day intervals. The interest value will be 10.00 per 15 days during the first 60 days, 15.00 per 15 days during days 61 to 90, and 20.00 per 15 days from day 91 and after. You set up the interest code field values as follows.

Field name	Field value
Interest code	15DAmtXDay
Calculate interest every	15/Day
Interest by range	Days
Calculate interest based on	Amount

You set up the range information as follows.

From value	Interest value
0	10
61	15
91	20

Example 3: Interest by range = Months

You set up an interest code that assesses interest one time for every month that the invoice payment exceeds the transaction due date. You want to base the calculation on a percentage interest value, according to stepped month intervals. The interest value will be 1.5 percent per month for the first three overdue months, 2.0 percent per month for the second three months, and 2.5 percent per month for each month beyond the first six months. You set up the interest code field values as follows.

Field name	Field value
Interest code	1M%ByMth
Calculate interest every	1/Month
Interest by range	Months
Calculate interest based on	Percentage

You set up the range information as follows.

From value	Interest value
0	1.5
4	2
7	2.5

New versions

Interest codes are date effective. If you want to modify the interest rate, you can create a new version that is effective as of a future date.

To view different versions, you can use the As of Date menu choice to select the cutoff date. You can also select the Display all records to view all interest codes in the page.