Sales tax report for Finland

This article explains how to set up and generate the sales tax report for legal entities in Finland.

For general information about how to set up the value-added tax (VAT) statement, see VAT reporting for Europe.

Note

Deprecated: By March 1, 2023, we will no longer support the Sales tax report for Finland (Finish report layout). New VAT declaration TXT (FI) and VAT declaration Excel (FI) Electronic reporting (ER) formats are introduced under the Tax declaration model. The Sales tax report for Finland design was based on reporting codes and the Finnish report layout. This design will be replaced by a new VAT declaration design, VAT declaration for Finland.

Set up the report layout for sales tax authorities

To generate the sales tax report in the correct format for the appropriate tax authority, you must set up the report layout for the sales tax authorities. On the Sales tax authorities page, select the sales tax authority that will be used in the sales tax codes for the sales tax settlement period. Then, in the Report layout field, select Finnish report layout.

Set up sales tax reporting codes for VAT reporting

Set up sales tax reporting codes by following the instructions in Set up sales tax reporting codes. The following table provides an example of sales tax reporting codes for Finland.

Sales tax reporting code	Description
301	Tax on domestic sales at 24 percent.
302	Tax on domestic sales at 14 percent.
303	Tax on domestic sales at 10 percent.
304	VAT on the import of goods from outside the European Union (EU).
305	Tax on goods that are purchased from other EU countries/regions.
306	Tax on services that are purchased from other EU countries/regions.
307	Tax deductible for the tax period.
308	Tax payable/negative tax that qualifies for refund (-). On the sales tax report, the value in this box is automatically calculated as the sum of reporting codes 301, 302, 303, 304, 305, 306, and 318, plus reporting codes 307 and 317.
309	Sales taxable at a VAT rate of 0 (zero).
310	Imports of goods from outside the EU.
311	Sales of goods to other EU countries/regions.
312	Sales of services to other EU countries/regions.
313	Purchases of goods from other EU countries/regions.
314	Purchases of services from other EU countries/regions.
315	Sales that qualify for VAT relief.
316	Tax that qualifies for VAT relief.
317	Amount of VAT relief.
318	Tax on purchases of construction services/scrap metal (reverse charge).
319	Sales of construction services/scrap metal.
320	Purchases of construction services/scrap metal.
332	Calculation error/typing error.
333	Guidance that is received during a tax audit.
334	Change in legal practice.
335	Error in the interpretation of tax laws.

Set up sales tax codes

Set up sales tax codes by following the instructions in Sales tax codes for VAT reporting and Sales tax overview.

Generate a sales tax payment and print the Finnish sales tax report

1. Go to Tax > Declarations > Sales tax > Settle and post sales tax.
2. In the Report sales tax for settlement period dialog box, set the following fields.

Field	Description
Settlement period	Select the applicable reporting period.
From date	Enter the first date of the sales tax settlement period to calculate sales tax for. This value corresponds to the date in the From field on the Sales tax settlement periods page.
Transaction date	Enter the date when the sales tax report is calculated. The default value is the current date. The sales tax payment is calculated for all transactions that were posted during the settlement period.
Sales tax payment version	Select the type of sales tax settlement. Select Original if this tax settlement is the first sales tax settlement for the period. Select Latest corrections if the Original sales tax settlement for the period has been already generated. For more information, see Create a sales tax payment.

3. Select OK.
4. In the Finnish sales tax report dialog box, set the following fields.

Field	Description
Tax currency	Select the currency that determines which transactions should be included on the report. The report will include both transactions that are generated by using the tax currency and transactions that are generated by using the tax codes that use the tax currency.
Reporting currency	Select the foreign currency that the report should be generated in.
Currency rate on reporting date	Set the option to Yes to indicate that the currency rate on the reporting date should be used for all transactions on the report.

5. Select OK to generate sales tax payment report.

Print the Finnish sales tax report from the sales tax payment

1. Go to Tax > Inquiries and reports > Sales tax payments to open the Sales tax payment page.
2. Select the record to print, and then select Print report.
3. In the dialog box, set the fields as described in the previous section, and then select OK.

Report sales tax for a settlement period

You can generate the Finnish sales tax report by using the Report sales tax for settlement period inquiry.

1. Go to Tax > Declarations > Sales tax > Report sales tax for settlement period.

2. In the dialog box, set the Settlement period, From date, Tax currency, and Reporting currency fields as described in the section, Generate a sales tax payment and print the Finnish sales tax report section earlier in this article.

3. In the Sales tax payment version field, select one of the following values:

   • Original – Generate a report for sales tax transactions of the first posted settlement calculation for the period.
   • Corrections – Generate a report for sales tax transactions of the subsequent settlement calculations for the period.
   • Total list – Generate a report for all sales transactions for the period, including the original and all corrections.

4. Select OK.

5. In the Finnish sales tax report dialog box, set the Tax currency, Reporting currency, and Currency rate on reporting date fields as described in the section, Generate a sales tax payment and print the Finnish sales tax report earlier in this article.

Example

The following example shows how you can set up sales tax codes and sales tax reporting codes, post transactions, and generate the Finnish sales tax report.

1. Go to Tax > Indirect taxes > Sales tax > Sales tax codes, and set up the following sales tax codes.

Sales tax code	Percentage	Description
FI24	24	Domestic sales and purchases at a rate of 24 percent
FI14	14	Domestic sales and purchases at a rate of 14 percent
FI10	10	Domestic sales and purchases at a rate of 10 percent
FIEU24	24	EU purchases at a rate of 24 percent where the Use tax option is set to Yes.
FIEU14	14	EU purchases at a rate of 14 percent where the Use tax option is set to Yes.
FIEU10	10	EU purchases at a rate of 10 percent where the Use tax option is set to Yes..
FIImp24	24	Import at a rate of 24 percent where the Use tax option is set to Yes.
FIImp14	14	Import at a rate of 14 percent where the Use tax option is set to Yes.
FIImp10	10	Import at a rate of 10 percent where the Use tax option is set to Yes.
FIRC24	24	Reverse charge at a rate of 24 percent where the Use tax option is set to Yes.
FIRC14	14	Reverse charge at a rate of 14 percent where the Use tax option is set to Yes.
FIRC10	10	Reverse charge at a rate of 10 percent where the Use tax option is set to Yes.
FIEUS	0	EU sales where the Exempt option is set to Yes.
FIThird	0	Export sales where the Exempt option is set to Yes.

2. On the Sales tax codes page, on the Report setup FastTab, assign reporting codes to sales tax codes.

The following table shows how to assign sales tax reporting codes to sales tax codes.

Sales tax code	Taxable sales	Tax-free sale	Sales tax payable	Taxable purchases	Sales tax receivable	Taxable import	Use tax	Offset use tax
FI24			301		307
FI14			302		307
FI10			303		307
FIEU24						313	307	305
FIEU14						313	307	305
FIEU10						313	307	305
FIImp24						310	307	304
FIImp14						310	307	304
FIImp10						310	307	304
FIRC24						320	307	318
FIRC14						320	307	318
FIRC10						320	307	318
FIEUS		311
FIThird		309

Note

The preceding configuration is just an example and depends on the structure of the sales tax codes that are used. If you want values to be calculated and transferred to the sales tax report, for each tax code that is used in the sales tax payment process, you must set a relevant sales tax reporting code in one or more fields on the Report setup tab.

3. Post the following transactions. For example, for Customer invoices go to Accounts receivable > Invoices > All free text invoices, for Vendor invoices go to Accounts payable > Invoices > Invoice journal.

Date	Transaction type	Amount net	VAT amount	Sales tax code	Expected tax base – Reporting code	Expected tax amount – Reporting code
February 1, 2020	Customer invoice (domestic)	100	24	FI24	Not applicable	301
February 1, 2020	Vendor invoice (EU)	100	14	FIEU14	313	305 – Tax payable 307 – Tax deduction
February 1, 2020	Vendor invoice (import)	100	10	FIImp10	310	304 – Tax payable 307 – Tax deduction
February 1, 2020	Customer invoice (EU)	100	0	FIEUS	311	Not applicable
February 1, 2020	Customer invoice (export)	100	0	FIThird	309	Not applicable
February 1, 2020	Vendor invoice (reverse charge)	100	24	FIRC24	320	318 – Tax payable 307 – Tax deduction

4. Go to Tax > Declarations > Sales tax > Settle and post sales tax. In the Report sales tax for settlement period dialog box in the Sales tax payment version field, select Original.
5. Print the report and review the data.

6. Post the new transaction. For example, go to Accounts receivable > Invoices > All free text invoices.

Date	Transaction type	Amount net	VAT amount	Sales tax code	Expected tax base – Reporting code	Expected tax amount – Reporting code
February 1, 2020	Customer invoice (domestic)	100	10	FI10	Not applicable	303

7. Go to Tax > Declarations > Sales tax > Settle and post sales tax. In the Report sales tax for settlement period dialog box in the Sales tax payment version field, select Latest corrections.
8. Go to Tax > Declarations > Sales tax > Report sales tax for settlement period. In the Report sales tax for settlement period dialog box in the Sales tax payment version field, select Corrections.

9. Go to Tax > Declarations > Sales tax > Report sales tax for settlement period. In the Report sales tax for settlement period dialog box in the Sales tax payment version field, select Total list.

Additional information

If you set up reverse charges according to Reverse charge VAT, you can get data about the reporting codes on the Sales tax payment by code report.

1. Go to Tax > Inquiries and reports > Sales tax reports > Sales tax payment by code.
2. In the dialog box, set the Settlement period and From date fields.
3. Select OK, and review the report result.

Report a VAT declaration to the tax authority

After you've generated the Finnish sales tax report, use the data on it to fill in the self-assessed tax return for the Finnish Tax Administration in the official format. For example, the following illustration shows what the Finnish self-assessed tax return has looked like since 2019.