Purchase invoice posting for Latin America

You can add the necessary information for Latin American countries/regions when you post invoices of the following types in an extended LATAM section:

• Purchase orders
• Invoice journals
• Project invoices
• Invoice register

Prerequisites

Before you post an invoice, the LATAM globalization feature must be enabled.

In addition, the following items must be configured:

• A country or region that's supported in the LATAM globalization expansion
• The entities that are involved in transactions, including legal entities and vendors
• In those entities, the LATAM tax and legal information that's required for purchase invoice transactions
• Document classes as purchase invoices
• The sales point for the document classes
• Document class types as purchase invoices
• The items that must be added in the transactions
• A project that has a contract

Post an invoice from a purchase order with LATAM information

1. Go to Accounts payable > Purchase orders > All purchase orders, and create a purchase order.
2. Select a vendor, and then select OK.
3. Enter the item lines, save your changes, and then generate a new invoice.
4. Select Post.
5. In the LATAM section, select a document class ID, and then complete the remaining required fields according to the document class configuration.
6. Select a sales point prefix, or manually enter a value.
7. Complete the document number, and then select Post.

Post an invoice journal with LATAM information

1. Go to Accounts payable > Invoices > Invoice journal.
2. Create a line that uses a journal name that's configured as a vendor invoice recording. Then select Lines.
3. Select a vendor, and enter a value on the vendor line.
4. Select an offset account.
5. On the LATAM tab, in the LATAM section, in the Document class Id. field, enter a value.
6. Select a sales point prefix.
7. Complete the document number if it's required by the document class configuration.
8. Select the document date and due date.
9. Complete the Additional data fields as required by the document class configuration.
10. Post the invoice.

Post an invoice from a project purchase order with LATAM information

1. Go to Project management and accounting > Projects > All projects, and select a project.
2. Select Item tasks > Purchase orders, and create a purchase order.
3. Select a vendor, and then select OK.
4. Enter the item lines, and confirm the order.
5. Save and generate a new invoice, and then select Post.
6. In the LATAM section, select a document class ID, and complete the remaining required fields according to the document class configuration.
7. Select a sales point prefix, or manually enter a value.
8. Complete the document number, and then select Post.

Post a vendor invoice from the invoice register

1. Go to Accounts payable > Invoices > Invoice register.
2. Create a line that uses a journal name that's configured as an invoice register. Then select Lines.
3. Select a vendor, and enter a value for the vendor line.
4. On the LATAM tab, in the LATAM section, in the Document class Id. field, enter a value.
5. Select a sales point prefix.
6. Complete the document number if it's required by the document class configuration.
7. Select the document date and due date.
8. Complete the Additional data fields as required by the document class configuration.
9. Post the invoice.