Italian sales tax books

Article
09/29/2023

The article describes how to set up and use Italian sales tax books and Italian sales tax book sections.

According to Italian fiscal legislation, every value-added tax (VAT) transaction must belong to a tax book (Libro IVA) that will be used for tax reporting. To fulfill these legislative requirements, Dynamics 365 Finance implements Italian sales tax books. Sales tax books can be of different types. You must specify the sales tax book type to help guarantee that all sales and purchase transactions are included on the Italian sales tax payment report. You can keep as many sales tax books of the Sales and Purchase types as you require. Every tax book can be divided into multiple tax book sections (Sezionale IVA). All sales tax transactions must be sequentially numbered (without gaps) and ordered by posting date. A tax book section is equivalent to a number sequence for the Italian sales tax voucher number (Protocollo IVA) that must always be applied during posting to help guarantee chronological order by posting date.

Prerequisites

The following table shows the prerequisites that must be in place before you start.

Category	Prerequisite
Setup: Legal entity	The primary address of the legal entity must be in Italy. (Click Organization administration > Organizations > Legal entities > Addresses > Country/region.)
Setup: Number sequences	Set up as many number sequences as you require to cover all the required types of sales tax transactions. (Click Organization administration > Number sequences > Number sequences.) All these number sequences must be continuous and must have Company scope.
Setup: Journal names	Set up the required journal names. (Click General Ledger > Journal setup > Journal names or Project management and accounting > Setup > Journals > Journal names.) On the General FastTab, in the Sales tax section, in the Italian sales tax book field, specify one of the following values: Not included – Select this value for invoices and credit notes that come from countries/regions that are outside the European community. Purchase – Select this value for purchase invoices and credit notes. Sales – Select this value for sales invoices and credit notes. Empty – Select this value for all other types of transactions. In some cases, the Italian sales tax book field is set automatically, based on the Journal type value. For example, if the Journal type field is set to Invoice register, the Italian sales tax book field is set to Purchase by default.
Setup: Module parameters	For vouchers to follow the number sequences of the related invoices and credit notes, you must select the Reuse numbers check box when you define the number sequences for those invoices and credit notes. You can find this check box on the Number sequences tab of the following pages: Accounts receivable parameters Accounts payable parameters Project management and accounting parameters For example, on the Accounts receivable parameters page, on the Number sequences tab, select the Reuse numbers check box for Free text invoice voucher to synchronize number allocation for free text invoice vouchers and free text invoices. In the Italian localization, corrections to the Italian sales tax payment report for an already settled sales tax period are not supported. So on the General ledger parameters page, on the Sales tax tab, set the Special report Include corrections option to NO.
Setup: Sales tax settlement period	For a Sales tax settlement period that's set up and used for sales tax accounting, specify the parameters, Include zero lines and Include reverse transactions to determine whether zero and reverse transactions must be included into sales tax books by default. Values from these parameters are used as default values during the sales tax settlement process. For each period interval of the sales tax settlement, these parameters can be changed specifically during the sales tax settlement process. If the sales tax settlement process is run in batch, Finance applies the default parameter values of Include zero lines and Include reverse transactions parameters from the Sales tax settlement period setup. You can see the values of the Include zero lines and Include reverse transactions parameters that were used for each closed period interval of sales tax settlement period on the Sales tax payment page. You can't change the values of the parameters Include zero lines and Include reverse transactions for the closed period interval of the sales tax settlement period. Including zero and reverse transactions to the sales tax books may impact the page numbering in the report.

Set up sales tax books

Sales tax books are used for sales tax reporting. To set up Italian sales tax books, click Tax > Setup > Sales tax > Italian sales tax books. The following table describes the fields that are available on the Italian sales tax books page.

Field	Description
Sales tax book	Enter the ID of the sales tax book.
Name	Enter a description of the sales tax book.
Sales tax book type	Select the nature of the operations that will be performed through the sales tax book sections that you will attach to the sales tax book. The following values are available: Purchase – Select this value for purchase invoices and credit notes. Sales – Select this value for sales invoices and credit notes. Not included – Select this value for invoices and credit notes that come from countries/regions that are outside the European community. This type is used only for statistical purposes and won't be included on the final fiscal tax book reports.
Settlement period	Select an existing sales tax settlement period. When a sales tax book is printed, if the Update check box is selected on the Sales tax payment page, the date in the From date field is compared to the selected settlement period. The settlement period is also used to identify which sales tax books and sales tax book sections must be closed when a sales tax settlement is updated for a settlement period.
Closed to	The latest closing date from the related sales tax book sections that belong to the selected sales tax book.
EU sales	Select a sales tax book of the Sales type, and attach it to the current sales tax book of the Purchase type. This field is used if the selected sales tax book must include European Union (EU) purchase transactions from the current book on sales tax reports. This field is unavailable for sales tax books of the Sales and Not included types.
ATECOFIN Code	Select the tax code for reporting.
Print summary and payment	Select this option to print the summary and payment report. This field is available only for sales tax books of the Sales type.

Set up sales tax book sections

Sales tax book sections are a repository where ledger transactions are posted according to their nature. The voucher numbering is driven by the sales tax book sections. To set up Italian sales tax book sections, click Tax > Setup > Sales tax > Italian sales tax book sections. The following table describes the fields that are available on the Italian sales tax book sections page.

Field	Description
Sales tax book	Select one of the existing sales tax books that the sales tax book section is attached to.
Sales tax book section	Enter the ID of sales tax book section.
Name	Enter a description of the sales tax book section.
Number sequence code	Select the number sequence code for the sales tax book section. The number sequence code that you select depends on the type of sales tax book that the sales tax book section is attached to: For a sales tax book of the Purchase type: Select number sequence codes that are defined for purchase invoice vouchers or purchase credit note vouchers on the Accounts payable parameters page, or number sequence codes that are used on the Journal names page for vouchers that have the Italian sales tax book field set to Purchase. For a sales tax book of the Sales type: Select number sequence codes that are defined for sales invoice vouchers or sales credit note vouchers or free text invoice vouchers or free text credit note vouchers on the Accounts receivable parameters page, or number sequence codes that are used on the Journal names page for vouchers that have the Italian sales tax book field set to Sales. For a sales tax book of the Not included type: Select any suitable number sequence code.
Closed to	Enter the end date of the last closed sales tax settlement period. This field is used to filter data on the sales tax report.
Close Italian sales tax book section	The closing date of the Italian sales tax book for a tax period. You can't post or reverse an invoice that has a date that is earlier than the closing date of the tax period. This field is updated with the closing date of the tax period. The Update check box must also be selected on the Sales tax payment page.

The following button is also available.

Button	Description
Create	Automatically create all the required sales tax book sections for existing sales tax books of the Sales and Purchase types. Sales tax book sections are created for every number sequence that is defined for purchase invoice vouchers or purchase credit note vouchers or sales invoice vouchers or sales credit note vouchers or free text invoice vouchers or free text credit note vouchers on the Accounts payable parameters, Accounts receivable parameters, or Project management and accounting parameters page, and for every number sequence that is used on the Journal names page for vouchers that have the Italian sales tax book field set to Purchase or Sales. Every sales tax book section that is created is automatically attached to the default sales tax book. (The sales tax book must be created before the sales tax book sections.) If several sales tax books of the same sales tax book type (Sales or Purchase) exist, the first sales tax book is used by default. However, you can manually change this attachment. If no sales tax book exists, no sales tax book sections are automatically created.

Button

Description

Create

Automatically create all the required sales tax book sections for existing sales tax books of the Sales and Purchase types. Sales tax book sections are created for every number sequence that is defined for purchase invoice vouchers or purchase credit note vouchers or sales invoice vouchers or sales credit note vouchers or free text invoice vouchers or free text credit note vouchers on the Accounts payable parameters, Accounts receivable parameters, or Project management and accounting parameters page, and for every number sequence that is used on the Journal names page for vouchers that have the Italian sales tax book field set to Purchase or Sales. Every sales tax book section that is created is automatically attached to the default sales tax book. (The sales tax book must be created before the sales tax book sections.) If several sales tax books of the same sales tax book type (Sales or Purchase) exist, the first sales tax book is used by default. However, you can manually change this attachment. If no sales tax book exists, no sales tax book sections are automatically created.

Sales tax book status

When a new sales tax period is created, sales tax book lines are automatically set up for every sales tax book that exists. If an additional sales tax book is created, lines can be manually created for existing periods that haven't been closed. Click Tax > Indirect taxes > Sales tax > Sales tax settlement periods, and then click Sales tax book status. The following table describes the tabs on the Sales tax book status page.

Tab	Description
Overview	View the page status of the sales tax books. All the fields are locked for manual updates.
General	View the same information that appears on the Overview tab, but only for the selected sales tax book.

The following table describes the fields that are available.

Field	Description
Sales tax book	Select the sales tax book ID that you set up on the Italian sales tax books page.
Name	Enter the name of the tax book.
First page number	The first page number that will be used on the final sales tax report for this sales tax period.
Changed to	The page number that is specified in the Change first page number dialog box.
Last page number	The last page number that will be used on the final sales tax report for this sales tax period.
Settlement period	The settlement period that is used in the sales tax book.
From date	The start date for the settlement period.
To date	The end date for the settlement period.

The following button is also available.

Button	Description
Change first page number	Open the Change first page number dialog box, where you can change the first page number that will be used for the current open settlement period.

Change first page number dialog box

Use the Change first page number dialog box to change the number of the first page on the final sales tax report for this sales tax settlement period. The page number then appears in the Changed to column on the Sales tax book status page and is used as the first page number of the final sales tax report that is printed for the current tax period. The following table describes the fields that are available in the Change first page number dialog box.

Field	Description
First page number	The current first page number for the selected sales tax book.
Changed to	Enter the new first page number to use on the final sales tax report.

Using sales tax books

When the setup is completed, the sales tax book section that corresponds to the appropriate number sequence code appears in the Sales tax book section column on the Number sequences tab of the following pages:

Accounts receivable parameters
Accounts payable parameters
Project management and accounting parameters

Voucher numbers that are assigned during posting must be sequentially ordered by posting date. Sales tax transactions that use the same number sequence code must be posted in order. If the voucher numbers aren't sequentially ordered, you will receive an error message. Additionally, posting is interrupted if a sales tax transaction isn't assigned to a sales tax book section when you update an invoice. When a voucher is posted through a sales tax book section, the identifiers of the related sales tax book and sales tax book section are saved in the tax transactions. (Go to Tax > Sales tax inquiries > Posted sales tax, and then select the Posting tab.) This data can be used during further sales tax reporting. Italian sales tax books are used for filtering, grouping, and sorting on the Sales Tax (Italy) report.

Sales Tax (Italy) report

To report sales tax for Italy, follow these steps.

Go to Tax > Declarations > Sales tax > Sales Tax (Italy).
In the Settlement period field, select the sales tax settlement period to generate the report for.
In the From date field, specify a date in the interval of the settlement period that you want to generate the report for.
In the Sales tax book type field, select the type of sales tax book to generate the report for. If this field is blank, the report is generated for all types.
In the From sales tax book and To sales tax book fields, specify the sales tax books to generate the report for. If these fields are blank, the report is generated for all sales tax books.
In the Printout section, select the Sales tax books checkbox to generate a report that includes the details of the taxable documents in the sales tax books.
Select the Sales tax summary checkbox to generate a report that includes a summary section of the sales tax books.
Select the Sales tax payment checkbox to generate a report that includes the Sales tax payment page of the report.
Select the Include zero lines checkbox if you selected the Sales tax books checkbox and want to generate a report that includes details and zero-line details of the taxable documents in the sales tax books.
Select the Include reverse transaction checkbox if you selected the Sales tax books checkbox and want to generate a report that includes details and reverse transaction details of the taxable documents in the sales tax books.
On the Destination FastTab, set up a destination where the report must be generated.
On the Run in the background FastTab, set up batch parameters if you want to generate the report in batch mode.
Select OK to generate the report.

Additional information

Due to the fiscal requirements of sequential document numbering and how this information is used in the sales tax books, users in Italy should not have access to the following functions:

Reverse customer transaction (All customers page, select Transactions > Reverse)
Reverse vendor transaction (All vendors page, select Transactions > Reverse).

These functions must be hidden using the functionality of Privileges. For more information, see Role based security privileges

To hide these functions from the user interface for all security roles, follow these steps:

Go to System administration > Security > Security configuration.
On the Privileges tab, select Reverse customer transactions.
Select Action menu items > TransactionReversal_Cust.
Select Deny for Read, Update, Create, Delete.

Security configuration.

On the Unpublished objects tab, select Publish all.

Unpublished objects.

Repeat these steps for the privilege, Reverse vendor transactions.