Post expense reports

After an expense report is approved and transferred to the general journal, it can be posted. When you post an expense report, expenses that are eligible for recovery of value-added tax (VAT) are identified. The task of verifying and recovering VAT payments is assigned to the employee who is responsible for verifying the expense report.

If expenses on an expense report are charged to a company other than the company that employs the employee, you must verify both the company that those expenses are owed to and the company that they're owed from. For example, the employee who submitted an expense report works for the DAT company but charged an expense to the DIR company. In this case, DAT is the company that the expense is owed to, and DIR is the company that the expense is owed from. After you verify these journal lines, you can post the expense lines to the general ledger.

To post an expense report, on the Approved expense reports page, select the expense report, and then, on the Action Pane, select Post.

You can also post all the expense reports in the list at the same time. Select all the expense reports, and then select Post.

Enable auto posting of expense reports

To automate the posting of expense reports, the Expense report auto posting workflow must be configured. Once this workflow is enabled, the system automatically executes the auto posting process to post the expense reports.

Enable auto posting of expenses

If expense approval is configured for expense lines and auto posting is required, then the Expense line item auto posting workflow must be configured. Once this workflow is enabled, the system automatically executes the auto posting process to post the expenses.

Enable the Ability to post expense liability in vendor currency for cash payment method feature

The Ability to post expense liability in vendor currency for cash payment method feature enables expense reports to be posted in a vendor currency for the cash payment method.

Currently, when you submit cash expenses, expense reports are posted in the accounting currency. Because of amount conversion among the transaction currency, accounting currency, and vendor currency, an incorrect amount is paid to vendors if the transaction date of the expense and the actual payment date have different exchange rates.

This feature ensures that the vendor balance is recorded in the vendor currency when the expense report is posted.

1. Go to Workspaces > Feature Management.
2. In the list, find and select Ability to post expense liability in vendor currency for cash payment method, and then select Enable now.