Set up workflows for Expense management

Applies To: Project Operations Integrated with ERP, Project Operations Core

You can set up a workflow process to review and approve travel and expense documents. You can define workflows for expense reports, travel requisitions, and cash advance requests.

A workflow represents a business process and defines how a document flows through the system. The workflow also indicates who must complete a task or approve a document. There are several benefits to using the workflow system in your organization:

• Consistent processes: You can define the approval process for specific documents, such as purchase requisitions and expense reports. Using the workflow system helps ensure that documents are processed and approved in a consistent and efficient manner.
• Process visibility: You can track the status, history, and performance metrics of a specific workflow instance. This information helps you determine whether changes should be made to the workflow to improve efficiency.
• Centralized work list: Users can view a centralized work list to view the workflow tasks and approvals assigned to them.

Workflow types

The following table lists the types of workflows that you can create in Expense Management.

Type	Use this type to
Expense report auto approval	Create approval workflows for expense reports.
Expense report auto posting	Create automatic posting workflows for expense reports.
Expense line item	Create approval workflows for line items on expense reports.
Expense line item auto posting	Create automatic posting workflows for line items on expense reports.
Travel requisition	Create approval workflows for travel requisitions.
Cash advance request	Create approval workflows for cash advance requests.
VAT tax recovery	Create approval workflows for the recovery of value-added tax (VAT).