Manage user permissions using security groups

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  • 2 minutes to read

Important

Some of the functionality described in this release plan has not been released. Delivery timelines may change and projected functionality may not be released (see Microsoft policy). Learn more: What's new and planned

Enabled for Public preview General availability
Users, automatically Mar 2023 Apr 2023

Business value

As businesses grow and change, managing permissions can become increasingly complex. Security groups can simplify the process by allowing administrators to group users by department, job function, or other criteria, and assign permissions to the group as a whole. Using security groups to manage permissions can save time and reduce the risk of human error. Security groups allow for easier management of access control, ensuring that users only have access to the resources they need. This can also streamline the process of onboarding new employees or contractors, as they can be quickly added to the appropriate security groups.

Feature details

You can now use Azure Active Directory security groups to manage the permissions users have to access various parts of Business Central.

A prerequisite for using security groups in Business Central is that you must create Azure Active Directory security groups and add members to them either in the Microsoft 365 admin center or in the Azure Active Directory portal.

Shows security group creation pages in Microsoft 365 admin center

After you create Azure Active Directory security groups, you can link them to security groups in Business Central on the Security Groups page.

Shows new Security Groups list page.

Create the link by entering a Code and Name that match the Azure Active Directory security group. The Members FactBox shows the members of the Azure Active Directory security group.

Shows new Create a Security Group page in Business Central

Assign permissions to security groups by choosing the Permissions action in Security Groups page.

Shows new Security Group Permission Set page

Manage permission sets for security groups by choosing Related, Permissions Set by Security Group on the Security Groups page.

Shows new Permission Set by Security Group page.

Copy security group permissions to a new security group by choosing the Copy Security Group action. Alternatively, you can share security group settings by choosing the Export Security Groups action to export them to an XML file, and then the Import Security Groups to import the XML file.

Note

You must have the Feature Update: Manage User Permissions using Security Groups feature enabled in the Feature Management page to use this capability or click Try it out to try for your session only.

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