Digital vouchers

Enabled for Public preview General availability
Users, automatically - Dec 1, 2023

Business value

You can have one or more sourced documents for each of GL entry as proof of a transaction and a full audit trail. You can set up the system to require documents be attached if it's required by law.

Feature details

You can choose to require mandatory vouchers or to use this feature voluntarily. Starting in 2024, as part of the new Danish bookkeeping act, Danish localization will require mandatory vouchers.

When you attach the document to the specific transaction, the document is added as an attachment to the GL Entry after the transaction is posted. If the system is configured to require the use of vouchers, the system prevents the document, journal, or other type of posting if an attachment doesn't exist. You can set up the requirement per entry type using the Digital Voucher Entry Setup page. There, you can configure what type of voucher is required using the Check Type option. When there isn't a space to upload a specific document, for example a cost adjustment or an adjusted exchange rate and this is still required by the law, the system can be configured to create a source document based on the required transaction. The source document is then uploaded to the related GL register automatically, using the following options:

  • Generate Automatically: Generate the file
  • Add Automatically Generated: Automatically add the document when posted

When you post the document in Business Central, attachments can be viewed from the General Ledger Entries in the Incoming Document Files area. After the document is uploaded, it can't be deleted or modified as an attachment during the Retention Policy period. You can also set up the Max. Document Size to prevent uploading big documents and a Retention Policy to set the requirements for keeping attached documents.

Digital voucher entry setup

Digital voucher linked to GL entry

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See also

Set up digital vouchers in Denmark (docs)