Define rules for default financial tags

Enabled for	Public preview	General availability
Users by admins, makers, or analysts	Oct 25, 2024	-

Business value

Financial tags help you track up to 20 user-defined fields on accounting entries. The initial releases limit the defaulting capabilities for financial tags. With this feature, accounting managers and system administrators can capture important transactional data in Tags with Copilot-assisted rules creation. By defaulting financial tags, you reduce the manual effort and mistakes of team members entering transactions.

Feature details

The default engine for tags enables an organization to set its own rules for default financial tags. You can define rules for each transaction entry point, such as general journal, free text invoice, purchase order, vendor invoice journal, and more. You can also set rules for each financial tag and transaction level, including header, lines, account, offset account, and distributions. The rules can use three different options. You can enter natural language into Copilot, which converts it into a technical rule. You can define the rule with an expression builder or enter the technical rule directly.

You can simulate a rule against posted transactions to preview the results before you activate it. The simulation doesn't update the posted transaction. It just uses the transaction to validate the rule.

In the first release, you can create defaulting rules for a subset of transaction entry points, such as the general journal. We’ll add support for more journals and documents in future releases.

Additional resources

Financial tag rules (docs)