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Configure export preferences

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Use the export preference to choose which record types you want to export and limit the number of records to export in each record type.

License and role requirements

Requirement type You must have
License Dynamics 365 Sales Premium or Dynamics 365 Sales Enterprise
More information: Dynamics 365 Sales pricing
Security roles System Administrator
More information: Predefined security roles for Sales

To configure export preferences

As an administrator, you configure the export preference to choose which record types (accounts, contacts, and leads) to export and limit the number of records that you export in each record type. You can also enable the creation of new records, allow record duplicate creation, and update existing records for each record type.

To configure export preferences. do the following steps:

  1. Review the prerequisites
  2. Enable email engagement

Prerequisites

Before you start, be sure you've met the following prerequisites:

  • The ZoomInfo app is installed on your Dynamics 365 Sales organization. More information: Install ZoomInfo app.
  • You have a license to use the ZoomInfo app.

Configure the preferences

  1. Open your Dynamics 365 Apps page and then open the ZoomInfo app.

  2. On the left navigation pane, select ZoomInfo > ZoomInfo.

    Note

    The app might prompt you to enter credentials. Select either Google, Office, or enter your ZoomInfo credentials if you have an account with ZoomInfo.

    ZoonInfo sign in page

  3. On the top-right corner of the page, select More > Admin Portal.

  4. On the Admin Portal page, select Dynamics Settings.

    Select dynamics settings from admin portal in ZoonInfo

  5. From the Export tab, select each record type (accounts, contacts, and leads) that you want your sales teams to be able to export to your Dynamics 365 Sales organization.

    • Enter the maximum number of records (up to 25) that a seller can export to your Dynamics 365 Sales organization.

    • Enable the following options as required:

      Note

      In this example, we're using the Accounts record type.

      • Create new Accounts: To create an account in your Dynamics 365 Sales organization from ZoomInfo.
      • Allow Account duplicate creation: To create a duplicate account even if the same account exists in your Dynamics 365 Sales organization.
      • Update existing Accounts: To update an existing account with the latest information from the ZoomInfo app.

  6. Select Save.

    The changes are saved and applied to the ZoomInfo app for your Dynamics 365 Sales organization.

Can't find the options in your app?

There are three possibilities:

  • You don't have the necessary license or role.
  • Your administrator hasn't turned on the feature.
  • Your organization is using a custom app. Check with your administrator for exact steps. The steps described in this article are specific to the out-of-the-box Sales Hub and Sales Professional apps.

See also

Install ZoomInfo app