Pay for product or service overview

Important

This content is archived and is not being updated. For the latest documentation, see Microsoft Dynamics 365 product documentation. For the latest release plans, see Dynamics 365 and Microsoft Power Platform release plans.

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

The following topics provide information about paying for a product or service.

Receive and enter vendor invoices

Generate and submit vendor payments

Manage vendor settlements

Pay for product or service business process component forms

The following table lists the forms that support the pay for product or service business process component. The table entries are organized by business process component task and then alphabetically by form name.

Note

Some forms or list pages in the following table require information or parameter settings to navigate to them.

Business process component task	Form name	Usage
Receive and enter vendor invoices	Apply prepayments (form)	Apply selected prepayments to selected vendor invoices.
	Charges totals details/Compare charges values (form)	Charges totals details - Invoice: %1 – View charges for an invoice header, consolidated invoice header, and invoice lines. Compare charges values - Invoice: %1 – Compare the charge values for an invoice with its corresponding purchase order lines.
	Charges transactions (form)	Create, change, and inquire about the charges specified for the selected purchase order or vendor invoice.
	Find vouchers (form)	Find vouchers to be processed in an invoice approval journal.
	Invoice matching details (form)	View, correct, and approve price and quantity matching discrepancies for posting.
	Invoice totals matching details (form)	View expected invoice totals, actual invoice totals, and variances for invoice totals matching.
	Journal header (form)	Create and view journals.
	Journal voucher - Invoice approval journal (form)	Post approved vendor invoices to the appropriate ledger accounts. The invoices that you can put in this journal originate in an Invoice register journal.
	Journal voucher - Invoice journal (form)	Enter information about vendor invoices and post the invoices to the appropriate ledger accounts.
	Journal voucher - Invoice register (form)	Enter and post basic information about vendor invoices as soon as they arrive.
	Match product receipts to invoice (form)	Match product receipt lines and quantities to invoice lines and quantities.
	Pending invoices (form)	View vendor invoices that have been saved and matched to product receipts, but not posted.
	Pending vendor invoices (list page)	View and take action on vendor invoices that have not yet been posted. The invoices can be entered in the Vendor invoice form, in a vendor portal, or through a service.
	Prepayment (form)	Create or modify a prepayment for a purchase order.
	Purchase order (form)	Create and modify purchase orders.
	Retrieve purchase orders (form)	Select the open purchase orders and purchase order lines to invoice together.
	Select product receipt - Purchase order (form)	Select product receipts to create vendor invoices for.
	Subledger journal (form)	Preview the accounting entries of a document before it is journalized.
	Temporary sales tax transactions (form)	View and modify the expected sales tax transactions that have been calculated for the selected journal line, sales order, customer invoice, purchase order, vendor invoice, free text invoice, or project invoice.
	Vendor invoice (form)	Enter and post vendor invoices that include vendor invoice lines.
	Vendor invoice pool excluding posting details (form)	Enter information about vendor invoices as soon as they arrive.
	Vendor invoice totals (form)	View the totals for vendor invoice lines.
	Voucher templates (form)	Select the voucher template that is used as the basis of a new transaction.
Generate and submit vendor payments	Balance control (form)	View the balance and other relevant information about the company bank accounts and liquidity accounts that are set up in the Balance control accounts form.
	Generate payments - vendor (class form)	Generate payments according to the criteria that you can set up in the fields in this form, in the form that opens when you click Select, and in the form that opens when you click Dialog.
	Journal header (form)	Create and view journals.
	Journal voucher - Promissory note journal (form)	Draw promissory note journal – Draw promissory notes. Redraw promissory note journal – Redraw promissory notes. Remittance journal – Prepare promissory note remittances. Settle promissory note journal – Settle promissory notes.
	Journal voucher - Vendor payment journal (form)	Enter and post payments to vendors according to the terms of payment that you have established with each vendor.
	Modify payment attributes (form)	Modify the payment attributes for the payment proposal you are working with.
	Payment distribution (form)	View and change the bank accounts that will be used to pay transactions that are included in the payment proposal.
	Payment transfers (form)	Manage payments that are sent, but not posted. This includes lines that have been rejected or approved.
	Post vendor payments (class form)	Transfer and post vendor payments to a payment journal.
	Promissory note (form)	Create, view, and manage promissory notes.
	Promissory note document (class form)	Set up the payment format for promissory note documents.
	Promissory note journal (form)	View information about lines in a promissory note that have been created in a draw promissory note journal or a redraw promissory note journal, and update the payment status for selected promissory notes.
	Promissory note statistics (form)	View statistics about the status of promissory notes, based on the data in the Promissory note journal form.
	Remittance files for vendors (form)	View a list of remittance files for vendors.
	Select bridged postings (form)	View and manage the journal transactions that are posted to a bridging account.
	Settle open transactions - vendor (form)	View open vendor transactions and mark them for settlement.
	Vendor payment by check (form)	Create checks according to the format specified for the method of payment format or the export format that is selected in the Generate payments form.
	Vendor payment proposal - Edit (form)	Modify the payment proposal that you created in the Vendor payment proposal form.
	Vendor payment proposal (class form)	Generate payment proposals in the Vendor payment proposal form, from which the proposals can be transferred to the payment journal after they are modified.
	Vendor postdated checks (form)	Settle or cancel a postdated check that is issued to a vendor.
	Vendor transactions (form)	View all transactions for the selected vendor. These include invoices and payments.
	Vendor transactions marked for settlement (form)	View information about vendor transactions that are marked for settlement.
Manage vendor settlements	Cancel promissory note (class form)	Cancel a promissory note that has a Drawn status.
	Closed vendor transaction editing in several currencies (form)	View closed, also named settled, transactions for the vendor account that is selected in the All vendors list page. You can also reverse a settlement.
	Open vendor transactions (form)	View the open vendor transactions that are related to the transaction that you selected in the Vendor transactions form.
	Payment transfers (form)	Manage payments with a status of Sent that are not posted. This includes lines with statuses of Rejected or Approved.
	Reverse prepayment application (form)	Reverse the full amount that was applied as a prepayment on a vendor invoice.
	Reversed tracing (form)	View the reversal transactions for the selected transaction.
	Select an aging period definition and a date principle (class form)	Select an aging period definition and a date principle as the basis for generating lines in the Aging period definition statistics form for the selected vendor.
	Settle open transactions - vendor (form)	View open vendor transactions and mark them for settlement.
	Vendor balance (form)	View the open balance of the selected vendor, in the accounting currency.
	Vendor foreign currency revaluation (form)	View a list of the vendor foreign currency revaluation periodic jobs that have been run. The foreign currency revaluation periodic job generates transactions that update the value of open (not settled) vendor transactions in foreign currencies.
	Vendor postdated checks (form)	Settle or cancel a postdated check that is issued to a vendor.
	Vendor settlement (form)	View the settlement history of the transaction that you selected in the Vendor transactions form.
	Vendor statistics (form)	View an overview of the vendor's invoices, payments, used discount, unused discount, and average number of days for payment over five predefined periods.
	Vendor transactions (form)	View all transactions for the selected vendor. These include invoices and payments.