Reconcile a bank account
Important
This content is archived and is not being updated. For the latest documentation, see Microsoft Dynamics 365 product documentation. For the latest release plans, see Dynamics 365 and Microsoft Power Platform release plans.
Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012
When you receive a bank statement, you should periodically reconcile legal entity bank transactions with the transactions on the bank statement.
You cannot reconcile a bank statement with a bank account if any of the checks or deposit slip payments that are listed on the statement currently have a status of Pending cancellation. After a reviewer posts or rejects a check reversal or deposit slip payment cancellation, the status is no longer Pending cancellation, and you can reconcile the bank account. For more information, see Reverse a posted check or Cancel a deposit slip payment.
Click Cash and bank management > Common > Bank accounts. Double-click the bank account to reconcile with the bank statement.
On the Action Pane, click Account reconciliation, and then enter information as appropriate.
You must enter information in the Bank statement date and Bank statement fields. In the Ending balance field, you can enter the balance of the bank account as it appears on the bank statement. For more information, see Bank statement (form).
Click Transactions to open the Account reconciliation form. The upper pane displays the bank account transactions that have not yet been reconciled with a bank statement.
Note
To maintain an overview of transactions as you continue, limit or expand the view of the account transactions by changing the value in the Show transactions list.
For each transaction that is included on the bank statement, select the Cleared check box if the amount in Microsoft Dynamics AX corresponds to the amount on the bank statement. You can also enter or modify the value in the Bank transaction type field. This field value is important for bank transaction statistics and for some reports.
Note
Do not select the Cleared check box for transactions that are not on the bank statement. These transactions will continue to be displayed in this form until they are reconciled with a future bank statement.
The Cleared check box is not available if the transaction has a status of Pending cancellation. Transactions might have this status if Microsoft Dynamics AX is set up to require that reversals or cancellations be sent to review before they are posted. After a reviewer posts or rejects the reversal or cancellation, the status is no longer Pending cancellation, and you can reconcile the bank account with the bank statement. For more information, see Set up a review process for reversals and cancellations.
To select the Cleared check box for an interval of checks that all are displayed on the bank statement, click Mark check interval, and then indicate the interval.
If the amount for a bank account transaction does not correspond to the amount for the transaction on the bank statement, enter the amount of the correction in the Correction amount field, enter an offset main account for the correction amount in the Main account field, and then enter explanatory information in the Description field.
Note
If the fiscal period of the transaction to be corrected is closed, the Correction amount field cannot be used. Instead, create a line that has a transaction date that is in an open fiscal period for the correction. In this case, you must add the financial dimensions that were used on the original transaction, and also the offset main account and the description.
Create transactions for entries, such as fees and interest, that are on the bank statement, but that are not recorded in Microsoft Dynamics AX. Enter the offset main account, description, and appropriate financial dimensions.
As the transactions on the bank statement are marked as Cleared, the amount in the Unreconciled field, which is recalculated continuously as you make changes, approaches zero. When it reaches zero, click Reconcile account to post the reconciliation, and the transactions and corrections that you have created.
After the reconciliation is posted, the transactions that have been included cannot be modified or corrected, and they are not displayed for future account reconciliation.
To view bank transactions that have not yet been reconciled, use the Unreconciled bank transactions report. To view the bank statement for a bank account, use the Bank statement report.