Lifecycle Workflow built-in tasks

Lifecycle Workflows come with many pre-configured tasks that are designed to automate common lifecycle management scenarios. These built-in tasks can be utilized to make customized workflows to suit your organization's needs. These tasks can be configured within seconds to create new workflows. These tasks also have categories based on the Joiner-Mover-Leaver model so that they can be easily placed into workflows based on need. In this article you get the complete list of tasks, information on common parameters each task has, and a list of unique parameters needed for each specific task.

Supported tasks

Lifecycle Workflow's built-in tasks each include an identifier, known as taskDefinitionID, and can be used to create either new workflows from scratch, or inserted into workflow templates so that they fit the needs of your organization. For more information on templates available for use with Lifecycle Workflows, see: Lifecycle Workflow Templates.

Lifecycle Workflows currently support the following tasks:

Task taskdefinitionID Category
Send welcome email to new hire 70b29d51-b59a-4773-9280-8841dfd3f2ea Joiner
Send onboarding reminder email 3C860712-2D37-42A4-928F-5C93935D26A1 Joiner
Generate Temporary Access Pass and send via email to user's manager 1b555e50-7f65-41d5-b514-5894a026d10d Joiner
Send email to notify manager of user move aab41899-9972-422a-9d97-f626014578b7 Mover
Request user access package assignment c1ec1e76-f374-4375-aaa6-0bb6bd4c60be Joiner, Mover
Assign licenses to users (Preview) 683c87a4-2ad4-420b-97d4-220d90afcd24 Joiner, Mover
Add user to groups 22085229-5809-45e8-97fd-270d28d66910 Joiner, Leaver, Mover
Add user to teams e440ed8d-25a1-4618-84ce-091ed5be5594 Joiner, Leaver, Mover
Enable user account 6fc52c9d-398b-4305-9763-15f42c1676fc Joiner, Leaver
Run a custom task extension 4262b724-8dba-4fad-afc3-43fcbb497a0e Joiner, Leaver, Mover
Disable user account 1dfdfcc7-52fa-4c2e-bf3a-e3919cc12950 Leaver
Remove user from selected group 1953a66c-751c-45e5-8bfe-01462c70da3c Joiner, Leaver, Mover
Remove users from all groups b3a31406-2a15-4c9a-b25b-a658fa5f07fc Leaver
Remove user from teams 06aa7acb-01af-4824-8899-b14e5ed788d6 Leaver
Remove user from all teams 81f7b200-2816-4b3b-8c5d-dc556f07b024 Leaver
Remove access package assignment for user 4a0b64f2-c7ec-46ba-b117-18f262946c50 Leaver, Mover
Remove selected license assignments from user (Preview) 5fc402a8-daaf-4b7b-9203-da868b05fc5f Leaver, Mover
Remove all access package assignments for user 42ae2956-193d-4f39-be06-691b8ac4fa1d Leaver
Cancel all pending access package assignment requests for user 498770d9-bab7-4e4c-b73d-5ded82a1d0b3 Leaver
Remove all license assignments from user 8fa97d28-3e52-4985-b3a9-a1126f9b8b4e Leaver
Delete user 8d18588d-9ad3-4c0f-99d0-ec215f0e3dff Leaver
Send email to manager before user's last day 52853a3e-f4e5-4eb8-bb24-1ac09a1da935 Leaver
Send email on user's last day 9c0a1eaf-5bda-4392-9d9e-6e155bb57411 Leaver
Send email to user's manager after their last day 6f22ddd4-b3a5-47a4-a846-0d7c201a49ce Leaver

Common task parameters

Common task parameters are the non-unique parameters contained in every task. When adding tasks to a new workflow, or a workflow template, you can customize and configure these parameters so that they match your requirements.

Parameter Definition
category A read-only string that identifies the category or categories of the task. Automatically determined when the taskDefinitionID is chosen.
taskDefinitionId A string referencing a taskDefinition that determines which task to run.
isEnabled A boolean value that denotes whether the task is set to run or not. If set to “true" then the task runs. Defaults to true.
displayName A unique string that identifies the task.
description A string that describes the purpose of the task for administrative use. (Optional)
executionSequence A read-only integer that states in what order the task runs in a workflow.
continueOnError A boolean value that determines if the failure of this task stops the subsequent workflows from running.
arguments Contains unique parameters relevant for the given task.

Common email task parameters

Emails, sent from tasks, are able to be customized. If you choose to customize the email, you're able to set the following arguments:

  • Subject: Customizes the subject of emails.
  • Message body: Customizes the body of the emails being sent out.
  • Email language translation: Overrides the email recipient's language settings. Custom text isn't customized, and it's recommended to set this language to the same language as the custom text.

Screenshot of the customization email options.

For a step by step guide on this, see: Customize emails sent out by workflow tasks.

Dynamic attributes within email

With customized emails, you're able to include dynamic attributes within the subject and body to personalize these emails. The list of dynamic attributes that can be included are as follows:

Attribute Definition
userDisplayName The user’s display name.
userEmployeeHireDate The user’s employee hire date.
userEmployeeLeaveDateTime The user’s employee leave date time.
managerDisplayName The display name of the user’s manager.
temporaryAccessPass The generated Temporary Access Pass. Only available with the Generate TAP And Send Email task.
userPrincipalName The user’s userPrincipalName.
managerEmail The manager’s email.
userSurname User’s last name.
userGivenName User’s first name.

Note

When adding these attributes to a customized email, or subject, they must be properly embedded. For a step by step guide on doing this, see: Format attributes within customized emails.

Task details

In this section is each specific task, and detailed information such as parameters and prerequisites, required for them to run successfully. The parameters are noted as they appear both in the Microsoft Entra admin center, and within Microsoft Graph. For information about editing Lifecycle Workflow tasks in general, see: Manage workflow Versions.

Send welcome email to new hire

Lifecycle Workflows allow you to automate the sending of welcome emails to new hires in your organization. You're able to customize the task name and description for this task in the Microsoft Entra admin center. Screenshot of Workflows task: Welcome email task.

The Microsoft Entra prerequisite to run the Send welcome email to new hire task is:

  • A populated mail attribute for the user.

For Microsoft Graph, the parameters for the Send welcome email to new hire task are as follows:

Parameter Definition
category joiner
displayName Send Welcome Email (Customizable by user)
description Send welcome email to new hire (Customizable by user)
taskDefinitionId 70b29d51-b59a-4773-9280-8841dfd3f2ea
arguments The optional common email task parameters can be specified; if they are not included, the default behavior takes effect.

Example of usage within the workflow:

{
    "category": "joiner",
    "continueOnError": false,
    "description": "Send welcome email to new hire",
    "displayName": "Send Welcome Email",
    "isEnabled": true,
    "taskDefinitionId": "70b29d51-b59a-4773-9280-8841dfd3f2ea",
    "arguments": [
        {
            "name": "cc",
            "value": "e94ad2cd-d590-4b39-8e46-bb4f8e293f85,ac17d108-60cd-4eb2-a4b4-084cacda33f2"
        },
        {
            "name": "customSubject",
            "value": "Welcome to the organization {{userDisplayName}}!"
        },
        {
            "name": "customBody",
            "value": "Welcome to our organization {{userGivenName}} {{userSurname}}.\n\nFor more information, reach out to your manager {{managerDisplayName}} at {{managerEmail}}."
        },
        {
            "name": "locale",
            "value": "en-us"
        }
    ]
}

Send onboarding reminder email

Lifecycle Workflows allow you to automate the sending of onboarding reminder emails to managers of new hires in your organization. You're able to customize the task name and description for this task in the Microsoft Entra admin center. Screenshot of Workflows task: Send onboarding reminder email task.

The Microsoft Entra prerequisite to run the Send onboarding reminder email task is:

  • A populated manager attribute for the user.
  • A populated manager's mail attribute for the user.

For Microsoft Graph, the parameters for the Send onboarding reminder email task are as follows:

Parameter Definition
category joiner
displayName Send onboarding reminder email (Customizable by user)
description Send onboarding reminder email to user’s manager (Customizable by user)
taskDefinitionId 3C860712-2D37-42A4-928F-5C93935D26A1
arguments The optional common email task parameters can be specified; if they are not included, the default behavior takes effect.

Example of usage within the workflow:

{
    "category": "joiner",
    "continueOnError": false,
    "description": "Send onboarding reminder email to user\u2019s manager",
    "displayName": "Send onboarding reminder email",
    "isEnabled": true,
    "taskDefinitionId": "3C860712-2D37-42A4-928F-5C93935D26A1",
    "arguments": [
        {
            "name": "cc",
            "value": "e94ad2cd-d590-4b39-8e46-bb4f8e293f85,068fa0c1-fa00-4f4f-8411-e968d921c3e7"
        },
        {
            "name": "customSubject",
            "value": "Reminder: {{userDisplayName}} is starting soon"
        },
        {
            "name": "customBody",
            "value": "Hello {{managerDisplayName}}\n\nthis is a reminder that {{userDisplayName}} is starting soon.\n\nRegards\nYour IT department"
        },
        {
            "name": "locale",
            "value": "en-us"
        }
    ]
}

Generate Temporary Access Pass and send via email to user's manager

When a compatible user joins your organization, Lifecycle Workflows allow you to automatically generate a Temporary Access Pass (TAP), and have it sent to the new user's manager. You're also able to customize the email that is sent to the user's manager.

Note

The user's employee hire date is used as the start time for the Temporary Access Pass. Please make sure that the TAP lifetime task setting and the time portion of your user's hire date are set appropriately so that the TAP is still valid when the user starts their first day. If the hire date at the time of workflow execution is already in the past, the current time is used as the start time.

With this task in the Microsoft Entra admin center, you're able to give the task a name and description. You must also set:

  • Activation duration- How long the passcode is active.
  • One time use- If the passcode can only be used once. Screenshot of Workflows task: TAP task.

The Microsoft Entra prerequisites to run the Generate Temporary Access Pass and send via email to user's manager task are:

  • A populated manager attribute for the user.
  • A populated manager's mail attribute for the user.
  • The TAP tenant policy must be enabled and the selected values for activation duration and one time use must be within the allowed range of the policy. For more information, see Enable the Temporary Access Pass policy

Important

A user having this task run for them in a workflow must also not have any other authentication methods, sign-ins, or Microsoft Entra role assignments for this task to work for them.

For Microsoft Graph, the parameters for the Generate Temporary Access Pass and send via email to user's manager task are as follows:

Parameter Definition
category joiner
displayName GenerateTAPAndSendEmail (Customizable by user)
description Generate Temporary Access Pass and send via email to user's manager (Customizable by user)
taskDefinitionId 1b555e50-7f65-41d5-b514-5894a026d10d
arguments Argument contains the name parameter "tapLifetimeInMinutes", which is the lifetime of the temporaryAccessPass in minutes starting at startDateTime. Minimum 10, Maximum 43200 (equivalent to 30 days). The argument also contains the tapIsUsableOnce parameter, which determines whether the passcode is limited to a one time use. If true, the pass can be used once; if false, the pass can be used multiple times within the temporaryAccessPass lifetime. Additionally, the optional common email task parameters can be specified; if they are not included, the default behavior takes effect.

Example of usage within the workflow:

{
    "category": "joiner",
    "continueOnError": false,
    "description": "Generate Temporary Access Pass and send via email to user's manager",
    "displayName": "Generate TAP and Send Email",
    "isEnabled": true,
    "taskDefinitionId": "1b555e50-7f65-41d5-b514-5894a026d10d",
    "arguments": [
        {
            "name": "tapLifetimeMinutes",
            "value": "480"
        },
        {
            "name": "tapIsUsableOnce",
            "value": "false"
        },
        {
            "name": "cc",
            "value": "068fa0c1-fa00-4f4f-8411-e968d921c3e7,9d208c40-7eb6-46ff-bebd-f30148c39b47"
        },
        {
            "name": "customSubject",
            "value": "Temporary access pass for your new employee {{userDisplayName}}"
        },
        {
            "name": "customBody",
            "value": "Hello {{managerDisplayName}}\n\nPlease find the temporary access pass for your new employee {{userDisplayName}} below:\n\n{{temporaryAccessPass}}\n\nRegards\nYour IT department"
        },
        {
            "name": "locale",
            "value": "en-us"
        }
    ]
}

Send email to notify manager of user move

When a user moves within your organization Lifecycle Workflows allow you to send an email to the users manager notifying them of the move. You're also able to customize the email that is sent to the user's manager.

Screenshot of the notify manager of user move task.

The Microsoft Entra prerequisite to run the Send email to notify manager of user move task are:

  • A populated manager attribute for the user.
  • A populated manager's mail attribute for the user.

For Microsoft Graph the parameters for the Send email to notify manager of user move task are as follows:

Parameter Definition
category Mover
displayName Send email to notify manager of user move (Customizable by user)
description Send email to notify user’s manager of user move (Customizable by user)
taskDefinitionId aab41899-9972-422a-9d97-f626014578b7
arguments The optional common email task parameters can be specified; if they are not included, the default behavior takes effect.

Example of usage within the workflow:

{
    "category": "mover",
    "continueOnError": false,
    "description": "Send email to notify user\u2019s manager of user move",
    "displayName": "Send email to notify manager of user move",
    "isEnabled": true,
    "taskDefinitionId": "aab41899-9972-422a-9d97-f626014578b7",
    "arguments": [
        {
            "name": "cc",
            "value": "ac17d108-60cd-4eb2-a4b4-084cacda33f2,7d3ee937-edcc-46b0-9e2c-f832e01231ea"
        },
        {
            "name": "customSubject",
            "value": "{{userDisplayName}} has moved"
        },
        {
            "name": "customBody",
            "value": "Hello {{managerDisplayName}}\n\nwe are reaching out to let you know {{userDisplayName}} has moved in the organization.\n\nRegards\nYour IT department"
        },
        {
            "name": "locale",
            "value": "en-us"
        }
    ]
}

Request user access package assignment

Allows you to request an access package assignment for users. If an approval process is configured for the access package and should take place, you must opt-into the Enforce policy approval setting for admin direct assignments Entitlement Management setting. For more information on access packages, see What are access packages and what resources can I manage with them?.

You're able to customize the task name and task description for this task. You must also select the access package and policy that is being requested for the user. Screenshot of the request user access package assignment task.

For Microsoft Graph, the parameters for the Request user access package assignment task are as follows:

Parameter Definition
category joiner, mover
displayName Request user access package assignment (Customizable by user)
description Request user assignment to selected access package (Customizable by user)
taskDefinitionId c1ec1e76-f374-4375-aaa6-0bb6bd4c60be
arguments Argument contains two name parameter that is the "assignmentPolicyId", and "accessPackageId".

Example of usage within the workflow:

{
    "category": "joiner,mover",
    "continueOnError": false,
    "description": "Request user assignment to selected access package",
    "displayName": "Request user access package assignment",
    "isEnabled": true,
    "taskDefinitionId": "c1ec1e76-f374-4375-aaa6-0bb6bd4c60be",
    "arguments": [
        {
            "name": "assignmentPolicyId",
            "value": "00d6fd25-6695-4f4a-8186-e4c6f901d2c1"
        },
        {
            "name": "accessPackageId",
            "value": "2ae5d6e5-6cbe-4710-82f2-09ef6ffff0d0"
        }
    ]
}

Assign licenses to user (Preview)

Allows Licenses to be assigned to users. For a license to be assigned to the user, they must have a "usageLocation" attribute set.

Screenshot of the assign licenses to user task.

Parameter Definition
category joiner, mover
displayName Assign licenses to user (Customizable by user)
description Assign selected licenses to the user (Customizable by user)
taskDefinitionId 683c87a4-2ad4-420b-97d4-220d90afcd24
arguments Argument contains one parameter that has the name "licenses" thats accepts a "Sku id" value. For a full list of these values, see: Product names and service plan identifiers for licensing.

Example of usage within the workflow:

{
            "category": "joiner,mover",
            "continueOnError": false,
            "description": "Assign selected licenses to the user",
            "displayName": "Assign licenses to user (Preview)",
            "isEnabled": true,
            "taskDefinitionId": "683c87a4-2ad4-420b-97d4-220d90afcd24",
            "arguments": [
                {
                    "name": "licenses",
                    "value": "a403ebcc-fae0-4ca2-8c8c-7a907fd6c235"
                }
            ]
        }

Add user to groups

Allows users to be added to Microsoft 365 and cloud-only security groups. Mail-enabled, distribution, dynamic and role-assignable groups aren't supported. To control access to on-premises AD group-based applications and resources, you need to enable group writeback. For more information, see Microsoft Entra Cloud Sync group writeback and using group writeback with entitlement management.

You're able to customize the task name and description for this task. Screenshot of Workflows task: Add user to group task.

For Microsoft Graph, the parameters for the Add user to groups task are as follows:

Parameter Definition
category joiner, leaver
displayName AddUserToGroup (Customizable by user)
description Add user to groups (Customizable by user)
taskDefinitionId 22085229-5809-45e8-97fd-270d28d66910
arguments Argument contains a name parameter that is the "groupID", and a value parameter that is the group ID of the group you're adding the user to.
{
            "category": "joiner,leaver",
            "description": "Add user to groups",
            "displayName": "AddUserToGroup",
            "isEnabled": true,
            "continueOnError": true,
            "taskDefinitionId": "22085229-5809-45e8-97fd-270d28d66910",
            "arguments": [
                {
                    "name": "groupID",
                    "value": "0732f92d-6eb5-4560-80a4-4bf242a7d501"
                }
            ]
}

Add user to teams

You're able to add a user to an existing static team. You're able to customize the task name and description for this task. Screenshot of Workflows task: add user to team.

For Microsoft Graph, the parameters for the Add user to teams task are as follows:

Parameter Definition
category joiner, leaver
displayName AddUserToTeam (Customizable by user)
description Add user to teams (Customizable by user)
taskDefinitionId e440ed8d-25a1-4618-84ce-091ed5be5594
argument Argument contains a name parameter that is the "teamID", and a value parameter that is the team ID of the existing team you're adding a user to.
{
            "category": "joiner,leaver",
            "description": "Add user to team",
            "displayName": "AddUserToTeam",
            "isEnabled": true,
            "continueOnError": true,
            "taskDefinitionId": "e440ed8d-25a1-4618-84ce-091ed5be5594",
            "arguments": [
                {
                    "name": "teamID",
                    "value": "e3cc382a-c4b6-4a8c-b26d-a9a3855421bd"
                }
            ]
}

Enable user account

Allows cloud-only user accounts to be enabled. Users with Microsoft Entra role assignments aren't supported, nor are users with membership or ownership of role-assignable groups. You can utilize Microsoft Entra ID's HR driven provisioning to on-premises Active Directory to disable and enable synchronized accounts with an attribute mapping to accountDisabled based on data from your HR source. For more information, see: Workday Configure attribute mappings and SuccessFactors Configure attribute mappings. You're able to customize the task name and description for this task in the Microsoft Entra admin center.

Screenshot of Workflows task: enable user account.

For Microsoft Graph, the parameters for the Enable user account task are as follows:

Parameter Definition
category joiner, leaver
displayName EnableUserAccount (Customizable by user)
description Enable user account (Customizable by user)
taskDefinitionId 6fc52c9d-398b-4305-9763-15f42c1676fc
 {
            "category": "joiner,leaver",
            "description": "Enable user account",
            "displayName": "EnableUserAccount",
            "isEnabled": true,
            "continueOnError": true,
            "taskDefinitionId": "6fc52c9d-398b-4305-9763-15f42c1676fc",
            "arguments": []
}

Run a Custom Task Extension

Workflows can be configured to launch a custom task extension. You're able to customize the task name and description for this task using the Microsoft Entra admin center.

Screenshot of Workflows task: custom extension task.

The Microsoft Entra prerequisite to run the Run a Custom Task Extension task is:

For Microsoft Graph, the parameters for the Run a Custom Task Extension task are as follows:

Parameter Definition
category joiner, leaver
displayName Run a Custom Task Extension (Customizable by user)
description Run a Custom Task Extension to call-out to an external system. (Customizable by user)
taskDefinitionId d79d1fcc-16be-490c-a865-f4533b1639ee
argument Argument contains a name parameter that is the "customTaskExtensionID", and a value parameter that is the ID of the previously created extension that contains information about the Logic App.
{
            "category": "joiner,leaver",
            "description": "Run a Custom Task Extension to call-out to an external system.",
            "displayName": "Run a Custom Task Extension",
            "isEnabled": true,
            "continueOnError": true,
            "taskDefinitionId": "d79d1fcc-16be-490c-a865-f4533b1639ee",
            "arguments": [
                {
                    "name": "customTaskExtensionID",
                    "value": "<ID of your Custom Task Extension>"
                }
            ]
}

For more information on setting up a Logic app to run with Lifecycle Workflows, see:Trigger Logic Apps with custom Lifecycle Workflow tasks.

Disable user account

Allows cloud-only user accounts to be disabled. Users with Microsoft Entra role assignments aren't supported, nor are users with membership or ownership of role-assignable groups. You can utilize Microsoft Entra ID's HR driven provisioning to on-premises Active Directory to disable and enable synchronized accounts with an attribute mapping to accountDisabled based on data from your HR source. For more information, see: Workday Configure attribute mappings and SuccessFactors Configure attribute mappings. You're able to customize the task name and description for this task in the Microsoft Entra admin center.

Screenshot of Workflows task: disable user account.

For Microsoft Graph, the parameters for the Disable user account task are as follows:

Parameter Definition
category joiner, leaver
displayName DisableUserAccount (Customizable by user)
description Disable user account (Customizable by user)
taskDefinitionId 1dfdfcc7-52fa-4c2e-bf3a-e3919cc12950
{
            "category": "joiner,leaver",
            "description": "Disable user account",
            "displayName": "DisableUserAccount",
            "isEnabled": true,
            "continueOnError": true,
            "taskDefinitionId": "1dfdfcc7-52fa-4c2e-bf3a-e3919cc12950",
            "arguments": []
}

Remove user from selected groups

Allows users to be removed from Microsoft 365 and cloud-only security groups. Mail-enabled, distribution, dynamic and role-assignable groups aren't supported. To control access to on-premises AD group-based applications and resources, you need to enable group writeback. For more information, see Microsoft Entra Cloud Sync group writeback and using group writeback with entitlement management.

You're able to customize the task name and description for this task in the Microsoft Entra admin center. Screenshot of Workflows task: Remove user from select groups.

For Microsoft Graph, the parameters for the Remove user from selected groups task are as follows:

Parameter Definition
category leaver
displayName Remove user from selected groups (Customizable by user)
description Remove user from membership of selected Microsoft Entra groups (Customizable by user)
taskDefinitionId 1953a66c-751c-45e5-8bfe-01462c70da3c
argument Argument contains a name parameter that is the "groupID", and a value parameter that is the group Id(s) of the group or groups you're removing the user from.
{
            "category": "leaver",
            "displayName": "Remove user from selected groups",
            "description": "Remove user from membership of selected Azure AD groups",
            "isEnabled": true,
            "continueOnError": true,
            "taskDefinitionId": "1953a66c-751c-45e5-8bfe-01462c70da3c",
            "arguments": [
                {
                    "name": "groupID",
                    "value": "GroupId1, GroupId2, GroupId3, ..."
                }
            ]
}

Remove users from all groups

Allows users to be removed from every Microsoft 365 and cloud-only security group they're a member of. Mail-enabled, distribution, dynamic and role-assignable groups aren't supported. To control access to on-premises AD-group-based applications and resources, you need to enable group writeback. For more information, see Microsoft Entra Cloud Sync group writeback.

You're able to customize the task name and description for this task in the Microsoft Entra admin center.

Screenshot of Workflows task: remove user from all groups.

For Microsoft Graph, the parameters for the Remove users from all groups task are as follows:

Parameter Definition
category leaver
displayName Remove user from all groups (Customizable by user)
description Remove user from all Microsoft Entra groups memberships (Customizable by user)
taskDefinitionId b3a31406-2a15-4c9a-b25b-a658fa5f07fc
{
            "category": "leaver",
            "continueOnError": true,
            "displayName": "Remove user from all groups",
            "description": "Remove user from all Azure AD groups memberships",
            "isEnabled": true,
            "taskDefinitionId": "b3a31406-2a15-4c9a-b25b-a658fa5f07fc",
            "arguments": []
}

Remove User from Teams

Allows a user to be removed from one or multiple static teams. You're able to customize the task name and description for this task in the Microsoft Entra admin center. Screenshot of Workflows task: remove user from teams.

For Microsoft Graph, the parameters for the Remove User from Teams task are as follows:

Parameter Definition
category joiner, leaver
displayName Remove user from selected Teams (Customizable by user)
description Remove user from membership of selected Teams (Customizable by user)
taskDefinitionId 06aa7acb-01af-4824-8899-b14e5ed788d6
arguments Argument contains a name parameter that is the "teamID", and a value parameter that is the Teams ID of the Teams you're removing the user from.
{
            "category": "joiner,leaver",
            "continueOnError": true,
            "displayName": "Remove user from selected Teams",
            "description": "Remove user from membership of selected Teams",
            "isEnabled": true,
            "taskDefinitionId": "06aa7acb-01af-4824-8899-b14e5ed788d6",
            "arguments": [
                {
                    "name": "teamID",
                    "value": "TeamId1, TeamId2, TeamId3, ..."
                }
            ]
}

Remove users from all teams

Allows users to be removed from every static team they're a member of. You're able to customize the task name and description for this task in the Microsoft Entra admin center. Screenshot of Workflows task: remove user from all teams.

For Microsoft Graph, the parameters for the Remove users from all teams task are as follows:

Parameter Definition
category leaver
displayName Remove user from all Teams memberships (Customizable by user)
description Remove user from all Teams (Customizable by user)
taskDefinitionId 81f7b200-2816-4b3b-8c5d-dc556f07b024
{
            "category": "leaver",
            "continueOnError": true,
            "description": "Remove user from all Teams",
            "displayName": "Remove user from all Teams memberships",
            "isEnabled": true,
            "taskDefinitionId": "81f7b200-2816-4b3b-8c5d-dc556f07b024",
            "arguments": []
}

Remove access package assignment for user

Allows you to remove an access package assignment for users. For more information on access packages, see What are access packages and what resources can I manage with them?.

You're able to customize the task name and description for this task in the Microsoft Entra admin center. You also need to select the access package for which you want to remove the assignment. Screenshot of the remove access package assignment for user task.

For Microsoft Graph, the parameters for the Remove access package assignment for user task are as follows:

Parameter Definition
category leaver, mover
displayName Remove access package assignment for user (Customizable by user)
description Remove user assignment of selected access package (Customizable by user)
taskDefinitionId 4a0b64f2-c7ec-46ba-b117-18f262946c50
arguments Argument contains a name parameter that is the "accessPackageId".
{
    "category": "leaver,mover",
    "continueOnError": false,
    "description": "Remove user assignment of selected access package",
    "displayName": "Remove access package assignment for user",
    "isEnabled": true,
    "taskDefinitionId": "4a0b64f2-c7ec-46ba-b117-18f262946c50",
    "arguments": [
        {
            "name": "accessPackageId",
            "value": "2ae5d6e5-6cbe-4710-82f2-09ef6ffff0d0"
        }
    ]
}

Remove all access package assignments for user

Allows you to remove all access package assignments for users. For more information on access packages, see What are access packages and what resources can I manage with them?.

You're able to customize the task name and description for this task in the Microsoft Entra admin center. Screenshot of the remove all user access package assignment task.

For Microsoft Graph, the parameters for the Remove all access package assignments for user task are as follows:

Parameter Definition
category leaver
displayName Remove all access package assignments for user (Customizable by user)
description Remove all access packages assigned to the user (Customizable by user)
taskDefinitionId 42ae2956-193d-4f39-be06-691b8ac4fa1d

Example of usage within the workflow:

{
    "category": "leaver",
    "continueOnError": false,
    "description": "Remove all access packages assigned to the user",
    "displayName": "Remove all access package assignments for user",
    "isEnabled": true,
    "taskDefinitionId": "42ae2956-193d-4f39-be06-691b8ac4fa1d",
    "arguments": []
}

Cancel all pending access package assignment requests for user

Allows you to cancel all pending access package assignment requests for user. For more information on access packages, see What are access packages and what resources can I manage with them?.

You're able to customize the task name and description for this task in the Microsoft Entra admin center. Screenshot of the cancel all pending access package assignments requests for a user task.

For Microsoft Graph, the parameters for the Cancel all pending access package assignment requests for user task are as follows:

Parameter Definition
category leaver
displayName Cancel pending access package assignment requests for user (Customizable by user)
description Cancel all pending access packages assignment requests for the user (Customizable by user)
taskDefinitionId 498770d9-bab7-4e4c-b73d-5ded82a1d0b3

Example of usage within the workflow:

{
    "category": "leaver",
    "continueOnError": false,
    "description": "Cancel all access package assignment requests pending for the user",
    "displayName": "Cancel all pending access package assignment requests for user",
    "isEnabled": true,
    "taskDefinitionId": "498770d9-bab7-4e4c-b73d-5ded82a1d0b3",
    "arguments": []
}

Remove selected license assignments from user (Preview)

Remove selected license assignments from a user.

You're able to customize the task name and description for this task in the Microsoft Entra admin center. Screenshot of the Remove selected license assignment from user task.

For Microsoft Graph, the parameters for the Remove selected license assignments from user task are as follows:

Parameter Definition
category leaver, mover
displayName Remove licenses from user (Customizable by user)
description Remove selected licenses assigned to the user (Customizable by user)
taskDefinitionId 5fc402a8-daaf-4b7b-9203-da868b05fc5f
arguments Argument contains one parameter that has the name "licenses" thats accepts a "Sku id" value. For a full list of these values, see: Product names and service plan identifiers for licensing.

Example of usage within the workflow:

{
            "category": "leaver,mover",
            "description": "Remove selected licenses assigned to the user",
            "displayName": "Remove licenses from user",
            "id": "5fc402a8-daaf-4b7b-9203-da868b05fc5f",
            "version": 1,
            "parameters": [
                {
                    "name": "licenses",
                    "values": [],
                    "valueType": "string"
                }
            ]
        }

Remove all license assignments from User

Allows all direct license assignments to be removed from a user. For group-based license assignments, you would run a task to remove the user from the group the license assignment is part of.

You're able to customize the task name and description for this task in the Microsoft Entra admin center. Screenshot of Workflows task: remove all licenses from users.

For Microsoft Graph, the parameters for the Remove all license assignment from user task are as follows:

Parameter Definition
category leaver
displayName Remove all licenses for user (Customizable by user)
description Remove all licenses assigned to the user (Customizable by user)
taskDefinitionId 8fa97d28-3e52-4985-b3a9-a1126f9b8b4e
{
            "category": "leaver",
            "continueOnError": true,
            "displayName": "Remove all licenses for user",
            "description": "Remove all licenses assigned to the user",
            "isEnabled": true,
            "taskDefinitionId": "8fa97d28-3e52-4985-b3a9-a1126f9b8b4e",
            "arguments": []
}

Delete User

Allows cloud-only user accounts to be deleted. Users with Microsoft Entra role assignments aren't supported, nor are users with membership or ownership of role-assignable groups. You're able to customize the task name and description for this task in the Microsoft Entra admin center. Screenshot of Workflows task: Delete user account.

For Microsoft Graph, the parameters for the Delete User task are as follows:

Parameter Definition
category leaver
displayName Delete user account (Customizable by user)
description Delete user account in Microsoft Entra ID (Customizable by user)
taskDefinitionId 8d18588d-9ad3-4c0f-99d0-ec215f0e3dff
{
            "category": "leaver",
            "continueOnError": true,
            "displayName": "Delete user account",
            "description": "Delete user account in Azure AD",
            "isEnabled": true,
            "taskDefinitionId": "8d18588d-9ad3-4c0f-99d0-ec215f0e3dff",
            "arguments": []
}

Send email to manager before user's last day

Allows an email to be sent to a user's manager before their last day. You're able to customize the task name and the description for this task in the Microsoft Entra admin center. Screenshot of Workflows task: send email before user last day task.

The Microsoft Entra prerequisite to run the Send email before user's last day task are:

  • A populated manager attribute for the user.
  • A populated manager's mail attribute for the user.

For Microsoft Graph the parameters for the Send email before user's last day task are as follows:

Parameter Definition
category leaver
displayName Send email before user’s last day (Customizable by user)
description Send offboarding email to user’s manager before the last day of work (Customizable by user)
taskDefinitionId 52853a3e-f4e5-4eb8-bb24-1ac09a1da935
arguments The optional common email task parameters can be specified; if they are not included, the default behavior takes effect.

Example of usage within the workflow:

{
    "category": "leaver",
    "continueOnError": false,
    "description": "Send offboarding email to user’s manager before the last day of work",
    "displayName": "Send email before user’s last day",
    "isEnabled": true,
    "taskDefinitionId": "52853a3e-f4e5-4eb8-bb24-1ac09a1da935",
    "arguments": [
        {
            "name": "cc",
            "value": "068fa0c1-fa00-4f4f-8411-e968d921c3e7,e94ad2cd-d590-4b39-8e46-bb4f8e293f85"
        },
        {
            "name": "customSubject",
            "value": "Reminder that {{userDisplayName}}'s last day is coming up"
        },
        {
            "name": "customBody",
            "value": "Hello {{managerDisplayName}}\n\nthis is a reminder that {{userDisplayName}}'s last day is coming up.\n\nRegards\nYour IT department"
        },
        {
            "name": "locale",
            "value": "en-us"
        }
    ]
}

Send email on user's last day

Allows an email to be sent to a user's manager on their last day. You're able to customize the task name and the description for this task in the Microsoft Entra admin center. Screenshot of Workflows task: task to send email last day.

The Microsoft Entra prerequisite to run the Send email on user last day task are:

  • A populated manager attribute for the user.
  • A populated manager's mail attribute for the user.

For Microsoft Graph, the parameters for the Send email on user last day task are as follows:

Parameter Definition
category leaver
displayName Send email on user’s last day (Customizable by user)
description Send offboarding email to user’s manager on the last day of work (Customizable by user)
taskDefinitionId 9c0a1eaf-5bda-4392-9d9e-6e155bb57411
arguments The optional common email task parameters can be specified; if they are not included, the default behavior takes effect.

Example of usage within the workflow:

{
    "category": "leaver",
    "continueOnError": false,
    "description": "Send offboarding email to user’s manager on the last day of work",
    "displayName": "Send email on user’s last day",
    "isEnabled": true,
    "taskDefinitionId": "9c0a1eaf-5bda-4392-9d9e-6e155bb57411",
    "arguments": [
        {
            "name": "cc",
            "value": "068fa0c1-fa00-4f4f-8411-e968d921c3e7,e94ad2cd-d590-4b39-8e46-bb4f8e293f85"
        },
        {
            "name": "customSubject",
            "value": "{{userDisplayName}}'s last day"
        },
        {
            "name": "customBody",
            "value": "Hello {{managerDisplayName}}\n\nthis is a reminder that {{userDisplayName}}'s last day is today and their access will be revoked.\n\nRegards\nYour IT department"
        },
        {
            "name": "locale",
            "value": "en-us"
        }
    ]
}

Send email to user's manager after their last day

Allows an email containing off-boarding information to be sent to the user's manager after their last day. You're able to customize the task name and description for this task in the Microsoft Entra admin center. Screenshot of Workflows task: send off-boarding email to users manager after their last day.

The Microsoft Entra prerequisite to run the Send email to users manager after their last day task are:

  • A populated manager attribute for the user.
  • A populated manager's mail attribute for the user.

For Microsoft Graph, the parameters for the Send email to users manager after their last day task are as follows:

Parameter Definition
category leaver
displayName Send email to users manager after their last day
description Send offboarding email to user’s manager after the last day of work (Customizable by user)
taskDefinitionId 6f22ddd4-b3a5-47a4-a846-0d7c201a49ce
arguments The optional common email task parameters can be specified; if they are not included, the default behavior takes effect.

Example of usage within the workflow:

{
    "category": "leaver",
    "continueOnError": false,
    "description": "Send offboarding email to user’s manager after the last day of work",
    "displayName": "Send email after user’s last day",
    "isEnabled": true,
    "taskDefinitionId": "6f22ddd4-b3a5-47a4-a846-0d7c201a49ce",
    "arguments": [
        {
            "name": "cc",
            "value": "ac17d108-60cd-4eb2-a4b4-084cacda33f2,7d3ee937-edcc-46b0-9e2c-f832e01231ea"
        },
        {
            "name": "customSubject",
            "value": "{{userDisplayName}}'s accounts will be deleted today"
        },
        {
            "name": "customBody",
            "value": "Hello {{managerDisplayName}}\n\nthis is a reminder that {{userDisplayName}} left the organization a while ago and today their disabled accounts will be deleted.\n\nRegards\nYour IT department"
        },
        {
            "name": "locale",
            "value": "en-us"
        }
    ]
}

Next steps