Perform a manual Google Workspace Migration to Microsoft 365 or Office 365 in the new EAC

The migration process takes several steps and can take from several hours to a couple of days depending on the amount of data you are migrating.

Prerequisites

Before you begin Google Workspace migration:

  1. Ensure you are signed into Google Workspace as a project creator.
  2. You have completed the following procedures:
    1. Create a subdomain for mail routing to Microsoft 365 or Office 365
    2. Create a subdomain for mail routing to your Google Workspace domain
    3. Provision users in Microsoft 365 or Office 365

For more information, see Prerequisites.

Start a Google Workspace migration batch with the new Exchange admin center (New EAC)

Important

Microsoft's data migration tool is currently unaware of tools enforcing messaging records management (MRM) or archival policies. Because of this, any messages that are deleted or moved to archive by these policies will result in the migration process flagging these items as "missing". The result is perceived data loss rather than actual data loss, which makes it much harder to identify actual data loss during any content verification checks.

Therefore, Microsoft strongly recommends disabling all MRM and archival policies before attempting any data migration to mailboxes.

  1. In the new Exchange Admin center at https://admin.exchange.microsoft.com/#/, go to Migration and then click Add migration batch.

  2. The migration batch wizard opens. On the first page, configure the following settings:

    • Give migration batch a unique name: Enter a unique name.
    • Select the mailbox migration path: Verify that Migration to Exchange Online is selected.

    When you're finished, click Next.

  3. On the Select the migration type page, select Google Workspace (Gmail) migration, and then click Next

    Select Migration Type.

  4. On the Prerequisites for Google Workspace migration page, expand the Manually configure your Google Workspace for migration. As described in the section, configure the following steps:

    1. Create a Google Service Account
    2. Enable API Usage in your project
    3. Grant access to the service account for your Google tenant

    When you're finished, click Next.

  5. On the Set a migration endpoint page of the wizard, select one of the following options:

    • Select the migration endpoint: Select the existing migration endpoint from the drop down list.
    • Create a new migration endpoint: Select this option if you're a first-time user.

    Note

    To migrate Gmail mailboxes successfully, Microsoft 365 or Office 365 needs to connect and communicate with Gmail. To do this, Microsoft 365 or Office 365 uses a migration endpoint. Migration endpoint is a technical term that describes the settings that are used to create the connection so you can migrate the mailboxes.

    If you selected Create a new migration endpoint, do the following steps:

    1. On the General Information page, configure the following settings:

      • Migration Endpoint Name: Enter a value.
      • Maximum concurrent migrations: Leave the default value 20 or change the value as required.
      • Maximum concurrent incremental syncs: Leave the default value 10 or change the value as required.

      When you're finished, click Next.

    2. On the Gmail migration configuration page, configure the following settings:

      • Email address: Enter the email address that you use to sign in to the Google Workspace.
      • JSON key: Click Import JSON. In the dialog that appears, find and select the downloaded JSON file, and then click Open.

      Once the endpoint is successfully created, it will be listed under Select migration endpoint drop-down.

      Select the endpoint from the drop-down list, and click Next.

  6. On the Add user mailboxes page, click Import CSV file and navigate to the folder where you have saved the CSV file.

    If you haven't already, create a CSV file containing the set of all of the users you want to migrate. You will need its filename below. The allowed headers are:

    • EmailAddress (required): Contains the primary email address for an existing Microsoft 365 or Office 365 mailbox.
    • Username (optional). Contains the Gmail primary email address, if it differs from EmailAddress.
    EmailAddress
    will@fabrikaminc.net
    user123@fabrikaminc.net
    

    When you're finished, click Next.

  7. On the Move configuration page, enter the details and then click Next.

  8. On the Schedule batch migration page, verify all the details, click Save, and then click Done.

    Schedule batch migration.

    Once the batch status changes from Syncing to Synced, you need to complete the batch.

To learn more, see the following topics: