Add a user or contact to a Microsoft 365 distribution group

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As the admin of an organization, you may need to add one of your users or contacts to a distribution group. See Create distribution groups in Microsoft 365. For example, you can add employees or external partners or vendors to an email distribution group.

Watch: Add a user to a distribution list


  1. In the Microsoft 365 admin center, select Teams and groups > Active teams and groups > Distribution lists.

  2. On the group page, select the name of the group you want to add a contact to.

  3. On the Members tab, select View all and manage members.

  4. On the View Members page, select Add members, and select the user or contact you want to add to the distribution group.

    Add members to distribution group.

  5. Select Save and then Close.


    You can also remove a user on this page. Select the user, select the ellipsis symbol and choose Remove member.

Next steps

Learn to send email as a distribution group in Microsoft 365.