Customize your SharePoint team site for file storage and sharing

If you have a small business with a few employees, one of the best ways to set up and facilitate file sharing and online collaboration is to use OneDrive and a SharePoint team site together. We recommend creating a team site that's connected to a Microsoft 365 Group. If you want to use chat, you can create a team site by creating a team in Microsoft Teams. For more info about Teams, see Video: Get started with Microsoft Teams?. If you don't want to use Teams, you can create a team site from the SharePoint start page.

What is a SharePoint team site?

Create a team site in SharePoint

This article provides some ideas and links to help you customize, organize, and manage your team site.

Customize your team site

To give more visibility to data on a team site, you can customize your site to reflect your professional style and brand or to help you and your employees get to the information you need quickly. For example, you might use a SharePoint theme to change the color, add a custom header, or add links to employee OneDrive folders, Documents, Contacts, Tasks, Calendars, and a OneNote notebook where you store meeting agendas and notes.

Work with document libraries

A team site includes a document library that you can start using immediately for file storage and document management.

Work with lists to organize data

SharePoint includes many templates for lists that you can add to your team site, such as a list of links, a calendar, contacts, or tasks.

Organize sites into hubs

Your team site shares almost everything with all members of the group associated with the site. If you want a separate site for specific customers, you can create additional team sites and manage them by using SharePoint hub sites.

Share files with the team

Setting up file storage and document management is a good start, but sharing information with your team and external clients is also important.

Manage users and Microsoft 365 Groups

As you manage your team site, you might need to add or remove users.

Next steps

To edit files that are stored on your team site from your tablet or phone, you must set up apps in Microsoft 365 on your devices. If you don't install the apps for your tablet or phone, you'll be able to view the files but not edit them.