Privacy statement for Secure Email Portal

Last Updated: May 2017

This privacy statement governs the Office 365 the new OME capabilities Portal (the "the new OME capabilities Portal"). Previous versions were known as Office 365 Message Encryption (OME) and the "OME Portal". This privacy statement does not apply to other online or offline Microsoft sites, products, or services. Other privacy statements may also apply to the data you process through the new OME capabilities Portal, such as the privacy statement for Microsoft account (if it is used for authentication) or the privacy statement associated with your device.

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Collection, Processing, and Use of Your Information

The new OME capabilities Portal enables you to view email encrypted with Office 365 from various end points, such as desktop computers or mobile devices. The encrypted email arrives in your mailbox as an HTML attachment to a regular mail. If the mail is sent to your Microsoft account, work or school account, or Gmail account, you will be asked to sign in to the web-based the new OME capabilities Portal with such account. If the encrypted mail is sent to an account other than the Microsoft Account, the work or school account, or a Gmail account, you will be prompted to create a Microsoft account and associate it with the account to which the encrypted message was sent; alternatively, you can choose to request a one-time passcode for authentication, which will be sent to the same email address to which the encrypted message was sent. After successful authentication, the message will be decrypted and displayed via the new OME capabilities Portal.

Your credential information to the Microsoft account, the work or school account, or the Gmail account, and the one-time passcode, will be used solely for authentication; it will not be stored in the new OME capabilities Portal, or used by the new OME capabilities for any other purpose.

During the decryption process, the encrypted mail you receive will not be stored by the new OME capabilities Portal; it will not be transmitted outside the new OME capabilities Portal at any time.

The new OME capabilities Portal may, in some instances, collect data points about the use and performance of the new OME capabilities (for example, how often encrypted messages are viewed, the browser or app used, and any errors encountered), which may be analyzed in aggregate for purposes of improving the quality, security, and integrity of this and other Microsoft apps, products, or services. This information is not used to identify, contact, or target advertising to you.

For More Information

Please direct privacy-related inquiries to Microsoft through omepriv@microsoft.com, or by mail, at the following address:

Microsoft Privacy - Information Protection

Microsoft Corporation

One Microsoft Way

Redmond, Washington 98052 USA

Changes

If we post changes to this statement, we will revise the "last updated" data at the top of the statement. Consult with the organization that provides you access to their services to learn more about changes to the privacy practices.