Set up and connect organizational asset library (OAL) with image tagging to Copilot search

This article provides guidance for keyword tagging, to improve Copilot's search results, specifically when integrating SharePoint's Organizational Asset Library (OAL) with Copilot's ability to create a presentation in PowerPoint. This guide ensures that Copilot can effectively surface and access your company's OAL image assets.

Prerequisites

1. Create an organization assets library.
2. Connect your organizational assets library to Copilot.
3. Ensure your organizational assets library has the Image Tags column so you can add tags to your images.
4. Use Microsoft Syntex to tag images with AI (Optional).

Steps for effective image tagging

Basic guidelines

• Language: ensure all image tags, descriptions, and titles are in American English. If necessary, include a second language but prioritize American English.
• Descriptive content: tags, descriptions, and titles should accurately describe the contents, subject matter, or objects in the image and their relevance to the company.
• Company terminology: include terms that employees would use to search for an image, ensuring they're commonly understood and widely recognized.

Adding keywords

• Department and project specificity: use keywords related to specific departments, projects, or initiatives.
• Synonyms: include synonyms to increase the chance of matching search queries. Literal descriptions: describe the literal objects in the image, such as "laptop" or "office space." Use clear and universally recognized terms to describe the images.
• Representational keywords: incorporate terms that describe what the image could symbolize, like "innovation" or "sustainability."

Adding descriptive phrases

• Adjectives: Use adjectives to describe the setting or style of the image, such as "sunny day" or "black and white photo".
• Contextual relevance: ensure the descriptive phrases provide context about the image's use within the company.

Examples of keyword tagging

Example 1:

• Title: Insulin manufacturing
• Description: scientist working on insulin production line in a manufacturing facility
• Tags: insulin production, insulin, scientific equipment, innovation, reliability, product development, manufacturing, manufacturing facility, scientist wearing protective gear, person working in a manufacturing facility, scientist working on insulin production

Example 2:

• Title: Vattenfall windmills in the Baltic Sea
• Description: close up of Vattenfall windmill in the Baltic Sea on a sunny day
• Tags: renewable energy source, resource efficiency, circular economy, sustainable business model, windmill farm, Vattenfall windmill, sustainability, environment, carbon reduction, windmill, Baltic Sea, multiple windmills in the ocean

Example 3:

• Title: Canadian small business worker
• Description: a financial advisor works at a table with a laptop and paper in a shared office space
• Tags: small business worker, person working on laptop, person working on finance, accountant, Toronto office, person doing paperwork, paperwork, employee, laptop, office, productivity, finance