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Inclusive Classroom IT Admin Guide

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The following guide will show you what Inclusive Classroom features are available in which apps and which versions of Microsoft Office. You will also learn how to deploy apps using Microsoft Intune, turn on or off Ease of access settings for users, and change how you pay for your Office 365 subscription.

  1. Inclusive Classroom features
  2. Deploying apps with Microsoft Intune
  3. How to show/hide the Ease of Access settings for text in Windows 10
  4. How to change your Office 365 account from monthly, semi-annual, or yearly

Inclusive Classroom features

Reading features Available in which apps Office 2016 MSI Office 2019 Office 365 ProPlus Monthly (C2R) Office 365 ProPlus Semi Annual (C2R) Office 365 ProPlus Annual (C2R)
Read aloud with simultaneous highlighting
  • OneNote 2016 (add-in), OneNote in a browser, OneNote for Windows 10, OneNote for iPad, OneNote Mac
  • Word 2016, Word in a browser, Word Mac, Word for iOS
  • Outlook 2016, Outlook Web Access
  • Office Lens on iOS, Android
 X

(N/A for Word for iOS, Word in a browser, Outlook Web Access, or Office Lens)

 X

(N/A for Word for iOS, Word in a browser, Outlook Web Access, or Office Lens)

 X

 X

(N/A for Outlook PC)

 X

(N/A for any OneNote apps or Outlook PC)
Adjustable text spacing and font size
  • OneNote 2016 (add-in), OneNote in a browser, OneNote for Windows 10, OneNote for iPad, OneNote Mac
  • Word 2016, Word in a browser, Word Mac, Word for iPad
  • Outlook Web Access
  • Office Lens on iOS, Android
 X

(N/A for Word for iOS, Word in a browser, Outlook Web Access, or Office Lens)

 X

(N/A for Word for iOS, Word in a browser, Outlook Web Access, or Office Lens)

 X

 X

 X

(N/A for any OneNote apps)
Syllabification
  • OneNote 2016 (add-in), OneNote in a browser, OneNote for Windows 10, OneNote for iPad, OneNote Mac
  • Word in a browser
  • Outlook Web Access
 X

(N/A for Word for iOS, Word in a browser, Outlook Web Access)

 X

(N/A for Word iOS)

 X

(N/A for Word iOS)

 X

(N/A for any OneNote apps or Word iOS)
Parts of speech identification
  • OneNote 2016 (add-in), OneNote in a browser, OneNote for Windows 10, OneNote for iPad, OneNote Mac
  • Word 2016, Word in a browser, Word Mac, Word for iOS
  • Outlook 2016, Outlook Web Access
  • Office Lens on iOS, Android
 X

(N/A for Word in a browser, Outlook Web Access)

 X

(N/A for Word in a browser, Outlook Web Access)

 X

(N/A for any OneNote apps)

 X

(N/A for any OneNote apps)

 X

(N/A for any OneNote apps)
Line focus mode
  • Word 2016, Word in a browser, Word Mac, Word for iOS
  • Outlook 2016, Outlook Web Access
  • Office Lens on iOS, Android
 X

(N/A for Word in a browser, Outlook Web Access)

 X

(N/A for any OneNote apps)

 X

(N/A for any OneNote apps)

 X

(N/A for any OneNote apps)
Picture Dictionary
  • Word 2016, Word in a browser, Word Mac, Word for iOS
  • Outlook 2016, Outlook Web Access
  • Office Lens on iOS, Android
 X

(N/A for Word in a browser, Outlook Web Access)

 X

(N/A for any OneNote apps)

 X

(N/A for any OneNote apps)

 X

(N/A for any OneNote apps)

Writing and proofing features Available in which apps Office 2016 MSI Office 2019 Office 365 ProPlus Monthly (C2R) Office 365 ProPlus Semi Annual (C2R) Office 365 ProPlus Annual (C2R)
Dictation
  • OneNote 2016, OneNote for Windows 10
  • Word 2016
  • Outlook 2016
  • PowerPoint 2016
 X

 X
Spelling suggestions for phonetic misspellings
  • Word 2016, Word in a browser, Word for Mac
  • Outlook 2016
 X

 X

 X
Synonyms alongside spelling suggestions that can be read aloud
  • Word 2016
  • Outlook 2016
 X

 X

 X
Grammar checks
  • Word 2016, Word in a browser, Word for Mac
  • Outlook 2016
 X

 X
Customizable writing critiques
  • Word 2016, Word for Mac
  • Outlook 2016
 X

 X

 X
Tell me what you want to do
  • Office 2016
  • Office in a browser
  • Office on iOS, Android, Windows 10
 X

 X

 X

 X
Editor
  • Word 2016
 X

 X

Creating accessible content features Available in which apps Office 2016 MSI Office 2019 Office 365 ProPlus Monthly (C2R) Office 365 ProPlus Semi Annual (C2R) Office 365 ProPlus Annual (C2R)
Accessibility Checker
  • All Office 365 authoring applications on PC, Mac, Web
 X

 X
Accessible Templates
  • Word for PCs, Mac
  • Excel for PCs, Mac
  • PowerPoint for PCs, Mac
  • Sway on iOS, Web, Windows 10
 X

 X
Ability to add alt-text for images
  • Word for PCs (includes automatic suggestions for image descriptions)
  • SharePoint Online (includes automatic suggestions for image descriptions)
  • PowerPoint for PCs (includes automatic suggestions for image descriptions)
  • OneNote (includes automatic extraction of text in images)
  • All Office 365 authoring applications (include ability to add alt-text manually)
 X

 X

 X
Ability to add captions to videos
  • PowerPoint for PCs
  • Sway on iOS, Web, Windows 10
  • Microsoft Stream (includes ability to have captions auto-generated for videos in English and Spanish)
 X
Export as tagged PDF
  • Word for PCs, Mac
  • Sway on iOS, Web, Windows 10
 X

 X
Ability to request accessible content
  • Outlook Web Access

Communication features Available in which apps Office 2016 MSI Office 2019 Office 365 ProPlus Monthly (C2R) Office 365 ProPlus Semi Annual (C2R) Office 365 ProPlus Annual (C2R)
Microsoft Translator
  • Word 2016
  • Excel 2016
  • "Translator for Outlook" Add-in
  • PowerPoint 2016 (and PowerPoint Garage Add-in)
 X

 X

 X

 X

 X

Deploying apps with Microsoft Intune

Microsoft Intune can be used to deploy apps such as Immersive Reader and Microsoft Translator to all the devices connected in the same groups.

  1. Go to the Intune for Education portal and log in with your account.
  2. Select the Apps page.
  3. Find the app you're looking for in the included list (if it's not there, you can select Add app and download it from the Microsoft Store).
  4. Selecting your app will show you if it has been deployed to any of the groups that have been set up. From the Groups page you can select Change group assignment and choose which groups you want to deploy the app(s) to.

How to show/hide the Ease of access settings for text in Windows 10

The Ease of access settings in Windows 10 are very useful accessibility tools, but having those options could be a bit much for everyone in a group to have in their device. With the following instructions you can chose to hide or show the Ease of access settings on users' devices.

  1. Go to the Intune for Education portal and login with your account.
  2. Select the Groups page and then select your desired group.
  3. Select Settings and under the User access and device settings section you will find the toggle to set Ease of access to Blocked or Not blocked.
  4. Select Save after making your selection.

How to change your Office 365 account from monthly, semi-annual, or yearly

Depending on how you plan to do billing, you can have Office 365 accounts that are set to renew monthly, semi-annually, or yearly.

  1. Sign-in to your services and subscriptions with your Microsoft account.
  2. Find the subscription in the list, then select Change how you pay.

    Note: If you don't see Change how you pay, it could be because auto-renew is not turned on. You won't be able to change how you pay if auto-renew is off because the subscription has already been paid and will end when its duration expires.

  3. Choose a new way to pay from the list or select Add a new way to pay and follow the instructions.