Microsoft Places Management Web App

The Microsoft Places Management web app allows Places Admins, Building Admins and Desk Admins to manage their Places directory, such as creating and deleting desks and rooms, configuring desk modes and reservation settings, viewing unassigned desks and more.

Important

• The Management Web App is not available on mobile platforms such as Microsoft Teams or Outlook on iOS.
• The "EnablePlacesWebApp" setting must be enabled for the tenant in order for the admin users to access the Management Web App.
• The admin account must have an Exchange license assigned and a mailbox enabled to access the Management Web App.

Note

Batch upload and updates are not currently supported in the Management Web App. For large-scale setups (e.g., multiple buildings), we recommend that you use PowerShell. Go to Management prerequisites and Configure buildings and floors for more information.

Create a new place

1. In the Places management web app, select the Create new button.

2. In the dropdown that appears, choose: building, floor, section, room, desk, or desk pool.

3. A Create panel appears with various blank metadata fields. Fill in metadata fields with information about the new place.

4. Select the Create button.

Configure desk or desk pool mode

Desks and desk pools support four different modes:

• Reservable - Can be reserved in advance

• Drop-in - Available on a first-come, first-served basis without prior reservation.

• Assigned - Assigned to specified users (applicable only for individual desks, does not apply to desk pools)

• Unavailable - Not reservable (e.g., under maintenance)

Note

For Drop-in desks, it is recommended to link peripherals (e.g., monitor, docking station) to the desk. When a user connects their laptop to the peripherals, the desk can be automatically reserved for them.

To learn about setting up peripherals for your desk, go to Configure desk peripherals.

To change the mode of a desk or desk pool:

1. In the Places management web app, find the desk or desk pool.

2. Select the ellipsis (...) next to it, then select Edit properties.

3. Choose the desired mode from the Mode dropdown.

4. If Assigned, specify a user in Assigned to field.

5. If Unavailable, provide a reason in Reason field.

6. Select Apply.

Configure reservation settings

You can customize the reservation settings for rooms, desks, and desk pools. The available options vary depending on the type.

Reservation Setting	Rooms	Reservable Desks/Desk Pools	Drop-in Desks/Desk pools
Set how far in advance users can book	✅	✅	❌
Restrict reservation to specific users or groups	✅	✅	✅
Limit maximum reservation duration	✅	❌	❌
Allow/disallow recurring reservations	✅	✅	❌
Enable automatic release if no one checks in	✅	✅	❌

Note

Reservation settings can't be changed if the desk is in Assigned or Unavailable mode.

To update reservation settings:

1. In the Places management web app, find the place you want to configure.
2. Select the ellipsis (...) next to it, then select Edit reservation settings.
3. Adjust settings as needed.
4. Select Apply.

Move a space

You can easily move a room, desk, desk pool, section or floor by editing its properties.

1. In the Places management web app, find the space you wish to move.

2. Select the ellipsis (...) then select Edit properties.

3. Change the building, floor, and section to the desired location.

4. Select Apply.

Delete a place

You can delete a place that has no child entity associated with it (e.g., a room, desk, or desk pool, or an empty section, floor, or building). If the place you want to delete contains child entities, you can either delete all child entities first, or move/reparent them to another location using the Edit properties option.

1. In the Places management web app, find the place that you want to delete.

2. Select the ellipsis (...) next to it.

3. In the menu, select Delete, then select the Yes, delete button.