Manage topic visibility in Topics

You can manage who can see topic highlights, topic cards, and the topic center in the Microsoft 365 admin center. You must be a global administrator or SharePoint administrator and Groups admin to do these tasks.

To access topics management settings

  1. In the Microsoft 365 admin center, select Settings, then Org settings.

  2. On the Services tab, choose Topics.

    Screenshot of the Services tab with Topics selected.

  3. Select the Topic visibility tab. See the following sections for information about each setting.

    Screenshot of the Topic visibility tab.

Change who can see topics in your organization

You can change the users who can see topics in your organization.

  1. On the Topic visibility tab, under Who can see topics, select Edit.

  2. On the Who can see topics page, you choose who will have access to topic details, such as highlighted topics, topic cards, topic answers in search, and topic pages. You can select:

    • Everyone in your organization
    • Only selected people or security groups
    • No one

    Screenshot of the Who can see topics page.

  3. Select Save.


While this setting allows you to select any user in your organization, only users who have Topic Experiences licenses assigned to them will be able to view topics.

Prevent topic viewers from seeing suggested topics

You can prevent topic viewers from seeing unconfirmed AI-suggested topics in highlights and search results. This allows knowledge managers to review the topics first and confirm them before topic viewers see them.

To hide suggested topics from topic viewers

  1. On the Topic visibility tab, select Advanced settings.

  2. Under Control if AI suggested topics are visible to users, choose No suggested topics.

  3. Select Save.

  4. Close the advanced settings panel.

    Screenshot of exclude suggested topics user interface.