Edit

Manage Copilot for Microsoft Teams meetings and events

  • Article
  • Applies to:
    Microsoft Teams

APPLIES TO: ✔️Meetings ✔️Webinars ✔️Town halls

Copilot for Microsoft Teams meetings and events is an artificial intelligence (AI) tool that can capture important conversation points. Each meeting and webinar participant with a Copilot license can ask prompts that are only visible to them. Participants and organizers can learn things like who said what and where people agree or disagree. Copilot can also recommend follow-up tasks, all in real time during a meeting. Organizers, co-organizers, and presenters can use Copilot during town hall events.

There are two ways for users in your organization to use Copilot in meetings and events:

1. During and after the meeting

When organizers create a meeting or event, they can set Copilot’s value to During and after the meeting from the dropdown in their meeting options. Once someone starts transcription, licensed users can select the Copilot button for use during, and after the meeting or event.

To learn more about how organizers can use Copilot during, and after the meeting, see Get started with Copilot in Microsoft Teams meetings.

2. Only during the meeting

When organizers create a meeting or event, they can set Copilot’s value to Only during the meeting from the dropdown in their meeting options. Once someone with a Copilot license selects the Copilot button during the meeting or event, Copilot runs for all licensed users. This option relies on a hidden transcript that isn't saved after the meeting or event ends. Users can't access Copilot and its history after the meeting or event.

To learn more about how organizers can use Copilot only during the meeting, see Use Copilot without recording a Teams meeting.

As an admin, you can manage how users in your org use Copilot for Teams meetings and events.

Important

Copilot for Teams meetings isn’t available in end-to-end encrypted meetings. For more information on end-to-end encryption, see Require end-to-end encryption for sensitive Teams meetings.

Note

Copilot isn’t available for GCC, GCC High, and DoD.

Prerequisites

Transcription

You can use the Recording & Transcription section in the Teams admin center or the -AllowTranscription parameter in the CsTeamsMeetingPolicy PowerShell cmdlet to manage your transcription policy. This setting's value impacts how, or if Copilot works for your users. The following table shows how the transcription policy works with the organizer's Copilot meeting options:

Admin's transcription policy value Organizer's Copilot meeting option Behavior
On Only during the meeting Licensed users can select the Copilot button for use only during this meeting with a hidden transcript. To use Copilot during, and after the meeting, these users can start a standard transcript.
Off Only during the meeting Licensed users can select the Copilot button for use during this meeting or event with a hidden transcript. If another participant who can transcribe enables transcription, Copilot is available during, and after the meeting.
On During and after the meeting Once licensed users turn on transcription, they can select the Copilot button for use during, and after this meeting or event.
Off During and after the meeting Licensed users can't interact with Copilot unless another participant with permission to transcribe turns on transcription for this meeting.

To learn more about managing transcription, see Configure transcription and captions for Teams meetings.

Manage Copilot for your Teams users

You can use the Teams admin center or PowerShell to manage how users in your org use Copilot for Teams meetings and events.

The following table shows the behaviors of the settings for the -Copilot parameter:

Teams admins center policy value PowerShell setting value Behavior
On Enabled When organizers with this policy create meetings and events, the default value for Copilot in their meeting options is Only during the meeting. Meeting organizers can change this value to During and after the meeting.
On only with retained transcript EnabledWithTranscript This is the default value. When organizers with this policy create meetings, the default value for Copilot in their meeting options is During and after the meeting. This option is enforced; organizers can't change this value.

Manage Copilot in the Teams admin center

  1. Open the Teams admin center.
  2. Expand Meetings from the navigation pane.
  3. Under Meetings, select Meeting Policies.
  4. Either select an existing policy or create a new one.
  5. Select On or On only with retained transcript from the dropdown for the Copilot setting.
  6. Select Save

You can apply your Copilot meeting policies to groups or individual users. You can also add Copilot to your meeting templates. To learn how to apply Copilot meeting policies to meeting templates, see IT admins - Create a custom meeting template in Microsoft Teams.

Manage Copilot using PowerShell

To manage how users in your org use Copilot for Teams meetings and events, use the -Copilot parameter within the PowerShell CsTeamsMeetingPolicy cmdlet.

To allow users in meetings and events that organizers with this policy create to use Copilot Only during the meeting, use the following script:

Set-CsTeamsMeetingPolicy -Identity <policy name> -Copilot Enabled