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APPLIES TO: 
Meetings Events
Important
Licensing update for Teams Premium and Teams Enterprise
As of April 1, 2026, some features that were previously only available with Teams Premium are now included with Teams Enterprise. Teams Premium continues to offer advanced meeting protection, advanced communication (like the Queues app), branding and personalization, and intelligence capabilities. Learn more.
Customers who purchased Teams Premium licenses before April 1, 2026 will continue to have access to all the previously included Teams Premium features and product experiences included with these licenses until they expire.
To manage Teams Premium features, your tenant must have at least one active Teams Premium license.
There are multiple ways to meet in Microsoft Teams:
- Meetings
- Events
This article, intended for administrators and IT professionals, describes the differences between meetings and events. Use this information as a first step in planning for these types of virtual meetings and events.
The following sections include more information for planning and configuring these features, and links to information for your end users.
For a detailed look at which features are available in meetings and events, see Meetings and events feature comparison.
For more information on limits and specifications, see Limits and specifications for Microsoft Teams.
Manage who can create meetings and events
Use Teams meeting and events policies to manage which users can create meetings and events. For example, you might want to allow all your users to create meetings, but only people in marketing to create events for broader audiences, and only executives to create large-scale events. Anyone invited can attend the meeting or event, but only the users you specify can create them.
For details, see:
- Manage who can start instant meetings and schedule meetings
- Manage who can schedule and attend events in Microsoft Teams
Meetings
Meetings are generally best for situations where participants need to interact with each other via voice, video, or chat and where multiple people might be presenting. Microsoft Teams meetings can support up to 11,000 participants. The first 1,000 participants can fully engage with audio, video, and screen sharing. Any extra participants—up to 10,000 more—join in a view-only mode, allowing them to watch the meeting without interacting. Participants don't need to be a member of an organization, or have a Teams account to join a Teams meeting. They can join directly from the calendar invitation via the Join meeting link or call in via audio if available.
In addition to regularly scheduled meetings, your users can create channel meetings. With channel meetings, everybody in a team can see there's a meeting, join the meeting, and use the meeting chat.
For detailed information on how to plan for Teams meetings in your organization, see Plan for Teams meetings.
Teams Premium
With a Teams Premium add-on license, you have access to enhanced administrative and telemetry support, as well as enhanced experiences, security, and protection for your users' meetings. To learn more, see Microsoft Teams Premium - Overview for admins.
To learn how to manage Teams Premium licenses and features for your organization from one place, see Manage Teams Premium for your organization.
Key meetings training for your users
The following table lists meetings training available to the end users in your organization:
| Training | Description |
|---|---|
| Join a Teams meeting | A quick training video for users who are new to Teams meetings. |
| Schedule a meeting in Microsoft Teams | Article that describes how to schedule different types of meetings. |
| Participant settings in Microsoft Teams meetings | Article about managing meeting options. |
Events
Teams events are designed for structured communications to larger audiences, where organizers, co-organizers, and presenters have defined roles.
They support a range of experiences–from interactive sessions for up to 1,000 attendees to events optimized for large audiences that provide a more controlled, broadcast-style experience for up to 100,000 attendees. Attendee capabilities vary based on event capacity, and events include features such as registration and granular control over roles and engagement.
For example, organizations can use Teams events for scenarios such as:
- Company-wide updates, including all-hands events and leadership announcements
- Training sessions and onboarding programs
- Customer-facing product launches and demos
- Marketing events and lead generation campaigns
- External communications that include registration and attendee management
- Large events that require controlled delivery and moderated Q&A with limited attendee interaction
The Events app provides a central location for users to create, discover, and manage events. Organizers use a unified creation flow that enables them to choose settings, such as registration and attendee interaction, based on event capacity and scenario, rather than selecting a fixed event type.
Your existing Teams webinar and town hall policies continue to apply, so admins can control who can create events and which capabilities organizers can use without adopting a new policy model. Interactive events up to 1,000 attendees use webinar policy settings, while events optimized for large audiences use town hall policy settings.
For planning guidance, see Plan for Teams events.
For a comparison of features across events, see Meetings and events feature comparison.
Best practices for large meetings and events
This section provides guidance for admins, along with tips that admins can share with their presenters and organizers.
To run a successful meeting or event, follow these practices:
For the best experience in large meetings and events, Microsoft recommends using the latest version of the Teams desktop client or Teams mobile clients.
Ensure that all Microsoft network connectivity principles are followed both on-premises and for remote users. The network connectivity principles apply to meetings and events.
Use real-time telemetry to monitor the event and identify any possible issues and its source.
- Designate meeting monitors to analyze telemetry for users facing poor experience caused by metrics exceeding thresholds.
- Set meeting monitors as presenters to disable rogue video streams, mute accidental live mics, and remove attendees if needed.