Overview of standard channels in Microsoft Teams
A Teams channel is a dedicated space within a team where members can engage in conversations, share files and collaborate on projects.
There are three types of channels in Teams that serve different purposes: standard, private and shared.
In this article, we focus on standard channels, compare them to private and shared channels, and explore use case scenarios for using standard channels.
What is a standard channel?
In Teams, a standard channel is visible and accessible to all team members. Standard channels provide spaces for team members to collaborate and communicate within your organization. Like private and shared channels, you can designate a standard channel to a specific subject, project or department. Conversations and shared files in a standard channel are also searchable within the channel and across the team.
What is a General channel?
Every team in Teams has a "General" channel. General channels are standard channels that permanently appear at the top of the channel list of a team. The General channel can be used as a space for announcements or conversation that doesn't fall into your other subject-specific channels.
How are SharePoint sites and Teams standard channels linked?
SharePoint sites let you create web pages and store files. When a SharePoint site is also used by Teams, it becomes a Teams-connected site.
All standard channels share the same SharePoint site. Each standard channel appears as a list of files that are in the channel. Viewing the Files tab of a team is the same as looking at a folder of the channel in the SharePoint site's document library.
Features of standard, private and shared channels
Channel type | Who can view | Use cases |
---|---|---|
Standard | All members and invited guests of a team | Group discussions, project updates, file sharing |
Private | Only team members and guests specifically added to the channel | Sensitive information, restricted discussions |
Shared | Channel members, B2B direct connect users | Cross-organizational projects, internal collaboration |
Standard channel owner and member actions
The following table outlines what actions owners, members, and guests can do in standard channels.
Standard channel tasks | Team owner | Team member | Guest |
---|---|---|---|
Create/Delete channel | Yes | Yes, if enabled by team owner | Yes, if enabled by admin in Entra ID |
Restore deleted channel | Yes | Yes, if enabled by team owner | Yes, if enabled by admin in Entra ID |
Add member to channel | Yes | Yes | Yes, if enabled by admin in Entra ID |
Edit channel name/description | Yes | Yes, if enabled by team owner | Yes, if enabled by admin in Entra ID |
Manage tabs and apps | Yes | Yes, if enabled by team owner | Yes, if enabled by admin in Entra ID |
Use case scenarios for standard channels
Standard channels are versatile and can be used in various scenarios to streamline team communication and collaboration. Here are some common use cases:
- Project collaboration: Create a standard channel for each project to facilitate communication, file sharing, and collaboration among team members. Standard channels can be used as a shared workspace for teammates to work on projects together, share files, track progress and communicate in real-time.
- Announcements and updates: Utilize the "General" channel or create a dedicated standard channel for announcements, updates and news to keep everyone informed.
- Knowledge sharing: Establish a channel to share best practices, training materials and resources. A standard channel can also be a centralized knowledge base for procedural documentation and company policies such as role-specific procedures and best practices.
- Social and networking: Encourage team bonding and camaraderie by creating standard channels to encourage nonbusiness related conversation subjects like hobbies, interests, or morale events.
Related articles
Overview of teams and channels in Microsoft Teams
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