Manage immersive collections in Teams

  • Applies to: Microsoft Teams

Immersive Collections are a way to store, organize, and share templates for Teams immersive events. This article explains what Collections are, how to create and configure one, and how to manage the environments, templates, and members inside it.

Key concepts

Before you set up a Collection, it helps to understand how the pieces fit together.

Concept Description
Collection A shared workspace where owners and members store and manage immersive event templates.
Template An environment combined with customizations (objects such as images, videos, and 3D models). Templates are reusable and can be refined over time.
Environment A .glb file representing a 3D space. You can use a prebuilt environment or upload your own.
Object Content added to an environment during a customization session, such as images, videos, 3D models, interactive elements, and more.

A template is the combination of an environment and its objects. Collections let you save that work once and reuse it across events, so each event organizer starts from a ready-made experience rather than building from scratch.

Why use Collections

Collections help your organization:

  • Centralize environments and templates so event organizers can quickly find and reuse proven setups.
  • Standardize experiences across teams or business groups without recreating work.
  • Iterate over time. You can refine a template after each event and improve the experience incrementally.
  • Delegate ownership. Multiple owners can manage a Collection, and members can run events using shared templates without needing to build or configure anything.

Prerequisites

  • Teams desktop app: Collections are created and managed in the Meet app on Teams desktop.
  • Microsoft 365 group creation permission: Creating a Collection requires the ability to create Microsoft 365 groups in your organization. If you don't have this permission, ask your IT admin to either grant it or create a Collection for you and add you as a member.

Create a Collection

  1. Open the Teams desktop app and go to the Meet app.

  2. Select Manage, then scroll down and select View Immersive Collections.

  3. In the upper-right corner, select Create collection.

  4. Fill in the following fields:

    Field Description
    Name A descriptive name for the Collection.
    Description Optional context about the Collection's purpose or intended audience.
    Sensitivity label If your organization uses Microsoft Purview sensitivity labels, select the appropriate label. Available labels depend on your organization's configuration.
    Privacy Collections are Private by default. People must be explicitly added to view or use the Collection.

  5. Select Create.

    Note

    We recommend creating a small number of Collections organized around your org structure or experience type. For example, create one per team, business unit, or recurring event program. Keeping Collections focused makes it easier for organizers to find the right template and for owners to maintain content over time.

Create templates

A template combines an environment with customizations (objects) so the full event setup is ready to reuse. There are two ways to create a template:

Option 1: Via the Schedule form

Schedule an immersive event, and then go to Manage event > Customize immersive event. In the customization session, you can add objects—images, videos, 3D models, interactive elements, and more—to the environment.

To save the template, go back to the schedule form, navigate to Immersive experience template, and then select "..." > Save as template.

Option 2: Via Collections > Environments

You can upload a custom environment as a .glb file and create a template directly from it.

For guidance on building a custom environment, see Use custom environments in Teams immersive events.

Upload a custom environment

  1. In the Meet app, go to Manage > View Immersive Collections > [Collection name] > Environments.
  2. Select Upload environment.
  3. Fill in the name and description, and then upload your .glb file.
  4. Upload a thumbnail image to represent the environment in the picker.

Note

We recommend keeping environment files at 250 MB or less to avoid upload failures and ensure reliable event performance.

Create a template from an environment

Once uploaded, your environments appear in Environments under the Collection. Select "..." under Actions, then select Create template. This creates a baseline template you can further customize in a later session.

You can also use Actions to:

  • Edit: Update the environment name, description, or thumbnail.
  • Delete: Permanently remove the environment from the Collection.

Once created, a template is visible to all owners and members of the Collection and appears as an option when scheduling a new immersive event.

Manage members

By default, a Collection is private. You control who can access and use it.

Add members

  1. Open the Collection, and then select Add people under Members.

  2. Search for and select the people you want to add.

  3. Assign a role:

    Role Capabilities
    Owner Full control. Create and delete environments, create and edit templates, manage members, and configure Collection settings.
    Member Can use templates to schedule events, edit existing templates, and add new templates to the Collection.
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