Insert text into a cell in a spreadsheet document

This topic shows how to use the classes in the Open XML SDK for Office to insert text into a cell in a new worksheet in a spreadsheet document programmatically.


Basic structure of a spreadsheetML document

The basic document structure of a SpreadsheetML document consists of the Sheets and Sheet elements, which reference the worksheets in the workbook. A separate XML file is created for each worksheet. For example, the SpreadsheetML for a Workbook that has two worksheets name MySheet1 and MySheet2 is located in the Workbook.xml file and is shown in the following code example.

    <?xml version="1.0" encoding="UTF-8" standalone="yes" ?> 
    <workbook xmlns=https://schemas.openxmlformats.org/spreadsheetml/2006/main xmlns:r="https://schemas.openxmlformats.org/officeDocument/2006/relationships">
        <sheets>
            <sheet name="MySheet1" sheetId="1" r:id="rId1" /> 
            <sheet name="MySheet2" sheetId="2" r:id="rId2" /> 
        </sheets>
    </workbook>

The worksheet XML files contain one or more block level elements such as sheetData represents the cell table and contains one or more Row elements. A row contains one or more Cell elements. Each cell contains a CellValue element that represents the value of the cell. For example, the SpreadsheetML for the first worksheet in a workbook, that only has the value 100 in cell A1, is located in the Sheet1.xml file and is shown in the following code example.

    <?xml version="1.0" encoding="UTF-8" ?> 
    <worksheet xmlns="http://schemas.openxmlformats.org/spreadsheetml/2006/main">
        <sheetData>
            <row r="1">
                <c r="A1">
                    <v>100</v> 
                </c>
            </row>
        </sheetData>
    </worksheet>

Using the Open XML SDK, you can create document structure and content that uses strongly-typed classes that correspond to SpreadsheetML elements. You can find these classes in the DocumentFormat.OpenXML.Spreadsheet namespace. The following table lists the class names of the classes that correspond to the workbook, sheets, sheet, worksheet, and sheetData elements.

SpreadsheetML Element Open XML SDK Class Description
workbook DocumentFormat.OpenXML.Spreadsheet.Workbook The root element for the main document part.
sheets DocumentFormat.OpenXML.Spreadsheet.Sheets The container for the block level structures such as sheet, fileVersion, and others specified in the ISO/IEC 29500 specification.
sheet DocumentFormat.OpenXml.Spreadsheet.Sheet A sheet that points to a sheet definition file.
worksheet DocumentFormat.OpenXML.Spreadsheet. Worksheet A sheet definition file that contains the sheet data.
sheetData DocumentFormat.OpenXML.Spreadsheet.SheetData The cell table, grouped together by rows.
row DocumentFormat.OpenXml.Spreadsheet.Row A row in the cell table.
c DocumentFormat.OpenXml.Spreadsheet.Cell A cell in a row.
v DocumentFormat.OpenXml.Spreadsheet.CellValue The value of a cell.

How the Sample Code Works

After opening the SpreadsheetDocument document for editing, the code inserts a blank Worksheet object into a SpreadsheetDocument document package. Then, inserts a new Cell object into the new worksheet and inserts the specified text into that cell.

// Given a document name and text, 
// inserts a new work sheet and writes the text to cell "A1" of the new worksheet.
static void InsertText(string docName, string text)
{
    // Open the document for editing.
    using (SpreadsheetDocument spreadSheet = SpreadsheetDocument.Open(docName, true))
    {
        WorkbookPart workbookPart = spreadSheet.WorkbookPart ?? spreadSheet.AddWorkbookPart();

        // Get the SharedStringTablePart. If it does not exist, create a new one.
        SharedStringTablePart shareStringPart;
        if (workbookPart.GetPartsOfType<SharedStringTablePart>().Count() > 0)
        {
            shareStringPart = workbookPart.GetPartsOfType<SharedStringTablePart>().First();
        }
        else
        {
            shareStringPart = workbookPart.AddNewPart<SharedStringTablePart>();
        }

        // Insert the text into the SharedStringTablePart.
        int index = InsertSharedStringItem(text, shareStringPart);

        // Insert a new worksheet.
        WorksheetPart worksheetPart = InsertWorksheet(workbookPart);

        // Insert cell A1 into the new worksheet.
        Cell cell = InsertCellInWorksheet("A", 1, worksheetPart);

        // Set the value of cell A1.
        cell.CellValue = new CellValue(index.ToString());
        cell.DataType = new EnumValue<CellValues>(CellValues.SharedString);

        // Save the new worksheet.
        worksheetPart.Worksheet.Save();
    }
}

The code passes in a parameter that represents the text to insert into the cell and a parameter that represents the SharedStringTablePart object for the spreadsheet. If the ShareStringTablePart object does not contain a SharedStringTable object, the code creates one. If the text already exists in the ShareStringTable object, the code returns the index for the SharedStringItem object that represents the text. Otherwise, it creates a new SharedStringItem object that represents the text.

The following code verifies if the specified text exists in the SharedStringTablePart object and add the text if it does not exist.

// Given text and a SharedStringTablePart, creates a SharedStringItem with the specified text 
// and inserts it into the SharedStringTablePart. If the item already exists, returns its index.
static int InsertSharedStringItem(string text, SharedStringTablePart shareStringPart)
{
    // If the part does not contain a SharedStringTable, create one.
    if (shareStringPart.SharedStringTable is null)
    {
        shareStringPart.SharedStringTable = new SharedStringTable();
    }

    int i = 0;

    // Iterate through all the items in the SharedStringTable. If the text already exists, return its index.
    foreach (SharedStringItem item in shareStringPart.SharedStringTable.Elements<SharedStringItem>())
    {
        if (item.InnerText == text)
        {
            return i;
        }

        i++;
    }

    // The text does not exist in the part. Create the SharedStringItem and return its index.
    shareStringPart.SharedStringTable.AppendChild(new SharedStringItem(new DocumentFormat.OpenXml.Spreadsheet.Text(text)));
    shareStringPart.SharedStringTable.Save();

    return i;
}

The code adds a new WorksheetPart object to the WorkbookPart object by using the AddNewPart method. It then adds a new Worksheet object to the WorksheetPart object, and gets a unique ID for the new worksheet by selecting the maximum SheetId object used within the spreadsheet document and adding one to create the new sheet ID. It gives the worksheet a name by concatenating the word "Sheet" with the sheet ID. It then appends the new Sheet object to the Sheets collection.

The following code inserts a new Worksheet object by adding a new WorksheetPart object to the WorkbookPart object.

// Given a WorkbookPart, inserts a new worksheet.
static WorksheetPart InsertWorksheet(WorkbookPart workbookPart)
{
    // Add a new worksheet part to the workbook.
    WorksheetPart newWorksheetPart = workbookPart.AddNewPart<WorksheetPart>();
    newWorksheetPart.Worksheet = new Worksheet(new SheetData());
    newWorksheetPart.Worksheet.Save();

    Sheets sheets = workbookPart.Workbook.GetFirstChild<Sheets>() ?? workbookPart.Workbook.AppendChild(new Sheets());
    string relationshipId = workbookPart.GetIdOfPart(newWorksheetPart);

    // Get a unique ID for the new sheet.
    uint sheetId = 1;
    if (sheets.Elements<Sheet>().Count() > 0)
    {
        sheetId = sheets.Elements<Sheet>().Select<Sheet, uint>(s =>
        {
            if (s.SheetId is not null && s.SheetId.HasValue)
            {
                return s.SheetId.Value;
            }

            return 0;
        }).Max() + 1;
    }

    string sheetName = "Sheet" + sheetId;

    // Append the new worksheet and associate it with the workbook.
    Sheet sheet = new Sheet() { Id = relationshipId, SheetId = sheetId, Name = sheetName };
    sheets.Append(sheet);
    workbookPart.Workbook.Save();

    return newWorksheetPart;
}

To insert a cell into a worksheet, the code determines where to insert the new cell in the column by iterating through the row elements to find the cell that comes directly after the specified row, in sequential order. It saves that row in the refCell variable. It then inserts the new cell before the cell referenced by refCell using the InsertBefore method.

In the following code, insert a new Cell object into a Worksheet object.

// Given a column name, a row index, and a WorksheetPart, inserts a cell into the worksheet. 
// If the cell already exists, returns it. 
static Cell InsertCellInWorksheet(string columnName, uint rowIndex, WorksheetPart worksheetPart)
{
    Worksheet worksheet = worksheetPart.Worksheet;
    SheetData? sheetData = worksheet.GetFirstChild<SheetData>();
    string cellReference = columnName + rowIndex;

    // If the worksheet does not contain a row with the specified row index, insert one.
    Row row;

    if (sheetData?.Elements<Row>().Where(r => r.RowIndex is not null && r.RowIndex == rowIndex).Count() != 0)
    {
        row = sheetData!.Elements<Row>().Where(r => r.RowIndex is not null && r.RowIndex == rowIndex).First();
    }
    else
    {
        row = new Row() { RowIndex = rowIndex };
        sheetData.Append(row);
    }

    // If there is not a cell with the specified column name, insert one.  
    if (row.Elements<Cell>().Where(c => c.CellReference is not null && c.CellReference.Value == columnName + rowIndex).Count() > 0)
    {
        return row.Elements<Cell>().Where(c => c.CellReference is not null && c.CellReference.Value == cellReference).First();
    }
    else
    {
        // Cells must be in sequential order according to CellReference. Determine where to insert the new cell.
        Cell? refCell = null;

        foreach (Cell cell in row.Elements<Cell>())
        {
            if (string.Compare(cell.CellReference?.Value, cellReference, true) > 0)
            {
                refCell = cell;
                break;
            }
        }

        Cell newCell = new Cell() { CellReference = cellReference };
        row.InsertBefore(newCell, refCell);

        worksheet.Save();
        return newCell;
    }
}

Sample Code

The following is the complete sample code in both C# and Visual Basic.

using DocumentFormat.OpenXml;
using DocumentFormat.OpenXml.Packaging;
using DocumentFormat.OpenXml.Spreadsheet;
using System.Linq;

// Given a document name and text, 
// inserts a new work sheet and writes the text to cell "A1" of the new worksheet.
static void InsertText(string docName, string text)
{
    // Open the document for editing.
    using (SpreadsheetDocument spreadSheet = SpreadsheetDocument.Open(docName, true))
    {
        WorkbookPart workbookPart = spreadSheet.WorkbookPart ?? spreadSheet.AddWorkbookPart();

        // Get the SharedStringTablePart. If it does not exist, create a new one.
        SharedStringTablePart shareStringPart;
        if (workbookPart.GetPartsOfType<SharedStringTablePart>().Count() > 0)
        {
            shareStringPart = workbookPart.GetPartsOfType<SharedStringTablePart>().First();
        }
        else
        {
            shareStringPart = workbookPart.AddNewPart<SharedStringTablePart>();
        }

        // Insert the text into the SharedStringTablePart.
        int index = InsertSharedStringItem(text, shareStringPart);

        // Insert a new worksheet.
        WorksheetPart worksheetPart = InsertWorksheet(workbookPart);

        // Insert cell A1 into the new worksheet.
        Cell cell = InsertCellInWorksheet("A", 1, worksheetPart);

        // Set the value of cell A1.
        cell.CellValue = new CellValue(index.ToString());
        cell.DataType = new EnumValue<CellValues>(CellValues.SharedString);

        // Save the new worksheet.
        worksheetPart.Worksheet.Save();
    }
}

// Given text and a SharedStringTablePart, creates a SharedStringItem with the specified text 
// and inserts it into the SharedStringTablePart. If the item already exists, returns its index.
static int InsertSharedStringItem(string text, SharedStringTablePart shareStringPart)
{
    // If the part does not contain a SharedStringTable, create one.
    if (shareStringPart.SharedStringTable is null)
    {
        shareStringPart.SharedStringTable = new SharedStringTable();
    }

    int i = 0;

    // Iterate through all the items in the SharedStringTable. If the text already exists, return its index.
    foreach (SharedStringItem item in shareStringPart.SharedStringTable.Elements<SharedStringItem>())
    {
        if (item.InnerText == text)
        {
            return i;
        }

        i++;
    }

    // The text does not exist in the part. Create the SharedStringItem and return its index.
    shareStringPart.SharedStringTable.AppendChild(new SharedStringItem(new DocumentFormat.OpenXml.Spreadsheet.Text(text)));
    shareStringPart.SharedStringTable.Save();

    return i;
}

// Given a WorkbookPart, inserts a new worksheet.
static WorksheetPart InsertWorksheet(WorkbookPart workbookPart)
{
    // Add a new worksheet part to the workbook.
    WorksheetPart newWorksheetPart = workbookPart.AddNewPart<WorksheetPart>();
    newWorksheetPart.Worksheet = new Worksheet(new SheetData());
    newWorksheetPart.Worksheet.Save();

    Sheets sheets = workbookPart.Workbook.GetFirstChild<Sheets>() ?? workbookPart.Workbook.AppendChild(new Sheets());
    string relationshipId = workbookPart.GetIdOfPart(newWorksheetPart);

    // Get a unique ID for the new sheet.
    uint sheetId = 1;
    if (sheets.Elements<Sheet>().Count() > 0)
    {
        sheetId = sheets.Elements<Sheet>().Select<Sheet, uint>(s =>
        {
            if (s.SheetId is not null && s.SheetId.HasValue)
            {
                return s.SheetId.Value;
            }

            return 0;
        }).Max() + 1;
    }

    string sheetName = "Sheet" + sheetId;

    // Append the new worksheet and associate it with the workbook.
    Sheet sheet = new Sheet() { Id = relationshipId, SheetId = sheetId, Name = sheetName };
    sheets.Append(sheet);
    workbookPart.Workbook.Save();

    return newWorksheetPart;
}


// Given a column name, a row index, and a WorksheetPart, inserts a cell into the worksheet. 
// If the cell already exists, returns it. 
static Cell InsertCellInWorksheet(string columnName, uint rowIndex, WorksheetPart worksheetPart)
{
    Worksheet worksheet = worksheetPart.Worksheet;
    SheetData? sheetData = worksheet.GetFirstChild<SheetData>();
    string cellReference = columnName + rowIndex;

    // If the worksheet does not contain a row with the specified row index, insert one.
    Row row;

    if (sheetData?.Elements<Row>().Where(r => r.RowIndex is not null && r.RowIndex == rowIndex).Count() != 0)
    {
        row = sheetData!.Elements<Row>().Where(r => r.RowIndex is not null && r.RowIndex == rowIndex).First();
    }
    else
    {
        row = new Row() { RowIndex = rowIndex };
        sheetData.Append(row);
    }

    // If there is not a cell with the specified column name, insert one.  
    if (row.Elements<Cell>().Where(c => c.CellReference is not null && c.CellReference.Value == columnName + rowIndex).Count() > 0)
    {
        return row.Elements<Cell>().Where(c => c.CellReference is not null && c.CellReference.Value == cellReference).First();
    }
    else
    {
        // Cells must be in sequential order according to CellReference. Determine where to insert the new cell.
        Cell? refCell = null;

        foreach (Cell cell in row.Elements<Cell>())
        {
            if (string.Compare(cell.CellReference?.Value, cellReference, true) > 0)
            {
                refCell = cell;
                break;
            }
        }

        Cell newCell = new Cell() { CellReference = cellReference };
        row.InsertBefore(newCell, refCell);

        worksheet.Save();
        return newCell;
    }
}

See also

Open XML SDK class library reference