Plan for Microsoft Purview compliance and risk management solutions – GCC deployments

This guidance is for IT pros who are driving deployments of Office 365 in US federal, state, local, tribal, or territorial government entities or other entities that handle data that is subject to government regulations and requirements, where the use of Microsoft 365 Government - GCC is appropriate to meet these requirements.

Note

If your organization has already met the Microsoft 365 Government - GCC eligibility requirements and applied for and been accepted into the program, you can skip steps 1 and 2 and go directly to step 3.

Step 1: Determine whether your organization needs Microsoft 365 Government - GCC and meets eligibility requirements

The Microsoft 365 Government - GCC environment complies with US government requirements for cloud services, including FedRAMP Moderate, and requirements for criminal justice and federal tax information systems (CJI and FTI data types).

In addition to enjoying the features and capabilities of Office 365, organizations benefit from the following features that are unique to Microsoft 365 Government - GCC:

• Your organization’s customer content is logically segregated from customer content in the commercial Office 365 services from Microsoft.

• Your organization’s customer content is stored within the United States.

• Access to your organization’s customer content is restricted to screened Microsoft personnel.

• Microsoft 365 Government - GCC complies with certifications and accreditations that are required for US public sector customers.

You can find more information about the Microsoft 365 Government - GCC offering for US Government customers at Office 365 Government plans, including eligibility requirements.

The Office 365 US Government service description describes the platform’s benefits, which are centered on meeting compliance requirements within the United States.

Tip

You might want to transfer the tables of information in the service description into an Excel workbook and add two columns: Relevant for my organization Y/N and Meets the needs of my organization Y/N. Then you can review this list with your colleagues to confirm that this service meets your organization’s needs.

Note

Microsoft 365 Government - GCC is only available in the United States. Non–US Government customers can choose from a number of Office 365 Government plans.

Decision points:

• Decide whether Microsoft 365 Government - GCC is appropriate for your organization.
• Confirm that your organization meets eligibility requirements.

Step 2: Apply for Microsoft 365 Government - GCC

Having decided that this service is right for your organization, start the process of applying for this service.

Step 3: Understand Microsoft 365 Government - GCC default security settings

We recommend that you take time to carefully review your admin and security settings before you modify them and consider the impact on compliance before you make any changes to the default security settings.

Decision point: Decide whether you’ll modify any of the default Microsoft 365 Government - GCC security settings, resolving to first understand the impact of any changes you might make.

Step 4: Understand which capabilities are currently unavailable or disabled by default in Microsoft 365 Government – GCC¹

To accommodate the requirements of our government cloud customers, there are some differences between Microsoft 365 Government - GCC and enterprise plans. Refer to the following table to see which features are available. See here for the latest compliance product updates published on Microsoft 365 roadmap.

Area	Feature	GCC Status
Data protection
Sensitive information types	Exact data match	Available
	Named entities sensitive information types and policy authoring templates	In development
Sensitivity labeling	Unified labeling client and scanner	Available
	Application of a "default label" to an unlabeled file uploaded to a SharePoint Online document library	In development
	Apply default label policies to ensure documents being edited	In development
	Automatic classification and labeling for Exchange Online, SharePoint Online, and OneDrive for Business	Available
	Automatic classification and labeling for Office app (Word, Excel, PowerPoint, Outlook) across platforms (web, Android, iOS, Windows, and Mac)	Available
	Automatic classification and labeling for Office clients (Mobile)	On engineering backlog
	Automatic classification and labeling for Teams, Microsoft 365 Groups, and SharePoint sites	Available
	Auto-labeling policies support overwriting manual label and encrypting mail received from any organization	Available
	Co-authoring on Microsoft Purview Information Protection encryption documents	Available
	Enhanced simulations and location support for auto-labeling in SharePoint Online and OneDrive for Business	Available
	Extend built-in sensitivity labels to assets in Azure with Microsoft Azure Purview	In development
	Granular conditional access policies via "Sensitivity labels" for SharePoint Online sites	On engineering backlog
	Mandatory labels	Available
	Manual labels	Available
	New conditions for auto-labeling in Exchange Online	In development
Analytics	Data classification analytics: Overview and Content Explorer	Available
	Auditing and analytics in Office apps	Available
	Activity explorer includes Power BI sensitivity label data	Available
	Activity explorer built-in filters	Available
	Activity explorer user experience improvements	Available
	Activity explorer Power BI sensitivity label data	Available
	Activity explorer security reader role updated	Available
	Content explorer includes Teams data	In development
	Machine learning classifiers with auto labeling on Office apps/client side	Available
Encryption	Microsoft Purview Message Encryption (E3)	Available
	Microsoft Purview Advanced Message Encryption (E5)	Available
	Advanced Message Encryption: Extension of email revocation	Available
	Microsoft Purview Customer Key	Available
	Customer Key: Data-at-rest encryption for Microsoft 365	Available
	Customer Key: SharePoint Online and OneDrive for Business	Available
	Bring Your Own Key (BYOK) for customer-managed key provisioning life cycle	Available
	Microsoft Purview Double Key Encryption	Available
	Exchange Online service encryption using Microsoft Managed keys	Available
Microsoft Purview Data Loss Prevention	Alerts dashboard and alerting experience	Available
	Data surfaced in Activity Explorer	Available
	Endpoint data loss prevention	Available
	Files (SPO/ODB) and email	Available
	Microsoft Defender for Cloud Apps (formerly Microsoft Cloud App Security) integration	Available
	On-premises scanner	Available
	Solution overview page	Available
	Teams chat and channel conversations	Available
Data Lifecycle Management & Records Management
Microsoft Purview Data Lifecycle Management (formerly Information Governance)	Adaptive scopes for retention and labeling policies	Available
	Apply retention label action at end of retention period	In development
	Apply default retention labels for SharePoint, OneDrive for Business libraries, folders, and document sets; Exchange inboxes; and Office 365 Groups	Available
	Configure option to block the ability to edit metadata for records	In development
	Disable unlocking of records	In development
	Email Archiving	Available
	Import PST	Available
	Manual non-record retention labels	Available
	Preservation lock	Available
	Retention improvements for SharePoint Online and OneDrive for Business	Available
	Retention label deletion behavior change in SharePoint	Available
	Retention policies to entire organization; specific locations or users; automatically based on specific condition (for example, keywords or sensitive information); and based on an event	Available
	Retention policies for Teams (chat)	Available
	Retention policies for Teams meeting recording	Available
	Retention policies for Teams private channels	Available
Records management	Ability to delete a record label	Available
	Allow record label to start "unlocked" for manual records declaration	In development
	Apply a record label manually	Available
	Apply default record labels for SharePoint, OneDrive for Business libraries, folders, and document sets; and Office 365 groups	Available
	Apply record policies automatically based on specific conditions (for example, keywords or sensitive information); and based on an event	Available
	Apply record policies automatically with trainable classifiers	In development
	Disable unlocking of records	Available
	Disposition review	Available
	File plan manager	Available
	Multi-stage disposition review	Rolling out
	Outlook client support for Records Management	Available
	Power Automate integration	On engineering backlog
	Proof of disposal	Available
	Records versioning	Available
	Regulatory records	Available
Risk management
Microsoft Purview Customer Lockbox	Customer Lockbox	Available
Microsoft Purview Communication Compliance	Ability to set a retention period for a Communication Compliance policy	On engineering backlog
	Access alerts; notice templates; communication policy dashboard	Available
	Analyze Teams chat data of users with on-prem mailbox	Available
	Automatically monitor all Teams a user is a member of	Available
	Conflict of interest template	Available
	Create customer policies, 3 pre-configured	Available
	Data loss prevention policy recommendation	Available
	Day zero insights	On engineering backlog
	Detect adult content	Available
	Detect customer complaints	In development
	Detects repeat code of conduct violation over time	Available
	Discrimination classifier	Available
	Escalate for investigation for eDiscovery (Premium)	Available
	Exchange and Teams support	Available
	Expanded Optical Character Recognition to support handwritten and printed text	In development
	Message details reports	On engineering backlog
	Modern attachments: Analyze linked content from SharePoint Online and OneDrive for Business	In development
	Policy health check and ability to pause policy	In development
	Power Automate integration	Public Preview
	Remove a Teams message from the Teams chat or channel	Available
	Sensitive information types per location report	In development
	Support for more granular permissions	Available
	Supports seven languages for the threat, targeted harassment, and profanities classifiers	Available
	Support for Teams, Exchange, and ability to remove Teams message	Available
	Tagging improvements	Available
	Teams conversation context	Available
	Translate content during investigation	Available
Microsoft Purview Information barriers	Information barriers	Available
	Admin experience: Segments and policies landing page	Rolling out
Microsoft Purview Insider Risk Management	Ability to export alerts	Available
	Activity explorer data surfaced	Available
	Analytics	Public Preview
	Case dashboard	Available
	Content Explorer enhancements	Available
	Data leaks by disgruntled users	In development
	Data theft by departing users	Available
	Data leaks by priority users	Public Preview
	Enhanced support for domains	In development
	Escalate for investigation for eDiscovery (Premium)	Available
	Export alerts enhancements	In development
	General data leaks	Available
	General security policy violations	In development
	Increased set of first party indicators	In development
	Indicators for security policy violation	In development
	Indicators for Microsoft Defender for Endpoint alerts	In development
	Indicators for Office (Teams, SharePoint sites, email messaging)	Available
	Indicators for Windows 10 endpoints activity	Available
	Intelligent support for domain settings	Available
	Microsoft Defender for Endpoint alerts	In development
	Microsoft Teams integration	Public Preview
	Native triggers (new signals, indicator selection, customization and Activity Explorer	Rolling out
	Office indicators for Teams, SharePoint sites, email messaging	Available
	Policy customization, policy health check and enhanced policy creation wizard	Available
	Policy templates for data leaks by disgruntled users	Public Preview
	Policy templates for data leaks by priority users	Public Preview
	Policy templates for general security policy violations	In development
	Policy templates for security policy violations by priority users, departing users, disgruntled users	In development
	Power Automate integration	Public Preview
	Priority user groups	Public Preview
	Recognizes device indicators	Public Preview
	Security policy violations by departing users	In development
	Security policy violations by disgruntled users	In development
	Security policy violations by priority users	In development
	ServiceNow template for Power Automate	Public Preview
	Supports native triggers for Microsoft Entra account deletion	Available
	Triage and investigation improvements	In development
	User activity reports	Public Preview
	“Watch the watchers” audit trail	Available
eDiscovery (Standard)	Auditing	Available
	Case management	Available
	Compliance boundaries for OneDrive for Business	Available
	Export	Available
	In-place preservation	Available
	Native export	Available
	RMS decryption	Available
	Search	Available
	Microsoft Purview Compliance Portal expanded support to search and export items in SharePoint and OneDrive for Business Recycle bin	Available
eDiscovery (Premium)	Advanced processing	Available
	Case limits enhancements	In development
	Collect and review encrypted content in SharePoint and/or OneDrive for Business	Available
	Collection of Teams conversation as transcript	In development
	Communications templates and issuing officer settings	Rolling out
	Custodian to workload mapping	Available
	Custodian communications	Available
	Dashboard	Available
	Data purge capabilities for Microsoft Teams	In development
	Deep crawling/indexing	Available
	Double byte character support (Chinese, Japanese, Korean)	Available
	Email threading	Available
	Enhanced import custodians wizard experience	Rolling out
	Export (download, export, add to another view set)	Available
	Filtering	Available
	Historical versions	In development
	Hold optimizations	In development
	Hold reports	In development
	Identify Teams as data sources	In development
	Legal hold for Teams private channels messages	Available
	Compliance Portal expanded support to search and export items in SharePoint and OneDrive for Business Recycle Bin	In development
	Near duplicate identification	Available
	New predictive coding module	On engineering backlog
	Non-custodial data sources	Available
	Non-Office 365 ingestion	Available
	Predictive coding	Available
	Processed export with load file	Available
	Redactions	Available
	Review sets	Available
	Review data (query data, smart tags, dashboard) and annotate (redact)	Available
	Search Term report	Available
	Single item error remediation	Available
	Support PST export	Available
	Supporting linked content from OneDrive and SharePoint Online (modern attachments)	Available
	Support Teams reactions	In development
	Tagging	Available
	Tenant reports	Available
	Themes	Available
	Viewers	Available
Audit (Standard)	Audit (Standard)	Available
Audit (Premium)	Access to crucial events (for example, MailItemsAccessed)	Available
	Audit retention dashboard	Available
	Audit search enhancements	On engineering backlog
	Increased bandwidth to management activity API	Available
	Legal hold for Teams private channels messages	Available
	Log retention (1 year)	Available
	Longer term retention on audit logs (10 years)	Available
	Mail forward and mail send events	Available
	Microsoft Defender portal and Compliance Portal	Available
	Search term events in Exchange Online and SharePoint Online	Available
Compliance posture
Compliance Management	Compliance Portal	Available
	Microsoft Purview Compliance Manager	Available
	Compliance manager: Alerts and notifications	In development
	Compliance manager: Continuous compliance assessments	Rolling out
	Compliance manager: Out-of-the-box assessments for non-Microsoft 365 assets	Available
	Compliance manager: Recommended engine for bulk assessment creation	In development
	Double byte character support	Available
	Microsoft Defender for Cloud Apps	Available
Ecosystem
Microsoft Purview Data connectors	First-party data connectors: HR	Available
	First-party data connectors: HR 1.2	In development
	First-party data connectors: Physical badging	Available
	Graph APIs for eDiscovery (Premium)	In development
	Graph APIs for Records Management	In development
	Graph APIs for Teams export data	In development
	Third-party data connectors (17a-4 and CellTrust Connectors)	Available
	Third-party data connectors (Telemessage)	Available
	Third-party data connectors (Veritas)	In development
Privacy
Privacy management	Microsoft Priva Privacy Risk Management	In development
	Microsoft Priva Subject Rights Requests	In development

¹ Identified status is subject to change as project plans and priorities are reevaluated.

Decision point: Decide whether the compliance features meet your organization’s needs.